PG Handbook

Forms and
Guides

A summary of the forms and guidelines that will help both you as the student and your supervisor is provided in the list below.

Please email us at the Postgraduate Teaching and Learning Office. omahoned@tcd.ie or gradapps@tcd.ie if you need further information.

Progression Procedures and Guides

Annual Review Report

This PhD Annual Review Report needs to be completed on an annual basis (except in the year of your continuation report or your thesis submission). For PhD students, annual review reports are submitted by logging into my.tcd.ie and accessing Research Manager.  Students and supervisors will receive notifications from pgrenewal@tcd.ie directing them to my.tcd.ie.

This MSc Annual Review Report needs to be completed on an annual basis (except if you are a full-time student submitting your thesis in year 1 or if you are a part-time student submitting your thesis in year 1 or 2). For MSc students, annual review reports are submitted by logging into my.tcd.ie and accessing Research Manager.  Students and supervisors will receive notifications from pgrenewal@tcd.ie directing them to my.tcd.ie.

This MD_M.Ch Annual Review is completed manually through the School of Medicine Postgraduate Office and not via my.tcd.ie.  This  MD_M.Ch Annual Review Report needs to be completed by registered MD and M.Ch students in Year1 and Year 2 (except in the year of your thesis submission). Please email us the completed form so that you may be registered for the following year on time.

Continuation Procedure 

The Continuation Procedure needs to be completed for all PhD students (Full-Time: at 18 months; Part-Time: 30 months), and for MD and MSc students wishing to transfer to the PhD register.

Continuation procedure forms are submitted by logging into my.tcd.ie and accessing the Research Manager. PhD students and their supervisors will receive notifications from pgrenewal@tcd.ie directing them to my.tcd.ie

MSc students wishing to transfer to the PhD register should contact gradapps@tcd.ie at 18 months post registration for guidance. 

Student Extensions

Requests for extensions on the thesis submission and for time off books should be submitted by your supervisor to the PG Cases team in the Academic Registry using the forms located here

Students and supervisors should first discuss the request with a member of the PG Team in the School of Medicine before completing and submitting the online forms.

STUDENT FORM:
Remote Request Form

If you are about to commence your postgraduate research degree but are seeking to conduct research and learning from a distance on a temporary basis, please complete the Remote Research Request Form.

Thesis Submission and Examination

STUDENT FORM:
Intention to Submit Form

Are you about to submit your final thesis? Don’t forget to submit your Intention to submit form. This form must be completed and returned to both gradapps@tcd.ie and ethesis@tcd.ie  at least one month prior to submission. Once you send this form you will be emailed about details of how to submit your thesis electronically.

SUPERVISOR FORM:
Examiner Nomination Form and External Examiner (research thesis) self-declaration of Independence

Is your student about to submit their thesis? As the supervisor, you are required to submit an Examiner Nomination Form providing details of the Internal & External Examiners & Chair of the Viva, as well as the C.V. of the External Examiner. Once your student has submitted their thesis, please email us this completed forms.  Two external examiners must be nominated in the case of candidates who are members of staff of the University. The form for nomination of two external examiners is available here.  External Examiners must complete this form declaring your independence to undertake the role of External Examiner.

SUPERVISOR FORM:
Chair of Viva Form & Information Pack

The Chair of a viva must be of at least Associate Professor grade. If you are chairing a viva please download the attached Viva Chair Information Pack. There is also a short Chair’s report in the Viva Chair Information Pack that you will be required to complete.

SUPERVISOR FORM: 
Pre-Viva Examination Report

Examiners are asked, individually, to complete the Pre Viva Examination Report in advance of the viva voce examination. The external and internal examiner are asked to exchange copies of their reports copying, gsothese@tcd.ie , and the Chair of the Viva Voce on correspondence no less than one week before the viva voce examination. Please also email us at GRADAPPS@tcd.ie.

Examiners are asked, jointly, to complete the Post-Viva Examination Report after the viva voce examination. The internal examiner is requested to email a copy of the joint post-viva report to gsothese@tcd.ie on the day of the examination.  If this is not possible then within one week of the viva, the Chair should forward the joint report to gsothese@tcd.ie. Please also email us at GRADAPPS@tcd.ie.

It is possible that a remote viva may be conducted in exceptional circumstances. If you are planning to conduct a remote viva please fill out the  Request to Conduct Viva Remotely Form .You will need to fill this form out in full with required signatures and it will then be sent to the Director of Postgraduate Teaching and Learning (gradapps@tcd.ie) for approval.