Sharing LENS with Teaching Staff

Access permissions can be assigned to specific staff at either:

• School level
• Discipline level
• Individual student/report level

Staff with the Assign function can manage their school's SITS/LENS data and grant access to additional colleagues as needed.

If access is granted at a broader level (school or discipline), users can see all relevant reports within that area. Alternatively, access can be restricted to a single student's LENS report.

Sharing with Academic Staff

In SITS Module Manager, there is a Module Coordinator field where one staff member can be assigned.

When a student consents to share their LENS report, and a Module Coordinator is recorded in SITS, the LENS report is automatically made available to that coordinator.

The Module Coordinator will see:

• The modules they manage
• Students enrolled on those modules
• Relevant LENS reports

The Module Coordinator can also assign access to other teaching staff within their team if required.

Why Access is Controlled
LENS reports contain sensitive personal and medical information.
Access controls and audit trails are necessary to:
Monitor who has access to reports
Meet data protection requirements
Respond to any future queries or concerns about access

Additional Functions

Users with appropriate permissions can:

• View reports
• Assign report access to others
• Export accommodations
• Import accommodations

Key Benefit

The aim is to reduce manual administration. Because students are linked to modules in SITS, relevant information can automatically flow to the appropriate school, discipline, and module staff without repeatedly assigning access manually.

GDPR / Data Protection Requirement

Anyone accessing this data within a school must have completed:

The college's Data Protection Training
The college's Cyber Security Training

This is a mandatory requirement before accessing student LENS information.