Microsoft SharePoint
Overview
SharePoint is a secure and central place to store, organise, share and access information amongst colleagues and external partners.
SharePoint is very similar to OneDrive. The major difference is SharePoint is 'group' storage' whereas OneDrive is 'personal' storage.
If you have documents in your department, that more than one person needs access to, then you should store those documents in a SharePoint document library.
As well as being a document library, SharePoint can also be used to create internal communications sites within Trinity. An example of this would be the T-Net site.
SharePoint vs OneDrive - What's the difference?
This short video will show you the difference between Microsoft SharePoint and OneDrive.
Requesting a SharePoint site from IT Services
You can request a SharePoint site from IT Services via the below form.
Logging into the SharePoint start page
To access the Microsoft SharePoint start page:
- Log into office.tcd.ie using your Trinity email address (in the form username@tcd.ie) and password
- Click on the 'Apps' menu item on the left-hand side
- Click the 'All apps' link in the middle-right of the screen.
- Select 'SharePoint' from the list of all apps
- You will then land on the SharePoint start page. This page shows you SharePoint sites that you visit frequently or follow.
Useful links
The SharePoint start page
Working with files and folders
- Work with files in a document library
- Upload files and folders to a library
- Create a folder in a document library
- Move or copy files in SharePoint
- Delete a file, folder, or link from a SharePoint document library
- Check out or check in files in a document library
- Sync SharePoint files with your computer
- Restore a previous version of an item or file in SharePoint
- Restore items in the recycle bin that were deleted from SharePoint
Sharing files and folders
SharePoint site permissions
Further training
IT Services don't currently provide in-house training for SharePoint however there are a number of comprehensive courses available to all Staff and Students via LinkedIn Learning. We have listed a couple of those options on the below page.
Learn more about the most common Microsoft 365 apps
The below links contain more information the most commonly used applications within Microsoft 365 apps. These links will give you an insight in common questions related to each application.
Your Microsoft 365 Roadmap
The Microsoft 365 apps we use in Trinity keep evolving with changes and new features being introduced on a frequent basis by Microsoft. To help you keep informed and to learn about the updates, follow Your Microsoft 365 Roadmap, available on SharePoint to all staff in Trinity College Dublin.
Need Further Help?
Search the Knowledge Base for answers to commonly asked questions.
Still need help? Contact the IT Service Desk by one of the below methods.
Email: itservicedesk@tcd.ie
Phone: +353 (01) 896 2000
Web Portal: assist.tcd.ie
Service desk opening hours are:
Monday - Friday: 9:00am - 5:00pm