Microsoft SharePoint

Overview

Microsoft SharePoint LogoSharePoint is a secure and central place to store, organise, share and access information amongst colleagues and external partners.

SharePoint is very similar to OneDrive. The major difference is SharePoint is 'group' storage' whereas OneDrive is 'personal' storage.

If you have documents in your department, that more than one person needs access to, then you should store those documents in a SharePoint document library.

As well as being a document library, SharePoint can also be used to create internal communications sites within Trinity. An example of this would be the T-Net site.

SharePoint vs OneDrive - What's the difference?

This short video will show you the difference between Microsoft SharePoint and OneDrive.

Requesting a SharePoint site from IT Services

You can request a SharePoint site from IT Services via the below form.

Request a SharePoint site form

Logging into the SharePoint start page

To access the Microsoft SharePoint start page:

  • Log into office.tcd.ie using your Trinity email address (in the form username@tcd.ie) and password
  • Click on the 'Apps' menu item on the left-hand side

    Microsoft 365 Apps menu item
  • Click the 'All apps' link in the middle-right of the screen.
  • Select 'SharePoint' from the list of all apps

    SharePoint App Tile Microsoft 365
  • You will then land on the SharePoint start page. This page shows you SharePoint sites that you visit frequently or follow.

Useful links

The SharePoint start page

Working with files and folders

Sharing files and folders

SharePoint site permissions

Further training

IT Services don't currently provide in-house training for SharePoint however there are a number of comprehensive courses available to all Staff and Students via LinkedIn Learning. We have listed a couple of those options on the below page.

Learn more about the most common Microsoft 365 apps

The below links contain more information the most commonly used applications within Microsoft 365 apps. These links will give you an insight in common questions related to each application.

Your Microsoft 365 Roadmap

The Microsoft 365 apps we use in Trinity keep evolving with changes and new features being introduced on a frequent basis by Microsoft.  To help you keep informed and to learn about the updates, follow Your Microsoft 365 Roadmap, available on SharePoint to all staff in Trinity College Dublin.  

Access Your Microsoft 365 Roadmap

Need Further Help?

Search the Knowledge Base for answers to commonly asked questions.

Still need help? Contact the IT Service Desk by one of the below methods.

Email: itservicedesk@tcd.ie
Phone: +353 (01) 896 2000
Web Portal: assist.tcd.ie

Service desk opening hours are:
Monday - Friday: 9:00am - 5:00pm