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Submitting Your Thesis

Trinity College Dublin will shortly introduce an eTheses submission system College-wide for all Schools and all research theses. A system for the deposit of the digital versions of TCD research theses (eTheses) into TARA was developed by the Library and is approved by the Graduate Studies Committee.

While TARA is an open access institutional repository for scientific and scholarly publications in digital form, it should be noted that access to items deposited in TARA can be restricted or embargoed if required.

Full training and support, including the provision of online training and support materials and feedback and help mechanisms will be provided for students and staff.

Benefits

  1. The thesis is available electronically as quickly as possible benefiting the student and College in terms of discoverability, impact and reputation
  2. Automatic application of a ‘stay’ on an eThesis
  3. Automated integration of the Library Declaration
  4. Hard bound thesis printed directly from within the process, guaranteeing that the eThesis and the hardbound thesis are the same
  5. Thesis records automatically inserted in the RSS, benefiting the student, supervisor & College
  6. Re-use of data across four College systems (reduction of duplication of content and of effort)

Submission Process

Notification

  1. Students eligible to deposit their eThesis are emailed by Academic Registry with the instruction and the link to the system
  2. The student registers with his/her usual College username and password

Upload

  1. As much metadata as possible is pre-populated from SITS. This will include the approved ‘stay’ on access to the thesis, where applicable
  2. The student enters the remaining metadata (including the abstract), assigns keywords, uploads the document/s and agrees to the depositor’s licence. The Library Declaration is included with the eThesis: the student ticks a box to indicate agreement to the terms of the Library Declaration
  3. Student receives message : ‘Thank you for depositing your eThesis. You will be notified upon approval.’

Approval and Archiving        

  1. The TARA Content Manager checks the deposit
  2. Upon approval, the eThesis is archived in TARA and e-mail notification with the link to the eThesis is automatically sent to the student, his/her supervisor and to Academic Registry
  3. The record is harvested by or exported to the Library for inclusion in the Library catalogue

Printing and Hardbound Copy Deposit

  1. As part of his/her email notification from TARA, the student receives instructions to print the hardbound copies of the thesis & is presented with printer/binder options. The student issues the command to print the thesis
  2. The eThesis is sent to the printer electronically along with the student’s instructions regarding the number of copies required, the student’s contact details and other options. A system-generated numeric key is included for printing on the thesis. This key matches the numeric key on the eThesis record and links the printed and digital versions of the thesis
  3. The student collects the hardbound thesis from the printer and delivers the requisite two copies to Academic Registry
  4. The student’s name is included on the list from Academic Registry to go to Council for final approval. The final message from Academic Registry to the student only goes out after notification of formal approval by Council
  5. The hardbound thesis is sent to Library

Contact Us

Please contact us if you have a question.

Niamh Brennan

E-mail Niamh

Telephone: +353 1 8961646

Ashling Hayes

E-mail Ashling

Telephone: +353 1 8964211