Frequently Asked Questions
FAQs Junior Academic Progressions Call 2023
Last Updated 31 July 2023
Policy and Procedures
In what period is the call open - when can I submit my application?
The call is open from 31 July 2023. It is important to note the closing date for the Call when applying, as no late applications will be accepted.
Applications must be submitted through e-recruitment. Applications cannot be accepted after the closing date and time. Please see the Junior Academic Progressions Call web page for the closing date and time.
Where can I find further information?
Further information on our Junior Academic Progressions Call webpage.
What is the Online Junior Progressions Application Process?
In preparation for this call, an online promotions application has been developed in conjunction with Library and IT Services. The aim of the online application is to reduce the duplication and time spent by applicants inputting information that is already held in other College systems.
There are 3 steps in the online application process:
- Step 1, the applicant completes their user profile on the MyRSS by using the Promotions CV Wizard to fill out the Junior Academic Progressions Application Form. The applicant outputs their Promotions CV document to Word and completes the Section on Teaching and Supervision as well as reviewing the overall content of the application document.
- Step 2, the applicant downloads the Head of Discipline/Head of School Report templates from the Promotions Webpage or within the e-recruitment system.
- Step 3, the applicant uploads to e-recruitment their completed promotion application, and Head of Discipline/Head of School Report.
How do I access the MyRSS Promotions Wizard?
The Promotions Wizard is accessible to all active RSS users here: https://rss.tcd.ie - then select "My Application"
If you have any questions or queries with how to use the Promotions Wizard please contact Ronan Healy on either email at firstname.lastname@example.org or via Microsoft Teams.
What documents need to be uploaded to the e-recruitment system?
Two documents are required to be uploaded and in the following order:
- Promotion Application Document (This is your RSS Promotions CV Wizard - don't forget to fill out Teaching sections after outputting your CV to Word.)
- Head of Discipline/Head of School Report
Where is the policy, and how can I find out whether I am eligible?
The policy and criteria are available on the HR website.
Do I need to include a report from the Head of Discipline/School to submit an application?
Yes. The required report from the Head of Discipline/School should be included in the documents uploaded with your Application Document onto e-recruitment.
I was reviewed in the last Junior Academic Progressions call by the Junior Academic Progressions Committee. Can I apply again under this call?
Yes, you can apply for this call this year.
Is it mandatory for Assistant Professors to present for Merit Bar Review in the academic year before they reach this point on the scale?
No, it is no longer mandatory for Assistant Professors to present for Merit Bar Review in the academic year before they reach this point on the scale. While they are normally expected to present, it is not mandatory to come forward. As per the policy, "Assistant Professors who have successfully passed their probationary period and who have reached the merit bar may present for Merit Bar review in the academic year before they reach this point (for example, an Assistant Professor due to pass the merit bar in October 2019 would normally be expected to present for merit bar review during the academic year 2018/19)."
I have been brought to the Merit Bar as a result of receiving additional increments through the Public Sector Stability Agreement. Do I have to come forward now for Merit Bar Review?
No, you do not have to present for Merit Bar Review in this call. You can choose to come forward now, or opt to come forward in a future call, i.e. at the time you would have naturally reached your Merit Bar. Please email us at Junpromo@tcd.ie if you have any queries on this.
I was not successful in passing the Merit Bar Review during the last call. Do I have to present again in this call?
No, you are not required to present again in this call. You may present again in any future year, but would normally be expected to present again within three years of reaching the Merit Bar.
My Head of School or Head of Discipline is on the Committee. Can they sign my form? What is conflict of interest, and how does it apply to me?
No Junior Academic Progressions Committee member assessing an application can advocate for candidates or sign off on an application form. Please check in advance of seeking your Head of Discipline /Head of School report that they are not committee members. Alternative signatories must be sought. Conflicts should be brought to the attention of the Secretary of the Committee at email@example.com. New signatories can be agreed by Head of School/Dean as appropriate. The Dean and Vice-Provost will ensure that these rules are upheld. Details on the list of membership of the Junior Academic Progressions Promotions Committee, and further information on Conflict of Interest is available on the Junior Academic Progressions Call web page.
Evaluation and Assessment of Applications
How is the assessment carried out?
Please refer to the policy.
What are the evaluation criteria?
Please refer to the policy.
Who is carrying out the reviews of applications for promotion?
The Junior Academic Progression Committee reviews recommendations for accelerated advancement made by the Faculty Final Review Panel on completion of probation; conducts the review for Assistant Professors at the Merit Bar, and assesses applications for accelerated advancement at the Assistant Professor grade.
Further information can found in the policy document.
When will I hear the outcome of my application?
All candidates will be notified electronically with the outcome of their application following the conclusion of interviews for candidates.
Heads of Schools will be notified of unsuccessful candidates or candidates held for another year.
Feedback will be available to all unsuccessful candidates for Merit Bar Review. The JAPC do not provide feedback on Accelerated Advancement given that an Assistant Professor may only apply for Accelerated Advancement once, regardless of the outcome of that application.
Please note that unforeseen circumstances may impact on this schedule.
When will the pay be implemented?
Please note that it is expected that recommendations arising from this current progressions round will have an effective date of 1st October 2022 and 1st October 2023 or thereafter as required by the Haddington Road Agreement. It is intended that awards will have effect in the coming Academic year 2023. The awards cannot be implemented until Council have approved the recommendations. The pay will be effective from 1st October 2022 or 1st October 2023 (or next increment due date in line with public sector pay provisions). Effectively with the current Haddington Road/Lansdowne Road provisions, there are 4 possible dates for implementation dependent on how many deferred increments you have had previously and your current rate of pay (which determines the length of the deferral). Any staff whose implementation date is 1st October 2022 will be paid arrears at the time of approval retrospective to that date. The dates are:
- 1st October 2022
- 1st January 2023
- 1st April 2023
- 1st July 2023
Where can I find all the relevant links that I need?
HR Web pages: https://www.tcd.ie/hr/
All General Information: https://www.tcd.ie/hr/spr/promotion-progression/jun-aca-progression.php
Frequently Asked Questions: https://www.tcd.ie/hr/faq/junior-academic-progressions-call.php
The policy and criteria: https://www.tcd.ie/media/tcd/about/policies/pdfs/hr/procedure46a-asst-prof-progression.pdf
Salary Scales: https://www.tcd.ie/hr/assets/pdf/monthly_academic.pdf
Register with the RSS: https://www.tcd.ie/rssregister
Access the RSS: http://rss.tcd.ie
What is the Research Support System (RSS)?
The Research Support System is a web-based information system, which incorporates an expertise database. The development of the Research Support System is directed by the Dean of Research. The System has been built in-house by M.I.S. (I.S. Services), and allows members of academic staff to input and update information on their academic interests and research expertise and publications. The Research Support System is managed and administered by the Library. Further information is available on the TCD RSS website.
I have some questions on RSS – where can I go for help?
The RSS Team hold workshops and demonstrations of the Research Support System which can be arranged on an individual or group basis – please contact firstname.lastname@example.org with any queries you may have, or if you wish to attend a RSS workshop or demonstration.
How do I find the user guide on how to navigate the MyRSS Promotions Wizard?
We have developed a user guide and a video guide for the MyRSS Promotions Wizard which may be of assistance. (Note: use Google Chrome or Mozilla Firefox to view videos). More information and links on the Junior Academic Progressions Call web page.
I'm encountering problems with RSS Data Sources for Publication Metadata
Pubmed – IT Services are currently working on problems with importing data from Pubmed.
ORCID – ORCID is the preferred method of importing data into the RSS. Pubmed should not be selected as a data source for your ORCID Works (Scopus and CrossRef are fine among others).
RIS File Import/BibTex file import – A manual import using RIS files / BibTeX file import. There are several methods of generating RIS files / BibTeX files. Scopus and Google Scholar are 2 possibilities:
Scopus to RSS
- Do an Author Search in Scopus to find your profile. Do a reasonably general search as you may have more than one profile.
- Once you have found your publication click on Select all at the top of the page
- Click on export and choose export to RIS file / BibTeX file
- In the RSS, click on add a publication and choose "Select a different other import option"
- Select RIS, you will need to login again
- Browse for your RIS file / BibTeX file and upload it
- Once it has been uploaded select the publications you wish to add to your profile and click on Import to RSS.
In Google Scholar you must first change the settings to allow the export of publicatons. Instructions below:
- Go to Google Scholar
- Click on the little cog to the top right of the screen to access Google's preferences menu and then select Scholar Preferences.
- Under Bibliography Manager select the option Show links to import citations into and choose Refman in the drop down box.
- Click on the Save Preferences button.
Follow these steps to import search results into the RSS:
- After performing a search on Google Scholar click on the Import into Refman link for the reference you want to import.
- If you are presented with a window asking if you want to Open or Save the file, choose to save the file. The file will then be automatically saved in RIS format. Unfortunately Google Scholar only allows you to export references individually.
Please contact email@example.com with any queries.
Scopus/Crossref Instructions to obtain DOIs
- Locate the Digital Object Identifier (DOI) for your item. These can usually be found on the paper
- Go to Scopus or Crossref Import area
- Enter the DOI starting with 10
- Once the item has been found click import to RSS.
Please contact firstname.lastname@example.org with any queries
RSS Data Sources for Citation Values
Scopus – This is currently the most reliable source of citation data. The RSS does a nightly refresh of Scopus citations for all publications that have a Digital Object Identifer (DOI). To add a missing DOI, edit your publication in the RSS and click on "Identifiers". DOIs can be found in several places including your Scopus Author profile.
Web of Science – Data exchanges with the Web of Science database have become infrequent of late so these citation counts are likely to be out of date.
Google Scholar – Google Scholar citation counts cannot be refreshed automatically so these are based on the values manually entered via the Top 10 Works page of the Promotions Wizard.
The Overview page of the Promotions Wizard gives estimates of citation counts overall and for the last 5 years for the 3 sources above. You can override these estimates by entering values in the “Actual Citation Counts” fields.
Please contact email@example.com with any queries.
RPAMS – Research Proposal and Awards Management System
The TCD Research Proposal and Awards Management Solution (RPAMS) opened on 01 October 2012. It provides an end-to-end service process for TCD grant applications / contracts / research account set-up.
The RSS receives a quarterly refresh from RPAMS which is used to deliver the Grants Awarded data on the Grants page of the Promotions Wizard. The next RPAMS refresh is expected in April 2017. You should only enter grants in the non-RPAMS section if they have not been and will not be entered in RPAMS.
Please contact firstname.lastname@example.org with any queries.
Senior Author is either one who contributed (intellectually or otherwise) the most to the work, including writing of the manuscript, and/or one directed/supervised the work.
The RSS now supports multiple Senior Authors per research work. You should review the Senior Author flag of all your works by editing the publication in the RSS. The default value for Senior Author is NO.
Please contact email@example.com with any queries.
I've forgotten my password, what can I do?
In the login section on jobs.tcd.ie click on "Forgotten Password". When you receive the (forgotten password) e-mail to your TCD e-mail account with the new password – type the new password into the password box (don't copy and paste!).
I can't find the Junior Academic Progressions Competition on e-recruitment.
- You need to log in to jobs.tcd.ie with your original TCD email address (this tends to be a shortform e.g. firstname.lastname@example.org, rather than email@example.com).
- Once in e–recruitment, under Menu, Click Search Vacancies, and then
- Click Search by Competition type and promotions will come up; this covers both promotions and progressions
- Click on your Faculty and the promotion title you are applying for
- Refer to the user guide for e-recruitment system
I need help with e-recruitment – can you help me?
Please note: HR cannot access or input your application or e-recruitment account. We are running a number of "end to end" roadshows across College which may be of assistance. If you wish to attend one of our 1-hour IT Clinics:
- 2:00pm to 4:00pm, 8 August 2023
- 2:00pm to 4:00pm, 10 August 2023
- 10:00am to 12:00pm, 15 August 2023
(RSVP to firstname.lastname@example.org.)
I think I've applied to the wrong competition – how can I change that the application will be inserted into the correct competition?
Unfortunately, HR cannot insert your application into the competition you should have applied for. Before final submission, please ensure you have submitted to the correct competition in the correct Faculty. It is your responsibility to ensure that all the documents are submitted in your application, and submitted in the correct format, to the correct competition, by the competition closing time and date allocated to your Faculty. Please e-mail: email@example.com.
It is now 12.01 of the closing date for my competition – I'm in e-recruitment and the system won't accept my application?
The e-recruitment system automatically closes the competition on the specified date and time, and no late applications will be accepted. The e-recruitment system will not be opened for any candidate. It is your responsibility to ensure that all required documents are submitted in your application and submitted in the correct format as outlined, by the competition closing date and time.
How much time should I allow to upload my documents to e–recruitment?
It depends on each individual, but normally 30-45 minutes should be allocated to load same – please note that if you are in the middle of submitting your documents at the specified closing time, the e-recruitment system automatically closes the competition at midday. If you have not submitted your complete suite of required documents, and clicked "Submit" by the specified time, your application will not be accepted.
My documents won't upload onto e–recruitment?
- Some of the problems may happen due to the document name to ensure it is only words or numbers (i.e. ensure the document or file name does not contain such as !–" *: / \? < > |.)
- Ensure the document name is not too long (i.e. name can't be more than 255 characters)
How can I view my application after it was submitted?
When logged into your e-recruitment account, click on Application History in the Menu section on the left hand side of the screen.
How do I amend my application after submission?
There is no option to amend your application once submitted. If you wish to withdraw your application, please contact Human Resources at firstname.lastname@example.org.
Can somebody from HR input my application onto the e-recruitment system?
No member of HR can input your application. It is your responsibility to ensure that all documents are submitted in your application and submitted in the correct format as outlined. No member of HR can access your e-recruitment record.
I'm sure I submitted my application but have not received any acknowledgement from the e-recruitment system – What's happened?
Once your application has been submitted, you should automatically receive an "Application Acknowledgement" e-mail. If the e-mail is not received into your Inbox, check also your "Junk e-mail" box. If the e-mail is not there, call extn 3937 or 4821
Ensuring that you are still within the time process (as e-recruitment automatically closes the competition on the date and time outlined). Did you press the "Save for Later" button to return your application at a later date? If so,
- did you go back into your e-recruitment account?
- did you go to the Application History under the Menu section on the left side of the screen and go through each step with pressing Save and Next at the end of each page till you reached Step 5 – Tick the box with agreeing to the terms and conditions and press submit?
You may have run out of time - Please note that on the closing day the e-recruitment system automatically closes the competition at midday. If you have not clicked Submit and submitted your complete suite of required documents by the relevant time, your application will not be accepted.
How do I find the user guide on how to upload my promotions documents to e-recruitment?
We have developed a user guide for the uploading of documents to e-recruitment which may be of assistance.
How do I withdraw my application after submission?
If you wish to withdraw your application, please contact Human Resources at email@example.com.