How do I view a LENS Report on SITS?

All students registered with the Disability Service have a LENS (Learner Educational Needs Summary) report. This outlines agreed reasonable accommodations and is visible to authorised academic and administrative staff under the “My Disability Service” tab.

Once the student has approved their LENS report within their my.tcd.ie portal the report will automatically be available for the module coordinator to view. Module coordinators can review individual LENS reports and a list of students with reasonable accommodations.

There are three ways to view student LENS information:

1. Individual student LENS with all accommodations: Click ‘View’ and a page will open with the students LENS report. The important information is noted in the sections titled ‘Examination Accommodation and Codes’ and ‘Course Reasonable Accommodations’. 
2. Student list with examination accommodations: Click ‘Export accommodations’ and select ‘Examination accommodations and codes’ from the drop down, click the 'Retrieve' button and tick all the boxes on the screen, click the 'Export' button and an excel workbook will download to your PC. This will display the full list of students assigned to you, along with their examination accommodations as listed on their LENS.
3. Student list with course accommodations : Click ‘Export accommodations’ and select ‘Course reasonable accommodations’ from the drop down, click the 'Retrieve' button and tick all the boxes on the screen, click the 'Export' button and an excel workbook will download to your PC. This will display the full list of students assigned to you, along with their course accommodations as listed on their LENS. 

How do I assign a LENS Report to another teaching colleague, including a Teaching Assistant?

• In the ‘My Students’ section, click ‘Assign’ and a page will open with a list of users who have access to the LENS report.
• Click the 'Add new' button at the bottom of the screen and start typing the name of the staff member into the search box. The staff member and their staff ID will pop up, ensure you select the correct one. This will share the LENS report with your teaching colleague. Please note that may not work for Teaching Assistants and if it doesn't, follow the steps below. 
• To share information relating to student accommodations with a Teaching Assistant (internal or external to Trinity College) you should do so through One Drive.  
• The easiest way to do this is to share a copy of the course accommodations and examination accommodations reports from SITS (instructions on how to download, as above).  
• Create a new folder in your One Drive, save the reports in the folder, right click on the folder and select the ‘Manage Access’ option.  
• Click ‘Share’ or ‘Start Sharing’ and type in the Teaching Assistant’s email address. 

How do I ensure I don't miss any students newly registered with the Disability Service?

• LENS reports continue to be prepared by the Disability Service until the end of October.
• When you receive a notification from SITS, it is important to re-run any reports you have downloaded to ensure you have the most up to date list of students requiring course or exam accommodations.
• Note: Make sure to update any shared One Drive folders with the new reports.

Where can I find additional information for staff relating to the Disability Service? 

• The Disability Service has lots of information on their website for Teaching and Professional staff which can be found here.
• Information for staff with disabilities can be found here. 

Where can I find information for students relating to the Disability Service?  

• The Disability Service has lots of information on their website for students. 

  • Prospective students can find information here. 

  • Current students can find information here. 

  • Additional supports and resources can be found here. 

  • Disability Service FAQs can be found here. 

Where can I find information on University policies and procedures relating to EDI?

• You will find information on the below policies and procedures, plus much more. 

  • Academic Freedom Policy 

  • Gender Identity and Gender Expression Policy 

  • Meeting Hours Policy 

  • Sexual Misconduct Policy 

Where can I find information on HR policies and procedures relating to EDI?

• You will find information on the below policies and procedures, plus much more. 

  • Adoptive Leave Procedure 

  • Breastfeeding Guidelines and Procedures for Staff 

  • Carers Leave Policy 

  • Dignity and Respect Policy 

  • Equality Policy 

  • Force Majeure Leave 

  • Maternity Leave Policy 

  • Parental Leave Policy 

  • Parent's Leave Policy 

  • Paternity Leave Policy and Procedure 

Where can I find information on Trinity College's Race Equality Action Plan?

The Trinity College Race Equality Action Plan can be found here. 

Where can I find the link to the Speak Out tool?

As a member of the Trinity community, you have the right to work or study in an environment which is free from bullying, harassment, and sexual misconduct. Speak Out provides the opportunity for you to make the University aware of incidents that you have either experienced or witnessed by reporting them anonymously. The Speak Out tool can be found here.

Where can I find resources relating to Dignity, Respect and Consent for staff?

The Dignity, Respect & Consent (DR&C) Service provides information and support about the Dignity & Respect and Sexual Misconduct policies and processes to Staff. This information can be found here. 

Where can I find resources relating to Dignity, Respect and Consent for students?

The Dignity, Respect & Consent (DR&C) Service provides information and support about the Dignity & Respect and Sexual Misconduct policies and processes to Students. This information can be found here. 

Is there any training available for staff and students relating to EDI?

• Equality, Diversity, and Inclusion in Higher Education: Access here. 

• Let's Talk About Race in Higher Education: Access here. 

• Equality and Human Rights in the Public Service: Access here. 

• Sexual Violence and Harassment: How to Support Yourself and Your Peers: Access here. 

• Supporting Trauma Informed Responses to Sensitive Disclosures: Access here. 

• LinkedIn Learning: Access here. (On the homepage, search for any topic you would like to learn more about). 

• Trinity College Staff training website: Access here. 

• Trinity College Student training website: Access here.