Guidance on running your project

Congratulations on your successful application to the Equality, Diversity, and Inclusion (EDI) Fund!

You have received an email outlining the feedback on your application and the terms and conditions. Once you have confirmed your acceptance, and all relevant details have been received by the Equality Officer, then your funding will be transferred.
You (and your co-organisers) are now able to implement your project and ensure you are:

• Monitoring your project's budget and requesting reimbursements/supplier payments from your school or department or unit in a timely manner
• Implementing your project (e.g. booking rooms, contacting stakeholders, ordering from suppliers, etc.)
• Confirming that your project is completed in accordance with the EDI Fund Terms and Conditions

Planning for funded events and activities

• Initial funding is provided in one disbursement by the EDI Office to your supporting area. Each academic and professional services department sponsoring an application will be able to provide the correct details for the transfer and administrate the local distribution of funding.
• For CSC-recognised societies, funding will be transferred to the CSC centrally who will be informed of your application. The funding will then be made available by the CSC Treasurer via a top-up to the existing society grant system.
• For Trinity Sports Union-recognised clubs, please contact equality@tcd.ie
• Project applications and successful projects are strongly recommended to make use of spaces in College and use suppliers that are on the approved list of College suppliers via the Procurement website for services such as printing, AV at events, photography, and any other activity logistics.

Running an event

• Proposed events should follow Trinity Event Safety information https://www.tcd.ie/estatesandfacilities/facilities-and-services/event-planning/
• The Event Accessibility Checker must be used to ensure your event is as accessible as possible.
• It is recommended that you begin your project preparations as soon as possible, to allow for any issues arising to be resolved in plenty of time before the event.

Planning communications and media

• Every project should have a plan for communicating its activities and achievements to its target audience, making use of a range of media.
• You are encouraged to tag the EDI Office in any social media posts about your event or send links to equality@tcd.ie for sharing on our website and social media.
• Please use the general use Trinity logo in any visual materials (such as PowerPoint presentations, posters, publications, etc.) – available here https://www.tcd.ie/identity/logo-downloads/
• You must acknowledge the support of the Trinity EDI Fund in any visual materials or at events.