PG Handbook

Forms and
Guides

A summary of the forms and guidelines that will help both you as the student and your supervisor is provided in the list below.

Please email us at the Postgraduate Teaching and Learning Office. omahoned@tcd.ie or gradapps@tcd.ie if you need further information.

Student Forms and Guides

STUDENT FORM:
Annual Progress Report

The Annual Progress Report needs to be completed on an annual basis (except in the year of your continuation report or your thesis submission). Please email us the completed form so that you may be registered for the following year on time.

STUDENT FORM:
Continuation Procedure Form

This Continuation Progress Form needs to be completed as a part of Continuation Procedure, that is conducted for all PhD students (Full-Time: at 18 months; Part-Time: 30 months), and for MD and MSc students wishing to transfer to the PhD register. Information on you, your supervisor and assessors as well as your thesis title and abstract is requested. You will also need to complete Continuation Declaration on Plagiarism section.

STUDENT FORM:
Intention to Submit Form

Are you about to submit your final thesis? Don’t forget to submit your Intention to Submit form. This form must be completed and returned at least one month prior to submission. Once you send this form you will be emailed about details of how to submit your thesis electronically.

STUDENT FORM:
Student Request Extension Form

If you have a Request for Extension (i.e. extension of timelines) please complete the Request for Extension Form , which will help us manage your request. Please email a copy of this form to the School PG Office at gradapps@tcd.ie Please submit the request as early as possible.

STUDENT FORM:
Remote Research Request Form

If you are about to commence your postgraduate research degree, but are seeking to conduct research and learning from a distance on a temporary basis, please complete the Remote Research Request Form.

Continuation Procedure Documents for Students, Supervisors, Assessors and Chairperson

DOCUMENTS FOR STUDENTS:
Research Student Pre-Continuation procedure form and FAQ Continuation Procedure

All Ph.D students are required to undergo a Continuation Procedure in order to be confirmed onto the Ph.D register. The same applies to M.D. or M.Sc students who wish to transfer onto the Ph.D register (contact gradapps@tcd.ie). Research Student Pre-Continuation Procedure Form and FAQ Continuation Procedure form

DOCUMENT FOR SUPERVISORS:
Pre -Continuation Chair Nomination Form

Please note that in order to comply with college procedure, the Continuation viva must be chaired and the Supervisor must be present for both the Continuation Presentation and Viva. Before the continuation procedure can take place, this Pre Continuation Chair Nomination form must be filled out, with all required signatures and returned to gradapps@tcd.ie.

DOCUMENTS FOR ASSESSORS: Procedures for Assessors Continuation Procedure and Assessors Continuation form

This Procedures for Assessors Continuation Procedure Form explains the role of the Continuation Procedure Assessors. The Assessors Continuation form is completed by Assessors and returned to the Director of Postgraduate Teaching and Learning. This document is governed by the Postgraduate Research Handbook.

DOCUMENT FOR CHAIRPERSON:
Procedures for Chair and Chair Post Continuation Procedure Form

This Document explains the role of the Chair-person (hereafter referred to as ‘Chair’) and has a has a Chairperson’s report form below which must be returned to gradapps@tcd.ie.

SUPERVISOR FORM:
Examiner Nomination Form and External Examiner (research thesis) self-declaration of Independence

Is your student about to submit their thesis? As the supervisor, you are required to submit an Examiner Nomination Form providing details of the Internal & External Examiners & Chair of the Viva, as well as the C.V. of the External Examiner. Once your student has submitted their thesis please email us this completed form.  Two external examiners must be nominated in the case of candidates who are members of staff of the University. The form for nomination of two external examiners is available here.  External Examiners must complete this form declaring your independence to undertake the role of External Examiner

SUPERVISOR FORM:
Chair of Viva Form & Information Pack

The Chair of a viva must be of at least Associate Professor grade. If you are chairing a viva please download the attached Viva Chair Information Pack. There is also a short Chair’s report in the Viva Chair Information Pack that you will be required to complete.

SUPERVISOR FORM: 
Pre-Viva Examination Report

Examiners are asked, individually, to complete thePre Viva Examination Report in advance of the viva voce examination. The external and internal examiner are asked to exchange copies of their reports copying, gsothese@tcd.ie and the Chair of the Viva Voce on correspondence no less than one week before the viva voce examination. Please also email us at GRADAPPS@tcd.ie.

SUPERVISOR FORM:
Post-Viva Examination Report

Examiners are asked, jointly, to complete the Post-Viva Examination Report after the viva voce examination. The internal examiner is requested to email a copy of the joint post-viva report to gsothese@tcd.ie on the day of the examination.  If this is not possible then within one week of the viva, the Chair should forward the joint report to gsothese@tcd.ie. Please also email us at GRADAPPS@tcd.ie.

SUPERVISOR FORM:
Remote Viva Request

It is possible that a remote viva may be conducted in exceptional circumstances. If you are planning to conduct a remote viva please fill out the Request to Conduct Viva Remotely Form. You will need to fill this form out in full with required signatures and it will then be sent to the Director of Postgraduate Teaching and Learning for approval.