Web Editor Account
To login and publish web pages to www.tcd.ie, you must have a web editor account and a specific set of permissions to the website you would like to edit. Your web editor account allows you to access your website and edit the webpages, or folders containing your web pages, that you have permissions to update.
Each site has its own folder and related media library in the WCMS, containing all the pages, images, documents and elements needed to display your site.
Step 1: Web Editor Setup
Your web admin, department/school admin, head of area emails the IT Service desk asking for you to be set up as a web editor for the CMS and given access to online training.
Step 2: Terminal4 Training
Complete the T4 training modules via Blackboard. The training team emails you with Blackboard login details once your web editor request has been sent in by the relevant person.
Step 3: Access to edit website
Digital team gives you access to edit your site folder and emails you a confirmation.
Terminal4 Training
You must complete T4 training via Blackboard before you can edit your website.
Step 1: Ask your manager, web admin, department, or school head to email the IT Service desk requesting web editor setup and training for you.
Step 2: The training team will give you access to Blackboard. Complete the modules and exercises in your own time.
Step 3: After you complete the modules, the digital team gives you access to edit your website in the CMS.
Who can have a web editor account?
Access to the Trinity web server is for registered Trinity staff or postgraduates.
See the Trinity IT and Cybersecurity Policy (including Network Code of Conduct) for further information.
If you have employed an external web developer/contractor to update your site, it is possible to apply for external third-party access. Details are available in the IT and Cybersecurity Policy (pg.36, 13.10.4 Security Conditions in Third Party contracts). The Third Party Agreement must be in place before access is facilitated.
How do I get a web editor account?
One of the following people in your department/school/unit can request a Web Editor account and CMS training for you:
- The designated departmental web administrator
- The School Administrator or Head
- The Head of Department
Please note: Your Web Editor account will use your Trinity login credentials. If you do not have this, please contact the IT Service Desk.
We need these details for user setup
Ask one of the people above to email the IT Service desk with:
- Your email address
- Your college username
- Your website URL (i.e. you will be editing the whole site)
- The page URL (i.e. you are only editing one section)
I need to change my web editor access. I am no longer editing the same site.
Changes in the access granted to your web editor account can be requested by:
- Your designated departmental web administrator
- Your School Administrator or Head
- Your Head of Department
Ask one of the above people to email itservicedesk@tcd.ie with:
- Your email address
- Your college username
- Your website URL i.e. you are editing the whole site
- The page URL i.e. you are only editing one section
Please note: the designated departmental website administrator may not request their replacement. Changes in site administrators must be authorised by one of the other individuals in the list above, i.e. School Administrator, School Head, or Head of Department.
I'm set up as a user, and Digital confirmed my access to edit the website. How do I log in?
Use your TCD login credentials to log in to Office 365 and then click the button below:
Bookmark this page in your web browser. Once you are logged into Outlook 365, click on the bookmark.
I can't log in to T4. What do I do?
If you are having problems logging in, please check the following:
- Did you receive an email from our team notifying you that you have been set up as a user with access to your website folder?
- Log in to your Outlook 365 account with your own email address and not a group mailbox. Example: secretary@tcd.ie is a group mailbox address.
- Log in using the T4 site structure link above
- Clear your browser cache (in Chrome, Firefox)
- Try a different browser window
- Try an incognito browser window
- Make sure your TCD username has been set up correctly and has not changed since you completed training. You may need to ask our team to verify this through the IT Service Desk.
If none of the solutions above work, send our team a ticket through the IT Service Desk to check your username has been set up correctly and has not changed. Please confirm your current username in the email.
How do I find my username?
You can find your TCD username in PeopleFinder - type your name into the search box, click on your name and check the end of the browser link: https://peoplefinder.tcd.ie/Profile?Username=BRAD22
The username may differ from your email address if you have replaced it with a vanity name, i.e. mary.murphy@tcd.ie instead of murphma@tcd.ie
You should not be able to log in to Office 365 with the vanity email address, in any case.