Legislation

The Freedom of Information Act 1997 as amended by the Freedom of Information (Amendment) Act 2003 obliged government departments, the Health Service Executive (HSE), local authorities and a range of other public bodies to publish information on their activities and to make the information they held, including personal information, available to members of the public.

On 14 October 2014, the Freedom of Information Act 2014 ("the Act") came into effect and repealed the 1997 and 2003 Acts. The new Act introduced a number of changes to the Freedom of Information (FOI) scheme and widened the range of bodies to which the FOI legislation applies to all public bodies, unless specifically exempt. The old legislation continues to apply to any FOI request made before the new legislation came into effect. It also applies to any subsequent review or appeal.

The Freedom of Information Act 2014 provides that every person has the following legal rights:

  • the right to access official records held by public bodies prescribed under the Act (FOI bodies);
  • the right to have personal information held on them corrected or updated where such information is incomplete, incorrect or misleading; and
  • the right to be given reasons for decisions taken by FOI bodies that affect them.

Any person may make an FOI Request under the Act, and the public body in question must normally respond within 4 weeks after acknowledging the request. In the case of large and/or complex requests this timeframe may be extended by a further 4 weeks. In Trinity the processing of FOI requests will be facilitated by Trinity’s Information Compliance Office and will be dealt with by a Decision Maker in the relevant area of Trinity to which the request relates, e.g. if a requester is seeking details about their personal employments record this request will be assigned to a Decision Maker within Human Resources.

Following retrieval and examination of the requested records the Decision Maker may grant full access to the information requested, or may refuse access to some or all of the information requested based on specific grounds detailed within the Act.

Under the Act, the person who has requested the information has the right to appeal an FOI body's decision - firstly to a more senior staff member within the FOI body than the staff member who made the original decision (referred to as an Internal Reviewer), and then to the Office of the Information Commissioner if the decision is still not satisfactory. The Information Commissioner's decision in this instance is binding.

Fees

Section 27 of the Freedom of Information Act 2014 provides for fees and charges. The current fees are:

Type of request or application

Standard Fee*

Reduced Fee**

Initial request for a record

Free

Free

Internal review

€30

€10

Review by Information Commissioner

€50

€15

Application for amendment containing incorrect information

Free

Free

Application for reasons for a decision affecting individual

Free

Free

* There are no fees where you appeal a decision to charge a fee or deposit, or a fee or deposit of a specific amount.

** Reduced fees will apply in respect of medical card holders and third parties who appeal a decision to release their information on public interest grounds.

No fees apply where the request or internal review involves access to your personal records.

Charges for search, retrieval and copying of records

Charges may be applied by the body for the time spent searching for and retrieving records, and for any copying costs incurred in providing requesters with the copies of the records requested. It is unlikely that any charges will be applied in respect of personal records, except where a large number of records are involved.

If the cost of search, retrieval and copying is €100 or less, under the Act no fee is applicable. If the charge exceeds €100, full fees will be requested. The maximum charge for any one request most not exceed €500, however if the estimated cost of search, retrieval and copying is more than €700 the request can be refused, unless it is refined to bring the search, retrieval and copying fees below this limit.

Type of Charge Standard Charge
Search and retrieval of records €20 per hour
Photocopying 4 cent per sheet
CD-ROM containing copy of documents €10
Radiograph (X-ray) containing copy documents €6

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