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Return to Campus

Trinity’s COVID-19 Response Plan has been circulated to all Heads of Schools/Units and the Executive Summary has been sent to all staff. To see the flow chart outlining steps to take if you become aware of a confirmed case of COVID-19 on campus, please click HERE.

 

 

Last updated at 10:06am on 22 September 2021

Guidelines for Return to Campus

The Return to Campus guidelines were issued on August 27th outlining a two-phased approach to a return to University life, starting out with a more cautious approach based on social distancing in all teaching spaces, Library & study spaces up to Reading Week 2021. The campus opened up to all staff and students on September 6th and you can find the Return to Campus guidelines dated August 27th at this link.

Trinity, as part of the higher education sector signed a pact with Government about the safe return to campus. The spirit of that pact asks us to do as much as we can to give in-person campus experiences, while keeping students and staff safe. The pact also recognises that no 'one size fits all' and that each institution should carry out their own risk assessment as to how best we proceed.

Since Trinity’s Return to Campus guidelines were issued, the Government have updated their regulations and Trinity has responded. For a full list of updates to College guidelines and events approved by the Trinity Living with Covid Oversight Group since 27th August, please see here. This document will be updated weekly to keep the community informed about any changes made.

We remain on track to move to the second phase of our reopening, following the resumption of teaching after Reading/Study Week. From 1 November 2021, we will resume all teaching activities with no social distancing measures in place using those rooms that have been allocated to Schools for this semester. This will increase the amount of face to face teaching for our students significantly to >75% (with a range from 40% for our very large classes to 100% for other courses).

For semester 2 after Christmas, subject of course to public health advice at that time, we will resume all teaching face to face for all teaching activities whilst operating under our normal ‘pre-pandemic’ timetabling procedures and policies.

In the meantime, at the start of any lecture students are asked to take note of their seat number for possible contact tracing purposes, taking a photo on your mobile phone is a good idea. You are encouraged to use Government’s COVID Tracker App.

Indoor teaching activities – face coverings

The wearing of face coverings for indoor teaching activities by students is mandatory under Government Public Health measures and is a requirement at Trinity. Any exception to not wearing a face covering for medical reasons will need to be medically verified.

Other areas that require face coverings are the Library, study spaces, dedicated research space and indoor public areas. Thank you for your ongoing support in wearing a face covering to ensure the health and safety of all the Trinity Community.

Shared offices

Shared office space is operating at 2m social distancing with mandatory mask-wearing. People should continue to wear masks while moving around indoors. We cannot ask or put pressure on an individual to self-declare that they are vaccinated but if it can be determined that all the occupants are vaccinated through voluntary self-declaration, then the need for wearing masks in shared offices can be removed.

Avoid congregations

Please don’t congregate in groups, either outside or inside, for example outside teaching venues, the Library, the Buttery, or if you have had a laboratory session, and please disperse as quickly as possible after teaching sessions.

Vaccinations

All members of the Trinity Community are encouraged to participate in the vaccination programme to help ensure that we have a safe return to campus. For more information, please see here.

Indoor Organised Events and Group Activities

Non-teaching indoor organised activities can now take place in Trinity. Current Government regulations distinguish between events where everyone is immune (fully vaccinated or recovered from COVID-19 within the previous 6 months) and events where immunity is mixed. Since September 20th, organised indoor group activities (sports, arts, culture, dance classes) can take place on campus with capacity limits of 100 people (with appropriate protective measures) where all patrons are immune in line with Government regulations. Where patrons have mixed immunity status, pods of up to 6 participants are permitted. Multiple pods are permissible subject to protective measures and the number of pods has regard to the size of venue and substantial social distance between individual pods.


Student FAQs

For a quick overview on keeping safe during COVID-19 when you return to campus, please click here.

Returning to campus

I am an incoming undergraduate student and need to delay my arrival/start date due to the impact of COVID-19, what do I do?

Please contact your Trinity School/Course Office directly who are handling such requests on the understanding that a delayed start (rather than remote study for the whole semester) for an incoming undergraduate student should be granted only if:

  • The School is in a position to facilitate a remote learning experience which will permit the delayed student to fulfill the learning outcomes of the module.
  • The delay does not prevent the completion of an in-person learning component required by the course (e.g. placement in professional courses).
  • There are good reasons for granting the request (e.g. travel ban preventing timely arrival, temporary health concerns, serious medical condition that puts a student at very high-risk, etc.).
  • A deadline for the student’s belated arrival is set.
  • Medical reasons for late arrival (to be submitted by Schools to Student Cases) have been assessed by College Health.

 

Schools will liaise with the delayed student’s Tutor as necessary.

 

How do I access campus with COVID-19 restrictions?

Entry is via Front Gate, Nassau Street Entrance, Lincoln Place Gate and the Science Gallery Entrance on Pearse Street. You will need your student ID card so you can swipe in on arrival and swipe out on departure.

How can I get help from Academic Registry?

You can contact the Service Desk by one of the following methods:

International Students

Immigration FAQs

Please find the full list of immigration FAQ's here.

I have received a message through my.tcd.ie portal from the Global Relations Office on arrivals – what do I do now?

Students travelling to Ireland must provide information on their arrival details. Please fill in these details here.

What do I need to do before I travel to Dublin?

  • To support your arrival in Ireland, you must complete this online Student Arrival Form as soon as your travel details are confirmed and no later than 7 days before your departure in order to confirm your arrival date and time, airline, flight number, accommodation and airport transport requirements. Supports can only be provided to those who have completed the arrival form.
  • If any of your travel details change after you have submitted the Student Arrival Form, you can submit a Travel Data Change Form to update your arrival record. 
  • You must fill in a form electronically before you arrive in Ireland called COVID-19 Passenger Locator Form. Failure to do so is an offence. The COVID-19 Passenger Locator Form is an online form. You can complete this form by clicking on the button above in advance of arriving in the State. 
  • Ensure that you have checked whether quarantine will apply to you depending on the country you are travelling from or through and whether you are vaccinated*: https://www.educationinireland.com/en/Studying-and-COVID-19/Prospective-students/International-Arrivals-into-Ireland_final.pdf

*Fully vaccinated with an EMA approved vaccination.

What important documents do I need when I arrive in Ireland?

You are advised to have the following documents in your hand luggage/on your person when you arrive in Ireland to present at border control:

  • Passport (with your valid entry visa if you require one)
  • Trinity Offer Letter or Certificate of Attendance
  • Evidence of Guardianship Letter (if applicable)
  • Accommodation details (confirmation of booking or address you will be staying at when you arrive)
  • Written confirmation of your COVID-19 test results (if required)
  • Written or digital confirmation of COVID-19 vaccination (please check that your vaccination is recognised in Ireland).
  • Completed Irish Government COVID-19 Passenger Locator Form electronically.

Will there be any events I can attend when I arrive?

There will be a series of social, cultural and orientation events (virtual and in-person) organised for international students throughout the months of August and September. Please see our Orientation website for more details: https://www.tcd.ie/students/orientation/
See also Quarantine Support Activities Pre-Orientation programme for students who are arriving early and may be completing mandatory hotel quarantine or self-quarantine: https://www.tcd.ie/students/your-arrival-sept-2021/when-you-get-here.php

  • Further information 
  • Please see here for up-to-date public health advice, including quarantine and COVID-19 testing requirements. See useful Infographic for international students arriving into Ireland on requirements.
  • What to expect at Dublin Airport, including safety measures and FAQs. 

We advise that you continue to monitor your health in the lead-up to your departure. Should you display any COVID-19 symptoms prior to your departure, we ask that you seek medical advice as a matter of urgency and defer your travel plans. Your higher education institution will be in touch with you in advance of your arrival to provide details of an online health briefing to help you better understand the public health advice in Ireland. 

My travel details have changed since submitting my Arrival Form, what should I do?

If your travel details have changed since submitting your Arrival Form, please fill in this Change of Arrival form.

Why do I need to complete the forms included in this communication?

All students traveling into Ireland from another country and who wish to avail of the Greet & Transfer service from Dublin Airport must complete the arrival form to book the service.

What is the Greet & Transfer Service?

International students arriving in Dublin Airport will be met in Terminal 1 and Terminal 2. Based on the information submitted on the Arrival Form or Change of Travel Form, students will be transported to their accommodation in a service coordinated by Club Travel.
Transport will be by private shared bus with other student travellers or private taxi depending on destination of accommodation. If your destination, is outside the main shared bus routes or outside the Greater Dublin Area, separate arrangements will apply.


If students are travelling from a designated states where mandatory hotel quarantine on arrival in Dublin is required, separate arrangements will apply. See herefor further details on designated states, mandatory hotel quarantine (which must be pre-booked in advance of travel) and procedures on arrival. Information on charges for mandatory hotel quarantine are here.

Where do I go to get the Greet and Transfer Service in Dublin Airport?

A national ‘Greet & Transfer’ service for international students run by our partners, Club Travel, will be operating at Dublin Airport from 1 August - 4 October 2021.
Once you have cleared Border Control and collected your luggage, please make your way through to the Arrivals Hall, where you will find a dedicated ‘Greet & Transfer desk’ (both terminals 1 & 2). Please follow the signage saying, ‘International Higher Education Greet & Transfer Service’ (see logo above).
The Club Travel team will have your arrival details (if you’ve completed the online form above) and will coordinate your onward transport from the airport. This is a free* service and you are not required to make any payment for transport from the airport, on the basis that you complete the arrival form accurately and in full. If you do not complete the arrival form, you will need to arrange and pay for your own travel arrangements.

*Note: Free in majority of cases but certain rules apply.

Who can use the Greet and Transfer service and what is not covered?

All incoming students from Trinity College Dublin who have registered for the service in advance can avail of the Greet and Transfer service.

For capacity reasons, the transport service can only accommodate individual students and not those accompanying them, except in cases where a student is a minor and accompanied by their parent/guardian or a disability personal assistant.
In cases where a student is over 18 and accompanied by family members or friends, they are advised to take their own transportation to their accommodation at their own expense due to capacity issues in the Greet and Transfer service. 

In cases where a student is accompanied by an animal or pet which is not a service animal, they will be directed to take their own transportation at their own expense.

Can I use the Greet and Transfer Service with my pet?

Our Greet and Transfer service is only available to students who are accompanied by an animal which is a service or support animal.  If you are travelling with a pet (i.e. not a service or support animal), you must make alternative transport arrangements to your accommodation.
If you have selected in your arrival form that you require transport to your accommodation but prefer to make alternative transport arrangements to your accommodation, please note you are required to submit a Change Form: https://secure-booking.ie/StudentsOnline/Students/Change   

Can my family / friend use the Greet and Transfer Service with me?

Our Greet and Transfer service is only available to students*. If you are travelling with a family member / friend please note that while you can avail of this service, your family member / friend must make alternative transport arrangements to your accommodation.
If you have selected in your arrival form that you require transport to your accommodation but prefer to make alternative transport arrangements to your accommodation, please note you are required to submit a Change Form: https://secure-booking.ie/StudentsOnline/Students/Change 

*For capacity reasons, the transport service can only accommodate individual students and not those accompanying them except in cases where a student is a minor and accompanied by their parent/guardian or in the case of students who are travelling with a disability personal assistant. In cases where a student is over 18 and accompanied by family members or friends, they are advised to take their own transportation to their accommodation at their own expense due to capacity issues in the Greet and Transfer service.

After I finish my Mandatory Hotel Quarantine, can I use the Greet and Transfer Service?

Yes, but please read below carefully:


When completing the Arrivals Form, please indicate “Transport not Required” on the day you arrive.
Once in Mandatory Hotel Quarantine, please email studenthelp@clubtravel.ie giving your details and indicating the date on which you would like to use the Greet and Transfer Service from the airport*. Please do not submit a Change Form as this will create a duplication. Please email the team at least three days before you require the service.


*Please note the Greet and Transfer service only operates from the airport. You must make your way back to the airport (via hotel shuttle or public transport) if you want to use this service. Otherwise, please use public transport / taxi to your accommodation, keep your receipt, email it to international@tcd.ie and we will reimburse you.

Can I get transfer to private accommodation (i.e. not specific student accommodation)?

Students residing in private accommodation can avail of the Greet and Transfer service. This service operates a standard route with specific drop-off points to Student Accommodation. If you are residing in private accommodation, you may be dropped off to the stop located closest to your accommodation, which might be within a short walking distance. We recommend that you take a look at Google Maps in advance of your transfer to plan your final journey.


If you prefer to avail of a taxi for the final short leg of your journey, we recommend that you download one of these taxi booking apps: FreeNow or Lynk Taxis. If your destination is not close to any of the drop-off points from the shuttle bus, the Greet and Transfer service will arrange a taxi directly to your accommodation.

What does Quarantine mean?

Quarantine:
Some arrivals in Ireland must quarantine in a designated hotel (mandatory hotel quarantine for arrivals from designated states) or self-quarantine depending on where you are travelling from and your vaccination status.
Details on requirements during home quarantine/self-isolation are here.
You can finish your home quarantine if you get a negative or not detected PCR test result at least 5 days after you arrive in Ireland. You can book a free RT-PCR COVID-19 test through the HSE test booking website. You can book this test up to 2 days before you arrive in Ireland.

If you have are fully vaccinated with an EMA approved vaccination, see guidance here on requirements.
Please see useful Infographic to help determine whether or not you need to quarantine.

What does Self-Isolation/Self-quarantine mean and when does it apply?

For further information on self-isolation/self-quarantine, see links below depending on where you have travelled from and your vaccination status:
Passengers arriving into Ireland from INSIDE EU + Iceland, Lichtenstein, Norway, Switzerland
Passengers arriving into Ireland from OUTSIDE E U + Iceland, Lichtenstein, Norway, Switzerland

Visit hse.ie for further information about how to self-isolate, including what to do if you                   are living with other people and what to do if you are living alone.
You can read more about the supports available when you are restricting your movements or self-isolating and how to get tested for COVID-19.

Social Supports: Trinity would also like to invite you to a virtual social coffee daily (12pm week-days) with the Global Room and Global Ambassadors where you will get a chance to connect and meet fellow Trinity students.
 Join our daily coffee at this link https://us06web.zoom.us/s/82109366019?pwd=YjJDZVZnZXZDR3hyNGhqb0tMaG1GZz09#success
Feel free to bring a real-life mug of coffee or tea and join us for a virtual chat!

I am arriving from outside the EU / EEA, do I need to quarantine?

Please see useful Infographic to help determine whether or not you need to quarantine
See here for link to Summary for people arriving from outside the EU.

I am

I am arriving from a non-designated country outside the EU

I am arriving from a designated country outside the EU

Vaccinated* or recovered from COVID-19 (in the past 180 days)
*Must be an EMA approved vaccine

No RT-PCR test needed
No quarantine

RT-PCR test needed (taken within 72 hours before your arrival)
Self -quarantine
Further test post arrival (Day 5 onwards)

Not vaccinated or recovered from COVID-19 (in the past 180 days)

RT-PCR needed
Self- quarantine (home quarantine)
Further test post arrival (Day 5 onwards)
If you arrive with no RT-PCR test, hotel quarantine is mandatory until you get a negative test.

RT-PCR test needed (taken within 72 hours before your arrival)
Mandatory hotel quarantine
Further test post arrival (Day 5 onwards)

Please note that information may change and you are advised to check the links above for updates.

Passengers arriving into Ireland from OUTSIDE E U + Iceland, Lichtenstein, Norway, Switzerland**:
https://www.gov.ie/en/publication/77952-government-advice-on-international-travel/#passengers-arriving-into-ireland-from-outside-eu-iceland-lichtenstein-norway-switzerland
For passengers arriving from the UK, see here.
See list of designated states for Mandatory Hotel Quarantine here. Please note that this list may be updated at short notice, and it is students’ individual responsibility to keep up to date.
Student support: If you are in Self-quarantine or Mandatory Hotel Quarantine, Trinity would also like to invite you to a virtual social coffee daily (12pm week days) with the Global Room and Global Ambassadors where you will get a chance to connect and meet fellow Trinity students.
Join our daily coffee at this link: https://us06web.zoom.us/s/82109366019?pwd=YjJDZVZnZXZDR3hyNGhqb0tMaG1GZz09#success  
Feel free to bring a real-life mug of coffee or tea and join us for a virtual chat!

I am under 18. What are the requirements for Mandatory Hotel quarantine for under 18s?

Unaccompanied minors (i.e. those who are under 18 at the time of arrival in Ireland) are not permitted to stay in mandatory hotel quarantine.

Once an unaccompanied minor presents at the airport, they will be assessed by Border Management at Immigration Control. Border Management will escort the minor through to Arrivals to meet the responsible adult taking them to where they will complete their quarantine and once, they are satisfied it is appropriate, they will release them to that person's care. There is a form which students will need to complete, and the responsible adult needs to fill in their details and sign that they are taking responsibility. A copy of this form is then shared with the HSE, who will follow up to ensure the minor is appropriately quarantining and they will organise the necessary PCR testing in line with MHQ requirements.

If you are a minor in the above category and you have not arranged for a responsible adult to meet you at Arrivals, please contact international@tcd.ie for advice on guardianship options. Please note that the responsible adult or guardian will need to be able to prove who they are, and what their connection to you or Trinity College Dublin is.

Professional Guardianship Service: If you do not have a responsible adult to meet you, you are advised to make contact with a professional Guardianship service as soon as possible that that they can make arrangements to meet you at the airport and give reassurance to Border control that they will support you through your quarantine period. Trinity-recommended Guardianship service: Godsil Guardianship: https://godsil.ie/university-guardianship/ Contact: Emma Godsil -- emma@godsil.ie

Note: Private guardianship services will charge for their services.

Further information on mandatory hotel quarantine is here.

Further information on under 18 requirements in mandatory hotel quarantine is here.

Do I need to take a COVID-19 PCR test before arriving in Ireland?

Please see useful Infographic to help determine whether or not you need to quarantine

This is dependent on where you are travelling from and whether you are fully vaccinated, or recovered from COVID-19 within the past 180 days:
Passengers arriving into Ireland from INSIDE EU + Iceland, Lichtenstein, Norway, Switzerland
Passengers arriving into Ireland from OUTSIDE E U + Iceland, Lichtenstein, Norway, Switzerland

What date should I arrive to ensure I complete quarantine in time before my classes / orientation start?

Incoming students will need to review travel and quarantine requirements which apply to them individually
However, as a general rule, if you arrive from:
Designated state / Emergency Brake*          14 Days in Mandatory Hotel Quarantine before
classes / orientation start*
EU*                                                            Depending on vaccination status
Great Britain*                                             Depending on vaccination status
Non-EU / non-designated state*                  Depending on vaccination status                                                                      
*Depending on whether or not you are vaccinated / have recovered from COVID and other   restrictions/exemptions may apply.
Please contact international@tcd.ie if you have further queries .

Am I required to be vaccinated before I arrive in Ireland?

Students are not required to be vaccinated to study in Ireland, but we highly recommend that you should avail of an approved vaccine before your departure for Ireland and before you commence your studies where possible.

Which vaccines are approved in Ireland?

See list of approved Vaccinations in EU/ Ireland. Please note that this list may be updated at short notice, and it is students’ individual responsibility to keep up to date.  

A full course of any one of the following vaccines

Regards as fully vaccinated after

2 doses pf Pfizer-BioNTech Vaccine: BNT162b2 (Comirnaty®)

7 days

2 doses of Moderna Vaccine: CX-024414 (Moderna ®)

14 days

2 doses of Oxford-AstraZeneca Vaccine: ChAdOx1-SARS-COV-2 (Vaxzevria® or Covishield)

15 days

1 dose of Johnson & Johnson/Janssen Vaccine: Ad26.COV2-S [recombinant](Janssen®

14 days

Proof of vaccination

A non-Digital COVID Certificate proof of vaccination means a record or evidence in written or electronic form in English or Irish or an official translation into Irish or English which contains the following:

  • confirmation that the person to whom the record or evidence refers is a vaccinated person
  • the date or dates on which the person was vaccinated
  • the body in the state concerned implementing the vaccination programme (howsoever described) on behalf of the state which administered or caused to be administered the vaccination to the person concerned
  • the HSE Vaccination Card is an example of acceptable non-Digital COVID Certificate proof of vaccination

There is currently no guidance available on individuals who have received mixed vaccinations.

I recently recovered from COVID-19. What evidence do I need to show?

See here for further details.

Proof of Recovery - Recovery Certificates
A non-Digital COVID Certificate ‘proof of recovery’ means a record or evidence in written or electronic form in English or Irish or an official translation into Irish or English which contains the following:

  • name
  • date of birth
  • disease or variant from which holder has recovered
  • date of holder’s first positive test result
  • Member State or third country in which test was carried out
  • certificate issuer
  • dates the certificate is valid from and valid until (not more than 180 days after the date of first positive NAAT test result)

What are my options if I need to quarantine at home (I do not require Mandatory Hotel Quarantine, but I still require quarantine in my own accommodation)?

For further information on self-isolation/self-quarantine, see links below depending on where you have travelled from:
Passengers arriving into Ireland from INSIDE EU + Iceland, Lichtenstein, Norway, Switzerland
Passengers arriving into Ireland from OUTSIDE EU + Iceland, Lichtenstein, Norway, Switzerland
See also HSE guidance on how to self-isolate/quarantine:
https://www2.hse.ie/conditions/covid19/restricted-movements/how-to-self-isolate/
If you are staying on campus accommodation, please contact Trinity.hall@tcd.ie  
If you are staying in other Trinity accommodation, please contact residences@tcd.ie
If you have additional questions, please contact international@tcd.ie.

If I have to do Mandatory Hotel Quarantine, who will pay for it?

Mandatory Hotel Quarantine is managed by the Irish government and is a legal requirement. If you are travelling from or through a designated state / a state with an emergency brake applied and you are not fully vaccinated, you must pre-book accommodation in an approved quarantine facility and pre-pay for your stay.

Please keep an eye on the government website for updates. gov.ie - Mandatory hotel quarantine (www.gov.ie)

See information on the charges for mandatory hotel quarantine. Payment is the responsibility of individual students and will not be covered by Trinity College Dublin.
If you have queries, please contact international@tcd.ie.  

If I am in quarantine, can I take part in orientation online?

Orientation 2021 dates:


Postgraduate Students                                           August 30th - September 3rd
Visiting and Erasmus Students                                September 6th - September 10th
First Year Undergraduate Students                         September 20th - September 24th 


For First Year Undergraduate / Junior Fresh (JF) parts of orientation will take place in-person this year (the course meetings, the fair, social events) so you should aim to be out of quarantine by the time orientation starts.
For Postgraduate, Visiting and Erasmus students, all orientation events will be hybrid so you will be able to access them from quarantine or in-person.
Please refer to Orientation website - Orientation - Student Life - Trinity College Dublin (tcd.ie)

Where can I get a RT-PCR test after arriving in Ireland?

This test is free of charge and from 30th August is available at The College Health Service. Please contact them here. You can also get a free test at centres operated at locations around the country by the Health Service Executive (HSE). The test should be booked in advance of arrival in Ireland and must be booked for a date at least 5 days after arrival.


You may book a test by visiting the HSE Test Booking website. You can use this service to book a free COVID-19 test for after you arrive in Ireland. You can book online from 2 days before you arrive and up to 4 days after you arrive.

As an international student, can I get vaccinated in Ireland and what are the requirements?

Yes, international students can get vaccinated in Ireland. See here for further details: https://www2.hse.ie/screening-and-vaccinations/covid-19-vaccine/

Those who do not yet have a PPSN (Personal Public Service number) can still access vaccination but will need to register via phone rather than online. The HSE has advised that the best time to call the phone line is between 1pm and 6pm (IST).


The process is outlined under the ‘Do not have a PPS number’ heading at the following link –  https://www2.hse.ie/screening-and-vaccinations/covid-19-vaccine/user-guide/


Students will be asked for their Eircode/address, an email and mobile phone number to complete registration, though they can still register if they do not have all of this information to hand. To find the Eircode for your accommodation, see here.


Please also contact the HSE for information on vaccine if you are partly vaccinated with an EMA approved vaccine or have received a vaccination which is not approved by the EMA.

Can I get my second vaccine dose in Ireland?

 Yes, international students can get their second vaccine in Ireland.

Students who have partially completed a COVID‐19 vaccine course with a vaccine authorised by the FDA, MHRA or recommended by WHO should be offered an EMA authorised COVID‐19 vaccine to complete the series, and be considered fully vaccinated. The minimum interval between the last vaccine dose and an EMA authorised COVID‐19 vaccine is 28 days. See here for further details: https://www2.hse.ie/screening-and-vaccinations/covid-19-vaccine/
Those who have received a partial or complete course of COVID‐19 vaccine not authorised by the FDA, MHRA or recommended by WHO should be offered a complete course of an EMA authorised COVID‐19 vaccine. The minimum interval between the last dose and an EMA authorised COVID‐19 vaccine is 28 days.

Students who do not yet have a PPSN (Personal Public Service number) can still access vaccination but will need to register via phone rather than online. The HSE has advised that the best time to call the phone line is between 1pm and 6pm (IST).
The process is outlined under the ‘Do not have a PPS number’ heading at the following link –  https://www2.hse.ie/screening-and-vaccinations/covid-19-vaccine/user-guide/
Students will be asked for their Eircode/address, an email and mobile phone number to complete registration, though they can still register if they do not have all of this information to hand. To find the Eircode for your accommodation, see here.

Will classes be in person, online or a hybrid?

Ireland’s higher education sector is anticipating a return to largely face-to-face teaching and learning in the coming year, with some modifications likely for larger lectures. Trinity College Dublin is planning for different scenarios depending on what public health requirements will be in force at the time. This may also be dependent on your academic discipline. However, the government has announced that the following activities can take place on campus:

  • Laboratory teaching and learning
  • Classroom based teaching and learning
  • Tutorials
  • Workshops
  • Smaller lectures*
  • Research
  • Workspaces 
  • Libraries 
  • Canteens – operational in accordance with public health advice
  • Sports facilities – operational in accordance with public health advice
  • Clubs and societies – operational in accordance with public health advice
  • Bars – operational in accordance with public health advice

*Arrangements will be made for larger lectures

Do I have to wear a face covering?

Masks are mandatory in all indoor public spaces.
Please see here for more information regarding face coverings in Trinity College Dublin: https://www.tcd.ie/about/coronavirus/#faqs 
  Governmental information on face coverings can be found here:
https://www.citizensinformation.ie/en/health/covid19/face_coverings_during_covid19.html   

Where can I get an Irish phone / SIM card?

Most international students buy a mobile phone for use in Ireland, with the most popular option being the “prepay” phone, also known as “top up” or “pay as you go”. Instead of getting a monthly bill, you top up your credit as needed. With the pre-pay option, you purchase the phone and get a certain amount of free credit with it. Once your credit has run out, you can top up your credit a number of ways, including through an ATM, buying it in a newsagent or supermarket, or online. There are three major phone service providers:

All of the major mobile providers have retail locations on Grafton Street, just south of Trinity’s main gates. Look for mobile phones with Skype capability and other features to allow for inexpensive international calls and texts.
It is also possible to obtain an Irish SIM card for use in your existing mobile phone, but you should check with your current provider for details. If you are phoning a landline in Dublin from your mobile, you should put 01 (Dublin’s area code) before the telephone number. If you are phoning a landline elsewhere in Ireland from your mobile, there will be a different area code for each county.

Before I arrive can I get a Vodafone eSIM instead of a plastic SIM card?

Yes, Vodafone eSims are available for certain supported devices (check here).  You order a new number online here for free – simply choose “get a new number”, continue and then choose “eSim”. A debit or credit card is required to order a new number for security purposes but no charge is made – the sim is completely free. After the order has been placed, an email with next steps and how to connect the eSIM to the phone will be sent to you. eSim FAQs are available here .

What support will be available to students during the period of Self-Quarantine?

Information on support and activities during the period of Self-Quarantine is available here

What should I do if I become unwell with symptoms of Coronavirus:

Please take the following steps if you become unwell and have symptoms of Coronavirus:

  • Follow HSE guidelines and self-isolate: https://www2.hse.ie/conditions/coronavirus/self-isolation/how-to-self-isolate.html
  • Contact Trinity College Health Centre (https://www.tcd.ie/collegehealth/) At weekends or out of hours phone 01-8961556.
  • A test for Covid-19 will be arranged if it is appropriate. 
  • Once you have done this you must notify your place of accommodation without delay.
    • Trinity Hall - phone 01-8968024
    • Main campus - email student.residences@tcd.ie
    • Other Trinity approved accommodation for the 14 days, please contact the College Health Centre www.tcd.ie/collegehealth, phone 01-8961591.)
  • If you become aware that one of your close and recent contacts at home has been diagnosed with Covid-19 please continue to restrict your movements and contact the College Health Centre.
  • If you have a positive test for Covid-19 you must self-isolate and follow HSE guidelines: https://www2.hse.ie/conditions/coronavirus/test-results/if-you-test-positive-for-covid-19.html
  • You must notify your place of residence of your positive test. 
  • If your test is negative but you still have symptoms you must continue to self-isolate for 48 hours after your symptoms have all resolved. You may then return to restricted movements. 
  • If you become unwell with any other illnesses, please contact The College Health Centre. https://www.tcd.ie/collegehealth/
  • Trinity COVID-19 Testing Centre

Trinity's College Health Service, in collaboration with the HSE, has set up a COVID-19 Testing Centre at House 51, adjacent to the College Health Service, for those students and staff who have COVID-19 symptoms or who are identified by Public Health as being close contacts of a positive case.

Who has responsibility to complete the visa process prior to flight leaving?

It is the responsibility of the student to apply for a visa and to follow the necessary processes. Should you have any queries, please don’t hesitate to reach out and contact us at international@tcd.ie

Can I get an expedited US Visa appointment?

Students can only request an expedited appointment once they have confirmed their initial appointment. Students can make appointments here. Students should note that it is not possible to receive refunds for visas not used.

Is the Global Room still operating?

Yes, the Global Room will continue to provide specialist information and support to international students on a wide range of issues, including immigration. Please email tcdglobalroom@tcd.ie with these queries.

However, if you query is related to arrival in Semester 2 as a new student, you should email international@tcd.ie  

I am a current Trinity student that will be returning to Dublin following travel over the holiday period. What do I need to know?

Students who travel over the holiday period need to ensure they continue to follow the Government public health advice to ensure the safety of our staff, their fellow students and wider society. The Department of Foreign Affairs (DFA) and Public Health general advice for overseas travel remains ‘Avoid non-essential travel’ or in some cases, ‘Do not travel’.
If you are planning travel over the holidays you must familiarise yourself with the current national guidelines to ensure safe travel into Ireland. 

Travelling into Ireland

The Department of Foreign Affairs’ COVID-19 Travel Advisory for passengers travelling to Ireland is essential reading on how to travel safely. Failure to comply with these Government regulations could result in the issuing of penalties, including a fine of up to €2,500 or imprisonment for up to 6 months.

  • Pre-arrival COVID-19 Passenger Locator Form & EU/Non-EU travel
    • All passengers arriving into Ireland from overseas are obliged to complete a mandatory COVID-19 Passenger Locator Form online before entry.
    • Travelling from the EU / EEA: In line with the EU traffic lights approach that is now in force, there are no entry restrictions on travellers from green regions. Passengers entering Ireland from red, orange, and grey regions are requested to restrict their movements for 14 days.
    • Travelling from outside the EU / EEA: Travellers from countries outside the EU / EEA will be treated as travellers from red / grey regions.
    • The traffic light map is published each week by the European Centre for Disease Prevention and Control (ECDC). Currently, almost all regions in Europe are red.

Restricted Movement

Therefore, as things currently stand, the vast majority of returning students should formulate a plan for restricting their movements for 14 days upon arrival in Ireland. Advice on how to restrict your movements is available from the HSE here.

  • COVID-19 Testing and Restricted Movement

The 14-day period of restricted movement can be shortened if you receive a negative/‘not detected’ result of a PCR test (currently the only test type considered acceptable by Ireland’s public health authorities in relation to international travel) that has been taken a minimum of five days after your arrival in Ireland. You must wait for your negative test result to be returned before ending the period of restricted movements. Testing provision under Ireland’s framework for international travel will not be provided through the public health system but will be met by the private commercial sector testing supply and paid for by passengers. As the availability of testing cannot be guaranteed, intending passengers wishing to avail of a post arrival test should seek an appointment for a test in advance of travel.

  • Transport from arrival point in Ireland to your restricted movement destination

When travelling from your arrival point to your final destination where you plan to restrict your movements you should:

  • Ask a household member to collect you when you arrive in Ireland.
  • Avoid using public transport.

Accommodation

Where can I find the latest information on COVID-19 and Government restrictions?

Government of Ireland Information found here:
 https://www.gov.ie/en/publication/3361b-public-health-updates/

HSE COVID-19 Information found here https://www2.hse.ie/coronavirus/

Restricted Movements information found here: https://www2.hse.ie/conditions/coronavirus/managing-coronavirus-at-home/if-you-live-with-someone-who-has-coronavirus.html

Please note all residents are asked to review FAQ's regularly, please do not hesitate to contact the Residences team via email residences@tcd.ie or Trinity.Hall@tcd.ie should you have queries at any time. 

Please note if you have symptoms of COVID-19, are deemed a close contact or test positive for COVID-19 please inform the Residences Team on 01 896 1177 or via email residences@tcd.ie.
If you live in Trinity Hall please contact reception on 01-896 8024 (staffed 24/7).

If you require medical assistance, please contact the TCD Student Health Centre details available here: www.tcd.ie/collegehealth or telephone 01 8961591 or 01 8961556

What does the term "Restricted Movement" mean?

Restricting your movements means avoiding contact with other people and social situations as much as possible. For more information on guidelines regarding how to conduct yourself while on campus please check the HSE - Guidelines to COVID-19.
Guidance will be made available to you on or prior to arrival on how to manage this whilst sharing your kitchen, or where your apartment has shared bathroom facilities.

Can I have guests or a gathering in my apartment or visit another apartment in Residences?

At present, during the initial period of reopening of the campus as students arrive back from across the world with differing needs, no external guests are permitted in any apartments across campus accommodation (or on the site at Trinity Hall). This is to ensure the comfort safety and security of all our incoming residents as they arrive into their new homes and meet their new flatmates.


Only registered residents can visit apartments in line with gov.ie - Public health measures in place right now (www.gov.ie). Meeting friends and socialising outside of your apartment pod should currently be outdoors or in other designated university social spaces in line with government guidelines. Please check for updates from the Junior Dean https://www.tcd.ie/Junior_Dean/  Gatherings and the overnight guest policy are currently suspended.


The University is continuously monitoring public health advice and will issue an update to residents when and if there is a change to the guest policy.

I do not need to self-quarantine upon arrival - what do I need to know?

If you do not need to self-quarantine upon arrival, we will do our best to allocate you to an apartment with other students who are in a similar situation to you. However, due to the number of arrivals we are anticipating, we cannot guarantee that this is the case. If you are allocated to an apartment with someone who has to self-quarantine, in light of the below ‘Important Points to Note you do not have to self-quarantine with them.  Though we ask, in this case, that all residents of the apartment follow increased hygiene procedures, including sanitisation of surfaces, and that all residents wear a face covering in common areas of the apartment. 
Important Points to Note 
All students who arrive into TCD Residences from an international location will either have:

  1. Completed 14-day mandatory hotel quarantine   OR
  2. Have Proof of an EU approved vaccination OR
  3. Have a negative PCR test result OR
  4. Show they have recovered from COVID in the last 180 days. 

No student travelling from an international location will be able to enter TCD residences without one of the above conditions being satisfied. 
Unless students do not choose to take a COVID-19 PCR test (on day five) or they test positive for COVID-19;  it is anticipated that students will be able to stop their quarantine period once their post 5 day PCR Test result comes back negative.

I need to self-quarantine - how can I get food/toiletries?

A daily food provision service has been put in place for students who must self-quarantine at Trinity Hall only. This needs to be ordered in advance so that we can ensure your dietary requirements are met and is mandatory for all self-quarantining at Trinity Hall only.
Should you want to supplement the daily meal service (but it is highly unlikely you would need to do so), there are several food delivery services which are available to residents in TCD.

All major supermarkets in the area offer home delivery services. You can find more information on their delivery services, including delivery fees and times, on their respective websites. Please contact the relevant accommodation office who can provide you with a list.

What if I test positive for Covid-19 while living in campus residences?

As per current Irish Government public health guidelines anyone who tests positive for COVID-19 will be required to quarantine/self-isolate. As per Irish government public health guidelines you  are required to  quarantine/self-isolate in your own allocated bedroom in your own allocated apartment. Click here for more information from the National Irish Health Service on how to do this.  
Where a positive case of COVID-19 arises, University supports, such as Health and Counselling, will be provided and HSE guidelines will be adhered to.

What happens if my house mate tests positive for Covid-19?

As per prevailing Irish government  public health guidelines if  you are designated  a close contact and are NOT fully vaccinated with an EMA recognised vaccine you will be required to either get tested for COVID-19  OR  restrict your movements  for 14 days.
 If you are fully vaccinated with an EMA recognised vaccine (and are not symptomatic) you will not need to restrict your movement for this period.

If I am arriving from abroad, is there a need for me to self-quarantine upon arrival?

As of August 16th, 2021, all incoming international arrivals into Ireland are subject to different public health requirements, depending on their origin country of travel and vaccination status. TCD Residences will adhere to the prevailing Irish Public Health Guidelines and we encourage all incoming residents to frequently check the department of foreign affairs website for updated information.

This website is a resource for:

  1. What to do before arriving in Ireland from abroad.
  2. What to do if you are travelling from a high-risk area / country.
  3. The mandatory Passenger Locator Form.
  4. Quarantine Requirements including possible mandatory hotel requirements. 
  5. Requirements for a pre-departure COVID-19 RT-PCR Test.
  6. List of EU recognised vaccines.

If I'm required to undergo Mandatory Hotel Quarantine on arrival, and I don't have a booking in TCD Residences, can I undergo this quarantine in TCD instead of a hotel?

Unfortunately, any Irish Government requirement for Mandatory Hotel Quarantine cannot be overruled or negated by a student's accommodation booking. You would need to complete the Mandatory Hotel Quarantine, and then travel to their booked accommodation.

If I'm arriving from a high-risk country and I have a booking in TCD Residences, but I am vaccinated, do I still have to undergo a Mandatory Hotel Quarantine?

Please refer to the Irish Government website for up-to-date information on guidelines surrounding vaccines.  
Currently, if you have been fully vaccinated by an EMA-approved vaccine, you will be able to travel directly to TCD Residences and undertake a required period of self-quarantine in campus residences, while foregoing the Mandatory Hotel Quarantine. Please note, these requirements are subject to change and regular referral to the  to the Irish Government website for up-to-date information on guidelines surrounding vaccines and mandatory hotel quarantine is recommended. 

Click here for more information on travelling to Ireland during the COVID-19 pandemic.
Click here for more details on the Mandatory Hotel Quarantine procedure.

Library

COVID-19 Safety Measures in the Library

To ensure the safety of all students and staff when accessing the Library and Study Spaces please note the following: 

Mandatory Face Mask 

Readers must wear face masks in all Library spaces for the full duration of their visit. 

Booking System with a limit of 1 hour and 45 minutes 

Pre-booking is required to access the Library and Study spaces. The maximum duration of an individual booking is 1 hour & 45 minutes. If you need more time in the Library you will need to place additional bookings. 

2 metre Social Distancing 

Readers are required to maintain 2 metre social distancing at all times and in all spaces in the Library. 

For more details on COVID-19 Safety Measures in the Library see our Plan your visit section.

What are opening hours for the Library?

All of the libraries are open and, in keeping with the Provost’s ‘Return to Campus’ guidelines and public health advice, face coverings and two-metre social distancing are mandatory. The booking system for 1 hour 45 minute slots remains in place.

Opening Hours
Opening hours are as follows up until Sunday 26th September, after which evening and Saturday openings will be introduced in the BLU Complex and Hamilton Library:

  • Berkeley and Lecky Libraries             Monday-Friday 09.30-17.00
  • Ussher Library                                     Monday-Friday 09.30-16.00
  • Kinsella Hall                                        Monday-Friday 17.00-22.00; Saturdays and Sundays 08:00-22:00
  • John Stearne Medical Library            Monday-Friday 09.30-16.00
  • Hamilton Library                                 Monday-Friday 09.30-17.00
  • Research Collections                           Tuesdays & Thursdays by appointment
  • 1937 Reading Room                            Monday-Sunday 08.00-22.00 from September 20th

 

Full details are online of all opening hours and the booking system.

Book a seat or a 'Click and Collect or ‘Book return' slot

  • Bookings available via the Library homepage or directly via the booking system itself;
  • Bookings are mandatory to gain access to both campus and the Library; please present your booking confirmation email at campus entrances (Nassau Street or Lincoln Place) and at Library entrances.

Library services

  • The Click & Collect service relates to storage material only. Open shelf materials will be available for self-service borrowing (or via the Postal Delivery service);
  • The Library provides a scan on demand service for registered staff and students to enable requests for scanned copies of print book chapters and journal articles. Scan on demand is designed to support readers who cannot physically make it to the Library and who may require materials not within the scope of the Click & Collect and  Postal Delivery services. As such, scan on demand is primarily for periodical and other reference materials. The scan on demand service is free of charge. Please note that it can often take a week or more to fulfil requests due to delivery schedules from off-site storage and staff capacity.   
  • The Library provides a book postal delivery service for staff and students in the Republic of Ireland who are not able to visit campus. The service is limited to borrowable materials and is free of charge. For non-borrowable materials we recommend using the Scan on Demand service.
  • If you have any queries in relation to the Library there is an online Chat with us service;
  • The Subject Librarian team is also available for virtual consultations and electronic resources continue to be accessible remotely;
  • Inter Library Loans for print and electronic materials remain available, but due to ongoing and variable restrictions in lending libraries, turnaround times cannot be guaranteed.

 

Supports and counselling services

I am a current Trinity student. Where can I get support during this time?

You can find support from your Tutor or Senior Tutor’s office at ST.Office@tcd.ie. Student Counselling is available at student-counselling@tcd.ie while the Chaplains are available at chaplain@tcd.ie

Find information regarding student supports and services.

The Library’s Teaching and Research Support team is available online. They’ve listed a number of supports.

 

I have a medical condition in the HSE very high- or high-risk categories. Can I apply to study online?

Students can apply to study online for Semester 1 2020-21 if they have a medical condition in the HSE very high- or high-risk categories. The application should be made via the student’s tutor. Students are advised to discuss their particular circumstances with their tutor. In determining if studying online is a suitable alternative for you, your School or Department will be contacted so consideration can be given to all aspects of your course, such as labs, practical elements, group work, placements and professional requirements. For some students, it may not be possible to study online. In these cases, students can discuss alternatives with their tutor such as going off books.

 

What about help with IT?

Advice on remote learning.

IT services have also provided a new way to chat with them for assistance via webchat. See all the ways to contact them.

Prospective Student FAQs

To watch a video message from our Vice-Provost for Global Relations for international students, please click here.

General Admission Queries

Are applications still open for 2021/22?

Yes, we welcome applications and continue to assess applications and issue offers for entry in 2021. We are constantly monitoring the situation and will inform you of any changes and/updates.

I am having difficulty getting the documents required for admission. What can I do?

Trinity will be as flexible as possible in the documentation we will accept. Please contact academic.registry@tcd.ie to explain what documents you are unable to provide.

My school/university is closed due to COVID-19 and I have been unable to complete my exams/degree programme. Can I still be admitted?

Trinity will be as flexible as possible with applicants whose education has been affected by COVID-19. If your programme was completed online or with alternative assessment, Trinity will recognise any qualifications awarded by universities and exam boards. Please note that formal documentation from the awarding body will still be required once it is available.

I am unable to take the English language test I had planned to. What are the alternatives?

  1. Trinity is accepting Duolingo English Test scores on a temporary basis for 2021/22 applications.
  2. Undergraduate: Click here
  3. Postgraduate: Click here
  4. Please also note that existing IELTS, TOEFL, Cambridge and PET scores up to three years old (rather than two) will be accepted for 2021/22.

I wish to take the English pre-sessional programme. Can this be taken online?

Trinity's pre-sessional EAP (English for Academic Purposes) programme will be running online this summer. The start dates and tuition fees for both the 10-week PSP (pre-sessional programme] and 4-week IFP Foundation PSP short course remain the same as per the website (Centre for English Language Learning and Learning, www.tcd.ie/slscs/English). Please contact the Centre for English Language Learning and Teaching Director with queries at cellt@tcd.ie

Is there a later intake to the Pre-Master’s Pathway programme?

Please contact the Centre for English Language and Learning Director with queries regarding the possibility of a slightly later start date for the 10-week PMPP programme, at cellt@tcd.ie. See www.tcd.ie/slscs/English for full details.

Is Trinity currently offering tours of campus to prospective students?

As the campus is currently closed, we are not offering campus tours at this time.Click here to view our virtual campus tour, to view an coronavirus update message for the Vice President for Global Relations or to book a campus tour once Trinity re-opens.

Offer Holders

When will Orientation and Teaching begin?

Teaching for new undergraduate students is scheduled to begin on 27 September 2021. Freshers’ week for undergraduates will begin the week of 20 September.

Postgraduate Orientation will take place during the week commencing 30 August 2021. Teaching for postgraduate students is scheduled to begin on 13 September.

I wish to hold off accepting my offer until we know more about the COVID-19 situation. Is this allowed?

We will work with applicants to be as flexible as possible where they are affected by Covid-19

Can I defer my place to September 2022?

Offer-holders for September 2021 admission may request a deferral of their place until September 2022. Note however that it may not be possible to grant a deferral in all cases as there is a limit to the number of deferrals we can grant.

If I am delayed in accepting my offer, will this affect my chances of getting university accommodation?

There should be no issue. Once you have your Trinity student number and have accepted your course offer, you can apply for accommodation. Accommodation applications are currently open. On the application, ensure that you apply through the “Trinity College Student” stream rather than the CAO stream.

I am unable to provide the documents required for a study visa application. What can I do?

Trinity is engaging with the Visa Office to look at solutions to these problems. The Visa Office will accept digital documents where originals are not available. For updated information on visa applications, please refer to www.inis.gov.ie

I may not be able to arrive in Dublin in time for the start of my programme. How late can I arrive?

All new Undergraduate and Postgraduate students must have completed registration by Monday, 11 October 2021.

Where can I find information about arriving in Trinity College in September?

You will find all the information you need about preparing to travel, arriving at https://www.tcd.ie/students/your-arrival-sept-2021/ 

It is recommended that you check this site regularly for updates.

CAO Applicants

When will CAO Round 1 Offers be issued?

The 2021 Irish Leaving Certificate results are due to be published on Friday 3 September 2021. CAO Round 1 offers will be issued on Tuesday 7 September at 2pm (Irish time).

My school-leaving examination has been cancelled. How will I be assessed?

If your examination is one which we normally recognise, we will continue to accept the results provided they are formally issued by the examining body, in accordance with the timelines for 2021 admissions.

However, we will keep the situation under review and if there is a significant difference in grade distribution relative to Leaving Certificate, we reserve the right to implement a system of proportionality.

I have applied for Music. What is happening with the entrance test?

The Department of Music has cancelled the Entrance Test for 2021. As a result, all applicants for Single Honor Music (TR002) and Joint Honours Music with another subject will be assessed solely on the basis of their final school-leaving examination results and places allocated accordingly.

I have applied for Music Education. Will there still be an entrance test?

Yes, all applicants for Music Education will be advised in mid-March of the details of the online entrance test to be held on 30 March 2021.  Students will also be asked to submit a video recording of their performance of 2 contrasting pieces. This will be followed by an online interview in April.

I have applied for Drama and Theatre Studies. Will the auditions still take place?

The Department of Drama cancelled the practical workshops/interviews for 2021 entry. All applicants have been sent a questionnaire in mid-March to complete and return by 29 March 2021. Successful candidates will go forward to compete for admission on the basis of their school-leaving examination results.

What is happening with the Trinity Matriculation Examination?

The deadline for application is 1 March 2021 using the online application at https://forms.office.com/Pages/ResponsePage.aspx?id=jb6V1Qaz9EWAZJ5bgvvlK0xpcSOGRl5FuAPr7_6t70dUMFlRVUlMNFZRRFFKU1A2WjE3UEwxQ1JGQS4u
Further information will be sent to all students after the closing date.

How can I apply for accommodation in Trinity Hall?

Applications for Trinity Hall will be open from 29th March – 10th May 2021 for new entrants to college. Full details are available here

Finance

I have Free Fees but this isn’t reflecting on my invoice.

Don’t panic! Just fill out the Free Fees Initiative questionnaire in the 'My Finance' section of the portal and enter your SUSI details (SUSI and Other Funding in My Finance) to reduce the bill accordingly. If you are still facing issues regarding this, do not hesitate to contact us at academic.registry@tcd.ie.

Will there be a reduction in fees for the upcoming year because certain teaching will be online?

For the upcoming academic year of 2021/2022, we are preparing to have face-to-face teaching for all students as far as is compatible with the prevailing social distancing guidelines at the time. Where it is not possible to facilitate face to face learning, due to social distancing requirements and public health advice, a hybrid approach will be taken to providing teaching and learning. This will be facilitated through online lecturers, online tutorials/seminars, online assessments and online graduation ceremonies. On that basis, there will be no reduction of tuition fees for 2021/2022.

As academic provision is proceeding for the academic year 2021/2022, albeit via alternative arrangements including hybrid teaching and learning, payments of fees will be required as normal in accordance with Regulations set out in the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the University of Dublin.

If the University has to move to full online teaching and learning will I be entitled to a refund of fees?

If in accordance with public health advice a move to full online teaching and learning is required academic provision will proceed for the academic year 2021/2022. Such teaching will be via alternative arrangements including online teaching and learning and payments of fees will be required as normal in accordance with Regulations set out in the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the University of Dublin.

In accordance with Regulation 19 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the Board accepts no obligation to refund any fee, or any part of any fee, paid in respect of any exercise to be performed in the University. Refunds may only be made in the current academic year in accordance with Regulations 20 and 21 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin.

Are Application Fees refundable?

All applicants who apply for direct entry to the College (i.e. not through the Central Applications Office) must pay a non-returnable application fee of €55 per course application. Application fees are non-refundable in accordance with Regulation 11 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin.

Are Deposit fees refundable?

Normally, any deposit paid is non-refundable and non-transferable. If you decide to defer, your deposit will be retained to reserve your place for the following year.

However, for academic year 2020/21 only, deposit refunds are available to any applicant who withdraws their application due to being affected by the Coronavirus.

Is the Student Levies and Charges (SLC) Fee payable for 2021/2022?

The SLC fee for 2021/2022 is payable in accordance with Regulation 15 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the University of Dublin.

The SLC Fee consists of the below charges and levies:

  • Sports Centre charge. The sports charge is a development charge not an access/membership charge. As per the sport charge student referendum agreement, the only waivers in respect of the sports centre charge are for students of financial hardship and such waivers must be approved via the Senior Tutor’s Office.
  • Student space levy: Subject to public health advice, including social distancing requirements, the University will aim to make available student space areas to students. Students will be required to adhere to public health advice while using student spaces.
  • Graduation fee: the graduation fee covers the cost of printing and issuing of parchments. Qualifications (ie, Degrees, Diplomas and Certificates) will be awarded where a student is eligible to proceed with conferral. Furthermore, the graduation fee covers the cost of holding the graduation ceremony. Costs are still being incurred to carry out the graduation ceremonies and stream such ceremonies online. Regulations 89 and 90 of Part II of the Calendar of Trinity College Dublin provides the graduation fee is fully refundable to all students who become ineligible to proceed with conferral.
  • U.S.I membership fee (optional): This is an optional fee for U.S.I membership.

Other

Where can I find a quick overview of admission and student support information?

To find out more about your health and wellbeing, student accommodation, visas, academic support, peer to peer advice, student counselling and more, please click here If you have a specific question, please email academic.registry@tcd.ie and international@tcd.ie.

Where can I find out information on study visas for Ireland?

If you have to apply for a visa as you have been offered a place on a course in Trinity, or if you have applied for one and have been granted a study visa for Ireland, but due to travel restrictions are unable to travel and your entry visa will expire soon, please click here to find out what to do.

Information for students nominated to undertake an exchange programme in the United States in September 2021

Please see below information regarding applying for a visa for the exchange programme you have been nominated to in the United States. 

Irish Universities are in regular contact with the Visa Unit at the US Embassy in Dublin regarding the backlog of visa applications caused by the pandemic.  Staff in the Visa Unit are acutely aware of the time pressure involved and are doing everything within their power to expedite the process.  Public health guidelines and capacity issues at the Embassy are resulting in significant delays. 

You are advised to monitor the website, https://ie.usembassy.gov/visas/ and channel all queries to usvisadublin@state.gov  Queries will be responded to within 1-3 days.   Cancellations may occur and these will be updated on the website.  Once you have registered and been granted an appointment date you may also wish to apply for an expedited appointment via the website.

Students may also consider applying via the US Consulate in Belfast.  Please note that there is a cost of 160 dollars attached for application to each Consulate. https://uk.usembassy.gov/embassy-consulates/belfast/non-immigrant-visa-processing/

Staff FAQs

General

What should I do to keep up to date on COVID-19 matters in the University?

Staff should check their emails and this dedicated COVID-19 page daily for updates as this is an evolving situation.

How can I claim tax relief for e-working?

As a public sector employer, we are prohibited from contributing to additional costs for items such as electricity, heating and broadband for staff working from home due to COVID-19 restrictions. However, there is E-Working tax relief that staff can claim where they work from home for substantial periods on a full or part-time basis. Such staff can claim E-Working expenses by completing an Income Tax return on the Revenue website as follows:

  1. sign into revenue.myaccount
  2. click on ‘Review your tax’ link in PAYE Services
  3. select the Income Tax return for the relevant tax year
  4. select ‘Other PAYE Expenses’ in the ‘Tax Credits and Reliefs’ page and insert the amount of expense at the ‘Amount Claimed’ section

Staff who you have yet registered for revenues online services should do so now at the link above in preparation for making claims in 2021.

As a claim may be selected for future examination by Revenue, all documentation relating to a claim should be retained by the staff member for a period of six years from the end of the tax year to which the claim relates. Please check the Revenue website for details on how such relief is calculated.

Procedures

Can I work remotely from overseas? (new 15/09/2021)

Staff working remotely must be available to attend the workplace as necessary and requested, this would not be compatible with someone living overseas. As such, the Dept of Public Expenditure & Reform (DPER) considers public service staff living overseas as not available for work. This does not affect staff who are resident in Northern Ireland.  When the pandemic first evolved, we understand that some staff returned to their home countries to work from there so they could be with family. As the world has opened up internationally, staff should return to Ireland if they have not already done so.  If an individual’s work/research requires an element of overseas work for a set period, this can be permitted with the agreement of the Head of School/ Director of Professional Area.

 

Where can I find the Procedure for Leave and Working Arrangements during COVID-19 Outbreak?

The procedure can be viewed here: Procedure for Leave and Working Arrangements during COVID-19 Outbreak

Where can I find the College’s COVID-19 Working From Home Procedures?

The procedures can be viewed here: Working From Home During COVID19 Procedures

How do I ensure secure remote and mobile working?

Staff must ensure that University-controlled data is processed securely and measures should be taken to ensure that no unauthorised person can access such information. To ensure that Trinity-controlled data is processed securely, the Trinity Data Protection and Information Security Offices have drafted guidance for secure remote and mobile working. This guidance is available at https://www.tcd.ie/itservices/working-remotely/.

Return to the Workplace

Where do I find the College’s return to campus general induction programme?

The Trinity COVID19 General Induction module is accessible via Blackboard and must be completed as part of an employee’s preparation for resumption of work on campus. Once approved by your Head/Manager to return to work on Campus, please click on Trinity COVID19 General Induction and follow these steps:

  1. In the Module Search box, type in Returning to Work Safely and click on Go
  2. You will see a module called COVID-INDUCTION, click on it
  3. Click on the Enrol button on the left side of the page. (if you can't see the Enrol button, you may need to click on the blue bar to the left of the screen to make it visible.)
  4. Click on the Submit button on the bottom right of your page
  5. Your page will then say you have been enrolled. Click on the OK button on the bottom right of the page to access the module
  6. Then remember to complete your details at step 3 to confirm you have completed the module

What are the Daily 5-point self-checks I must ask myself each day?

Once approved by your Head/Manager to return to work on Campus, you should ask yourself these 5 questions each day prior to travelling to work, do you have:

  1. A recent cough?
  2. Shortness of breath?
  3. A new respiratory illness?
  4. Fever?
  5. Have been advised to self-isolate in the last 14 days since you last attended the workplace?

If you answer yes to any of the above, please contact your GP immediately, follow their advice and inform your manager accordingly.

Where can I find an access check list for Schools, research institutes and professional services?

Please see the access checklist here.

I’m approved to return to work on campus, do I need my staff ID card to gain access to campus?

Staff cards are now required to access the Trinity College campus. The details of how you can have a staff ID card issued or renewed can be found HERE. If you have difficulty accessing the website, then please call the HR Service Centre on 01 896 3333 or email hr@tcd.ie

I am essential staff but I don’t want to want to attend work as I'm afraid I will catch the virus. What should I do?

Essential staff who have not being advised to self-isolate by a GP/HSE should attend work as normal. If you have a fear of contracting the virus, then discuss this with your line manager in the first instance. The University must consider the risks and consider whether you are a vulnerable employee. Where there is no increased risk for you, the University can request you to attend work. If you continue to be absent from work in these circumstances, it may be unauthorised absence and dealt with accordingly.

I am required to work on campus however I do not want to travel on public transport. What should I do?

Higher Education workers are considered essential workers for the purposes of travelling to and from work and using public transport. If you are required to work on campus but do not want to travel on public transport, you need to consider sourcing alternative means of getting to work if walking, cycling or public transport are not feasible.

I am in a High-Risk Group and feel that I am at risk due to an underlying medical condition. What should I do?

The HSE advice on Higher Risk groups is set out HERE. Staff should self-declare to their Head/Manager where they consider they are at risk of serious illness from COVID-19. In accordance with Government guidelines high-risk employees can attend the work premises and, in accordance with HSE advice, should take extra care to practice social distancing where possible and wash their hands regularly and properly. Appropriate measures may need to be considered for employees in the high risk category in the work premises where maintaining social distancing is difficult. The University’s Occupational Health service may be consulted for employees in the high risk category, or to determine if an employee falls into this category if necessary.

Where the staff member is not ill, the line manager should prioritise alternative working arrangements e.g. working from home. Where alternative working arrangements in the staff member’s current role is not feasible, they may be temporarily assigned work outside their core duties.

Staff in this category who are ill and not available for work should provide a medical certificate covering their absence in line with the University’s Sick Leave policy.

Heads/Managers who have queries in this regard should contact Employee Relations to discuss further.

I am in a very high risk (extremely vulnerable) and have been advised to cocoon. What should I do?

Employees should declare to their Head/Manager if they believe that they are at very high risk of COVID-19. Please refer to the HSE Website for more information. Employees deemed to be very high risk should be facilitated to work from home to the maximum extent possible. Where an employee is very high risk, is cocooning, and working from home in their current role is not feasible, then they may be assigned work outside their usual core duties.

The University’s Occupational Health service may be consulted for employees in the very high risk category, or to determine if an employee falls into this category. Where an employee who is at high risk of serious illness from contacting CVOID19 and has been assessed by the University’s Occupational Health service as medically unfit for work, the terms and conditions of the University’s Sick leave policy applies.

Heads/Managers who have queries in this regard should contact Employee Relations to discuss further.

I am pregnant and concerned about working onsite. What should I do?

The HSE advice on COVID-19 and pregnancy is set out HERE. If you are pregnant and concerned about remaining at work onsite or returning to work onsite, you should raise your concerns directly with your Head/Manager in the first instance. Your Head/Manager can then contact the Employee Relations Section in Human Resources by email to employee.relations@tcd.ie to arrange a COVID-19 at-risk assessment to determine if you are in a high/very high-risk category and what, if any accommodations are necessary.

I live with someone in the high-risk / very high-risk category. What should I do?

Staff living with high-risk / very high-risk individuals in accordance with Government guidelines should attend the work premises and, in accordance with HSE advice, should take extra care to practice social distancing where possible and wash their hands regularly and properly.

Staff in such circumstances should self-declare to their Head/Manager where they consider attending the work premises will be risk. Such cases will be assessed on a case-by-case basis with appropriate measures implemented accordingly.

Heads/Managers who have queries in this regard should contact Employee Relations to discuss further.

What is temporary assignment?

Staff who are not medically advised to self-isolate must be available to carry out work to deliver services for the University. Where this is not possible in their substantive role, temporary assignment within their grade across the University may apply or they may be assigned work outside their usual core duties.

What supports are available for staff?

Inspire Workplaces Counselling Services provide the University’s EAP service. University staff and their immediate families (those living at home with them who are 18 years of age and older) can avail of up to 6 professional counselling sessions free of charge. Appointments can be made by calling Inspire on freephone 1800 817 433 or by email to workandstudy@inspirewellbeing.ie.

Inspire also offer a dedicated online Support Hub where staff will find useful information, articles, e-zines, self-assessment tools and much more. To access please click on EAP Inspire Support Hub:

  • On the home page click the purple ‘Sign up’ icon (top right)
  • When prompted enter the company pin (PIN: Trinity!)
  • This will create a randomly generated username – please take note of username
  • Create your own password and start using the Support Hub

There is useful information on the Human Resources website https://www.tcd.ie/hr/working-from-home/ about working from home and staying healthy at home.

The HSE also provides advice on looking after you mental health, the details can be found at https://www2.hse.ie/looking-after-your-mental-health/

Travel & Leave

Is work related travel permitted? (updated 9/9/2021)

Work related travel within Ireland may proceed once a risk assessment has been carried out in accordance with COVID-19 restrictions in place and such restrictions are fully adhered to. Queries on the risk assessment should be directed to your Departmental Safety officer.

For work related travel abroad, Staff must apprise themselves of the most up to date travel advice and safety status of the country(s) to which they intend to travel from the Department of Foreign Affairs (DFA) Travel Advice as work related travel is not permitted to those countries which the DFA security status is ‘avoid non-essential travel’. Please see Guidance for staff intending to undertake overseas work related travel  to which all staff intending to travel abroad for work are required to adhere.

What is essential travel? (updated 23/07/2021)

Trinity College staff, in line with all public sector employees, are still advised against non-essential international travel under the current public health COVID-19 restrictions to those countries deemed  Designated States. Neither the Dept. of Foreign Affairs & Trade (DFAT) nor the Dept. of Public Expenditure & Reform (DPER) provide a definition of what is or is not essential travel.  A degree of common sense is required for each individual to determine if their travel during this time is essential (vital, crucial, critical) or otherwise, considering their civil responsibility in trying to stop COVID-19 spreading in Ireland.

Each staff member is required to ensure that they keep themselves apprised as to the status of the country(s) to which they wish to travel to, through or from, noting that the status may change with short notice. The  Department of Foreign Affairs Travel Advice sets out the travel advise for each country.

If I choose to travel abroad, am I obliged to inform my Manager? (updated 23/07/2021)

Ireland is now a part of the EU Digital COVID Certificate for travel originating within the EU/EEA. The Digital COVID Certificate will make it easier to travel to and from these countries and will be accepted as proof of vaccination, recovery or negative test.  In order to protect public health, employees are still required to advise their employer of any intention to undertake non-essential international travel in all instances. The security rating of countries will be regularly reviewed and may change. Staff should be aware of the testing and quarantine requirements in place at the time of travel, both for their intended destination and for their return to Ireland.

Staff should log on to www.dfa.ie immediately prior to their return to Ireland to ensure they are fully apprised of any changes to the security rating of countries, and any necessary requirement to quarantine.

If I am required to restrict my movements (quarantine) on my return from international travel, how will this be recorded? (updated 06/08/2021)

Ireland is now a part of the EU Digital COVID Certificate for travel originating within the EU/EEA. The Digital COVID Certificate will make it easier to travel to and from these countries and will be accepted as proof of vaccination, recovery or negative test.

If you have travelled to, through or from a  Designated State which requires Mandatory Hotel Quarantine or any other form of restricted movement, you must make provision by way of an annual leave or unpaid leave application for the additional period of restricted movement in line with the Government’s Guidance on working  arrangements in the Public Service during COVID19 . Staff should make themselves fully aware of what requirements apply to the country(s) they have visited prior to return to Ireland. 

Staff should discuss this with their Manager/Head prior to travelling.

This arrangement is applicable to all civil and public servants regardless of whether they can work from home.  Special leave with pay will not apply during this period. Working from home is not an option during this period.

Can pre-approved annual leave or parental leave be cancelled or postponed during the COVID-19 crisis period?

Annual leave and parental leave should be discharged as scheduled unless it is completely unavoidable to provide essential cover. If requests from staff to cancel / postpone approved leave are received, the Manager should give full consideration on a case by case basis to the consequence of granting the request and how it may impact the function / area overall. Where such requests are approved, the staff member should understand that it may not be possible to grant the cancelled / postponed leave at the preferred time in the future for operational reasons as a consequence of the closure due to COVID-19.

Can Shorter Working Year arrangements be cancelled or postponed during the COVID-19 crisis period?

The expectation is that any shorter working year arrangement that is scheduled will proceed as planned. Where there is a business requirement, it may be possible for Managers to cancel or postpone shorter working year arrangements with the agreement of the staff member. If requests from staff to defer approved shorter working year arrangements are received, the Manager may agree to defer the arrangements on an exceptional basis and subject to business requirements.

How should flexi-time schemes operate during the COVID-19 crisis period?

In order to keep delivering essential services to all the College Community, we need flexibility and adaptability. The operation of traditional flexi-time/attendance management rules do not support the flexible arrangements and agility required during this extraordinary situation.

The normal operation of flexi-time or equivalent attendance management rules, including any flexi-time accruals and deficits, is to be temporarily suspended during the period of COVID-19 to facilitate the required new ways of working across the public service. Any balances accrued by employees before the suspension of flexible working hours arrangements can remain and be held over until the COVID working arrangements are no longer in place and Flexitime is reintroduced.

I have returned from international travel and I reside in Trinity accommodation. What should I do? (updated 23/07/21)

Ireland is now a part of the EU Digital COVID Certificate for travel originating within the EU/EEA. The Digital COVID Certificate will make it easier to travel to and from these countries and will be accepted as proof of vaccination, recovery or negative test.

If you have travelled to, through or from a  Designated State which requires Mandatory Hotel Quarantine or any other form of restricted movement, you must make provision by way of an annual leave or unpaid leave application for the additional period of restricted movement in line with the Government’s Guidance on working  arrangements in the Public Service during COVID19 . Staff should make themselves fully aware of what requirements apply to the country(s) they have visited prior to return to Ireland. 

Your actual residence/room is your home base and not the wider College premises/grounds. You should remain in your residence and not attend the workplace until the 14-day quarantine period ends

The quarantine period can finish earlier if you obtain a further negative PCR test result taken no less than five days after your arrival in the State. You should wait for your negative test result to be returned before ending the quarantine period.

I obtained a further COVID-19 Polymerase Chain Reaction (PCR) test following my return from international travel and received a negative result. Can I return to work before the 14-day quarantine period ends?

The quarantine period can finish earlier if you obtain a further negative PCR test result taken no less than five days after your arrival in the State.

In such instances, you should wait for your negative test result to be returned before ending the quarantine period. You can then contact your Manager/Head to arrange your return to work if the negative result is received before the 14-day quarantine period ends. Confirmation of the PCR test appointment and the result should be provided to your Manager/Head in advance of the return to work. You will not be permitted to return to work before the 14-day quarantine period ends without this confirmation.

If your journey began in any of the Category 2 countries, you must complete the 14 day quarantine period regardless of any follow up testing. 

I am a new staff member who must travel to Ireland to commence working in Trinity. If mandatory hotel quarantine or restricted movements are required on my arrival to Ireland, how will this be recorded? (new 05/08/2021)

For new incoming staff who are due to commence work in Trinity and who must travel to Ireland to do so, such travel is considered essential travel. Staff in this category who are required to restrict their movements or who are required to carry out mandatory hotel quarantine on arrival to Ireland may work from home or from their hotel for the required period. The specific work arrangements during this period should be agreed in advance with their incoming Manager.

I am an existing staff member who relocated to my home country due to lockdown and am now required to return to Ireland to resume my duties. If mandatory hotel quarantine or restricted movements are required on my arrival to Ireland, how will this be recorded? (new 06/08/2021)

For existing staff who relocated to their home country due to the lockdown and who are now required to return to Ireland to resume their duties, such travel is considered essential travel. Existing staff in this category who are required to restrict their movements or who are required to carry out mandatory hotel quarantine on arrival to Ireland may work from home or from their hotel for the required period. The specific work arrangements during this period should be agreed in advance with their Manager.

Vaccines

As the Government continues to move through the groups outlined in the national COVID19 vaccination programme, more individuals become eligible for the vaccine. We set out below a series of frequently asked questions on this subject matter which are based on guidance from HSE, Dept of Public Expenditure & Reform (DPER), Health & Safety Authority (H&SA), Data Protection Commissioner and IBEC

Can the College make it mandatory for me to be vaccinated against COVID19?

No. The current legal position in Ireland is such that there are constitutional and other legal barriers that would make it extremely difficult for an employer to implement a mandatory vaccination programme for COVID-19. This includes the right to bodily integrity, the right to a private life and the right to personal autonomy.

If I decide not to take up the offer of a vaccine, can I be prevented from attending the workplace?

As outlined above, it is an individual’s right to choose whether or not to be vaccinated. If an employer, having carried out a risk assessment in line with their duties under the Act, concludes that there is a risk of a staff member coming into contact with the virus, or, that there is a risk of putting colleagues or service users at risk, your Head/Manager may have to consider re-assigning you different duties to your normal core duties if you are unwilling to be vaccinated.

Due to medical reasons, I am unable to receive the vaccine, do I have to return to the workplace?

In the first instance, you need to discuss this with your Head/Manager who should consider allowing you to continue to work from home if feasible. You may need to provide evidence from your GP to support this. Your Head/Manager may also request that you be assessed by the College’s Occupational Health Specialist. If it is not feasible for you to work from home, in conjunction with your local Departmental H&S officer a H&S risk assessment is required to determine if any additional H&S measures need to be implemented in your workspace. You should also refamiliarise yourself with your School/Area’s Resumption of Activity on Campus Plan which should also alleviate your concerns about the safety of returning to the workplace. Your Head/Manager may need to review the control measures in place as appropriate in line with the Resumption of Activity on Campus Plan.

My Head/Manager is encouraging me and my colleagues to get the vaccine when it is offered. Can they do this?

Yes, Heads/Manager’s should encourage their staff to get the vaccine, in line with public health advice. The Safety, Health and Welfare at Work Act (the Act) obliges employers to identify and reduce workplace risks as part of their risk assessment. Individual staff also have a duty under the Act to co-operate with their employer so that Trinity can comply with its duty to reduce workplace risks.

Can I ask if my colleagues have been vaccinated?

No, this would constitute a data protection breach.

My colleague has told me they are not vaccinated; I don’t want to work alongside them. What are my options?

The evidence suggests that receiving the vaccination prevents the recipient of the vaccine from getting very sick. On that basis, arguably the person who has been vaccinated would still be protected working alongside someone who has not been vaccinated. In addition, all other control measures that have been put in place under your School/Area’s Resumption of Activity on Campus Plan should remain, in line with the Work Safely Protocol, such that the employee should be in a position to continue to work as before. Refusal to work alongside unvaccinated colleagues/students will be dealt with on a case-by-case basis and may have to be dealt with under the relevant procedures.

I received notification for my COVID19 vaccine appointment and it is within my working time, how will this be recorded?

Time off work for COVID-19 vaccines is to be treated as a medical appointment in line with section 1.2 of the Sick Leave Policy and therefore normally recorded as sick leave with employees informing their Manager/Head in advance and provide a copy of appointment details (screenshot if notification received by text). If staff do not wish to discharge a full /half day sick leave for this appointment, they should discuss this with their line manager and where feasible they can agree to:

  • Go straight to the appointment, come into work after it 
  • Come into work, go to the appointment, return to work after it 
  • Leave work early to go to the appointment if scheduled late in the afternoon

Staff who become ill immediately after receiving the vaccine who cannot return to work as a result will be recorded as being on sick leave.

I became ill due to an adverse reaction to my COVID19 vaccine and cannot work, how will this be recorded?

Any illness absence as a result of adverse reaction to a vaccine is considered ordinary illness and therefore to be recorded as sick leave. Medical certification to cover the absence is required in line with section 2.2 of the Sick Leave Policy as is application to the Dept of Social Protection (where applicable) for illness benefit as set out in section 7.

I live with an at-risk person. What should I do?

In all likelihood at this stage, at-risk persons are likely to have been offered a vaccination. Staff who are required to attend the workplace and who live with very high risk individuals, should follow HSE guidelines to protect themselves and minimise risk of transmission. Your School/Area Return to Activity On Campus Plan under the Work Safely Protocol is intended to minimise the risk of transmission in the workplace.

I am pregnant and am concerned about attending the workplace. What should I do?

The HSE advice on COVID-19 and pregnancy is set out HERE. If you are pregnant and concerned about attending the workplace, you should discuss this with your Manager who can arrange a COVID-19 at-risk assessment by the Colleges Occupational Health Specialist to determine if you are in a high/very high-risk category and what, if any accommodations are necessary. At this stage, other categories of at-risk persons are likely to have been offered a vaccination.

Diagnosis, Self-Isolation and Restricted Movements

I’ve been diagnosed with COVID-19. Will I be paid?

Special leave with pay may be granted where appropriate HSE or medical confirmation of COVID-19 diagnosis and / or satisfactory evidence of a positive test for COVID-19 is provided, in accordance with HSE Guidelines. Staff must also complete the COVID-19 Self-Declaration Form. The HSE or medical confirmation of COVID-19 diagnosis and / or satisfactory evidence of a positive test for COVID-19 is required with the completed form.

I’ve been diagnosed with COVID-19. How will my time off work be recorded?

Any special leave with pay granted for a diagnosis of COVID-19 will not count as part of the staff members sick leave record. The application of special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record.

I've been advised to self-isolate. Will I be paid?

The HSE sets out the criteria for self-isolation. Staff cannot voluntarily choose to self-isolate. Where HSE or medical advice is that the staff member must self-isolate then special leave with pay may be granted. In the event that written HSE or medical confirmation to self-isolate is unavailable at the commencement of the self-isolation period, the staff member must complete the COVID-19 Self-Declaration Form to record the HSE or medical advice received and forward on the written confirmation once received. The completed form should be forwarded by the staff member to their line manager as soon as possible.

Will I be entitled to days in lieu of public holidays that occur while I am on special leave with pay due to self-isolation?

No. Staff are not entitled to days in lieu of public holidays that occur whilst they are in receipt of special leave with pay.

I've been advised to self-isolate. How will my time off work be recorded?

Any special leave with pay granted for the purpose of self-isolation will not count as part of the staff members sick leave record. The application of special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record.

I am on special leave with pay due to self-isolation and have since contracted COVID-19. Will I still be paid?

Where a staff member is already on special leave with pay due to self-isolation and subsequently contracts COVID-19, special leave with pay will continue for the duration of the illness, subject to HSE or medical confirmation of COVID-19 diagnosis, satisfactory evidence of a positive test for COVID-19 and / or medical certification being provided and the COVID-19 Self-Declaration Form being completed. If a staff member is still unwell after 28 days, they will move to ordinary sick leave arrangements, including a referral to occupational health.

The arrangement relating to the application of special leave with pay for COVID-19 is temporary and will be kept under regular review by the Government.

I’ve been diagnosed with COVID-19 and was granted special leave with pay. How long will special leave with pay continue?

From 1st January 2021, special leave with pay will continue for the duration of the illness, subject to HSE or medical confirmation of COVID-19 diagnosis, satisfactory evidence of a positive test for COVID-19 and / or medical certification being provided and the COVID-19 Self-Declaration Form being completed. If a staff member is still unwell after 28 days, they will move to ordinary sick leave arrangements, including a referral to occupational health. The arrangement relating to the application of special leave with pay for COVID-19 is temporary and will be kept under regular review by the Government.

Can special leave with pay be extended beyond 28 days?

From 1st January 2021, in certain circumstances, special leave with pay may be extended beyond 28 days for certified COVID-19 related illness in circumstances where:

1. The staff member had been in the work premises (any work premises outside the home) at any time during the 14 calendar days prior to commencing the self-isolation period of a positive case of COVID-19. The attendance must have been known to and/or approved by the manager in advance. Staff who attended the work premises without the knowledge or approval of their manager will not be considered to have attended for the purposes of the continuation of special leave with pay.

2. The staff member provides their manager with medical evidence of a positive COVID-19 test including the date of this test and ongoing medical certification is submitted throughout the absence

3. In accordance with the standard management referral process, the Occupational Health Specialist (OHS) confirms that they are medically unfit to resume work.

4. The OHS confirms that their absence relates primarily to ongoing COVID-19 illness, and that they are accessing appropriate medical care.

The arrangements relating to the application of special leave with pay for COVID-19 is temporary and will be kept under regular review by the Government.

I have been advised to restrict my movements as I am a close contact of a confirmed case of COVID-19. Will I be paid? (updated 05/08/2021)

Special leave with pay does not apply to staff who are required to restrict their movements as they are not ill. The HSE sets out the criteria for restricted movements for close contacts.

There have been a number of changes to the close contact information based on factors such as:

•             If an individual is vaccinated or has had COVID-19 (no restriction of movement required in certain circumstances) see specific FAQ on this. 

Where HSE or medical advice is that the staff member is a close contact and must restrict their movements, they remain available for remote working. Working from home for the period will be facilitated where feasible. Where it is not feasible, then the staff member may be assigned work outside of their usual core duties. Staff must cooperate with all such flexibilities while they are restricting their movements. 

In all such cases, staff remain available for work whilst at home, where they have been advised to restrict their movements as a precautionary measure. Staff cannot voluntarily choose to restrict their movements.

*NOTE: This FAQ does not apply to employees who are required to restrict their movements arising from a decision to undertake non-essential travel abroad. See specific FAQ on this above.

I have been advised to self-isolate as I am a close contact of a variant of concern. Will I be paid? (new 06/08/2021)

Special leave with pay does not apply to staff who are required to self-isolate as a close contact of a variant of concern as they are not ill. The HSE sets out the criteria for self-isolation.

There have been a number of changes to the close contact information based on factors such as:

•             If an individual is a close contact of a variant of concern (self-isolation, rather than restriction of movement, is required in certain circumstances).

Where HSE or medical advice is that the staff member is a close contact of a variant of concern and must self-isolate, they remain available for remote working. Working from home for the period will be facilitated where feasible. Where it is not feasible, then the staff member may be assigned work outside of their usual core duties.  Staff must cooperate with all such flexibilities while they are self-isolating. 

In all such cases, staff remain available for work whilst at home, where they have been advised to self-isolate as a precautionary measure. Staff cannot voluntarily choose to self-isolate.

I have been advised that I am a close contact, I have received my vaccine, do I need to restrict my movements? (New 06/08/2021)

The HSE advice on close contacts sets out the requirements for each close contact situation. If you have been advised that you are a close contact and you have received a COVID-19 vaccine you do not need to restrict your movements or be tested for COVID-19 if it is more than:

·         7 days after your 2nd Pfizer-BioNTech dose

·         14 days after your 2nd Moderna dose

·         14 days after the Janssen vaccine

·         15 days after your 2nd AstraZeneca dose

 

But you may not get the same level of protection from the vaccine as other people if you:

·         are immunocompromised due to disease or treatment

·         have cancer

·         have chronic kidney disease

A member of the contact tracing team will advise you on what you need to do when they contact you.

What if I am a casual contact of a confirmed case of COVID-19?

The HSE sets out the criteria for casual contacts. You may have been in contact with someone with COVID-19, but you do not meet the definition to be a close contact. This is a casual contact. If you are a casual contact, the HSE advise that you do not need to restrict your movements and you do not need to be tested.

I am on special leave with pay. How often should I update my manager?

The general principles applying to the management of sick leave, for example the requirement to contact managers and for ongoing contact with staff who are on special leave with pay for this purpose, will apply.

I am on annual leave. I’ve been diagnosed with COVID-19 / medically advised to self-isolate. How will my time off work be recorded?

Special leave with pay may be granted where a staff member on annual leave provides appropriate HSE or medical confirmation of COVID-19 diagnosis or recommendation to self-isolate in accordance with the HSE Guidelines. Staff must complete the COVID-19 Self-Declaration Form. The HSE or medical confirmation of COVID-19 diagnosis is required with the completed form.

Special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record. The missed annual leave can be discharged at a later date as agreed with and approved by their Manager.

What if I don’t provide the appropriate COVID-19 /ordinary medical confirmation to my line manager?

In the event of non-compliance with the University’s Sick Leave Policy and/or the provisions of special leave with pay (including the requirement to provide bona fide confirmation of self-isolation/diagnosis of COVID-19) existing procedures, including with-holding of pay and/or disciplinary measures, may be invoked.

What if I don’t return to work after being granted special leave with pay?

When granted special leave with pay, staff will be expected to comply at once with any directions which may be given by the University and to take all practicable steps to resume duty as soon as possible. Non-compliance with this may result in the with-holding of pay.

Can I claim illness benefit whilst on Special Leave with Pay?

Staff on special leave with pay are not permitted to claim any form of Illness Benefit payment from the Department of Employment Affairs and Social Protection.

I have a family member that has been told to self-isolate. What leave arrangements can I avail of?

If a staff member in this situation has been advised by the HSE that there is no need for them to self-isolate, they can explore alternative working patterns and working from home with their line manager, where feasible. If the staff member wishes to stay at home for the purpose of caring for family members, they may be able to avail of other forms of leave under University policies such as Annual Leave, Parental Leave, Special Unpaid Leave of Absence or Force Majeure (as defined under the Parental Leave Act 1998). The granting of any leave is subject to the approval of the Head of School /Administrative and Support Area.

Parental leave requests should be made using the parental leave application form. In these extenuating circumstances and on an exceptional basis, the normal notice periods for such applications will be waived and accepted retrospectively.

Special Unpaid Leave of Absence requests should be made using the unpaid leave application form.

Force Majeure applications should be made using the application form available HERE

I need to be at home due to School/Creche closure. What happens?

Special leave with pay is not available for COVID-19 caring arrangements. Where such staff members can work from home, this should be facilitated to the maximum extent feasible. Steps should be taken to increase the scope for remote working and all opportunities and flexibilities need to be explored. There are other flexible working options that line managers can offer to staff in addition to home working arrangements. These arrangements can support staff to manage caring responsibilities at home (including facilitating shared caring arrangements with partner) and can support segregation of the workforce and social distancing measures. For example, alternative working patterns, flexible or staggered shifts and weekend working may be explored, where feasible.

Ordinary Illness

What happens if I have an illness other than COVID-19?

Under the terms and conditions of the University’s Sick Leave Policy, ordinary illness should be recorded locally by the line manager as sick leave.

What if I am on ordinary illness sick leave and subsequently contract COVID-19?

If a staff member is on sick leave due to ordinary illness and is subsequently diagnosed with COVID-19, the special leave with pay may be granted retrospectively in lieu of sick leave. The staff member would be required to complete the Self-Declaration Form and return it to their line Manager with the appropriate medical confirmation as soon as possible.

Managers

As a Manager, what should I do when a staff member contacts me about potential COVID 19 infection?

You need to establish specifically:

  • Whether the staff member has consulted a doctor or the HSE (if not, they should be advised to do so immediately).
  • Whether the staff member has been diagnosed as an actual or probable case. If the staff member is medically diagnosed with COVID 19, special leave with pay may be granted.
  • Call the College Health Centre (Tel 01 896 1556) to report diagnosis
  • Ensure the staff completes the Self-Declaration Form and returns it to you with the appropriate medical confirmation as soon as possible.
  • Record this locally as CV19 Special Leave with Pay on the staff members attendance record.

If a staff member becomes unwell at work, Manager’s should refer to and follow the guidelines set out in their local Resumption Plan for dealing with a suspected case of COVID-19 infection in the workplace.

As a Manager, what should I do if a staff member who is pregnant raises concerns to me about working onsite?

The HSE advice on COVID-19 and pregnancy is set out HERE. If a staff member who is pregnant raises concerns to you about working onsite, you should contact the Employee Relations Section in Human Resources by email to employee.relations@tcd.ie to arrange a COVID-19 at-risk assessment to determine if the staff member is in a high/very high-risk category and what, if any accommodations are necessary.

As a Manager, what leave records do I have to keep?

The Organisation of Working Time Act 1997 requires employers to hold records of all forms of leave. It is important that records of all leave (CV19 special leave with pay, annual leave, unpaid leave etc.) are kept locally in each area. These should be readily available for University and DES statistical data, if requested.

Health and Advice

General safety

What health and safety precautions can I expect at Trinity?

Trinity has put a range of measures in place to protect students, staff and visitors during Covid 19. These include:

  • Clear signage at all entrances to buildings and within buildings of the COVID 19 precautions that apply to everyone; hand hygiene, coughing and sneezing etiquette, social distancing and the wearing of face masks in designated areas.
  • A one-way entry and exit route for buildings - where possible
  • The provision of hand sanitisers and dispensers throughout the campus
  • A keep right and keep moving policy on all stairways
  • A one-person policy for all lifts on campus
  • Clearly designated seating that maintains social distancing
  • For teaching and learning purposes, a physical distance of at least 1m shoulder to shoulder should be maintained between students, with mandatory wearing of cloth face coverings, visors or face shields. For staff, a distance of 2m should be maintained between the staff member and students. Where there is a risk that the 2m distance could be compromised or where teaching activity requires the staff member to be less than 2m from the student, staff should wear a face covering, or other appropriate protection to be provided by the College.
  • Gloves should not be worn unless required and must never be used as a substitute for hand hygiene.
  • After each group leaves a workspace, high-contact surfaces should be cleaned with water and detergent and not with disinfectant.
  • To the greatest extent possible, Trinity will keep records of attendance at all events for 4 weeks in case required for contact tracing purposes.
  • If people spend more than 2 hours or more in a shared space together, they may be regarded as COVID-19 contacts in the event that someone present is subsequently identified as a case.
  • Computer keyboards will need to be covered with waterproof covers to facilitate cleaning after use.

Self-Isolation at work

Why is self-isolation necessary?

If you are at work and have symptoms of coronavirus, even mild symptoms, you have the potential to spread the virus to others. By self-isolation, you limit the number of people you come in contact with and prevent the spread of the virus.

Steps to take while self-isolating at work

If you think that you have coronavirus symptoms and are well enough to drive your own vehicle home, please return to your home, contact your GP and self-isolate at home.

If you become unwell at work and are not able to drive your own vehicle home, the college has provided designated community isolation rooms throughout the campus, in order for your to self-isolate while you arrange transportation to go home and contact your GP.

Please click here FAQs - Estates & Facilities - Trinity College Dublin (tcd.ie) to see the locations of Trinity’s isolations rooms.

If you feel unwell with coronavirus symptoms and need to self-isolate at work

1. Inform your Facilitator/Lead Worker Rep. that you have symptoms and need to self-isolate.

2. Ensure that you are wearing a face covering. If you don’t have a face covering, inform the Facilitator/Lead Worker Rep. who will provide you with one.

3. The Facilitator/Lead Worker Rep. will accompany you to the designate isolation room, while staying at least 2m apart.

4. Stay at least 2m (6ft) away from others that you meet while exiting and accessing buildings.

5. Cover your nose and mouth when coughing or sneezing using a tissue and dispose of the tissue in the waste bin. If you don’t have a tissue, cough or sneeze into your elbow (not your hand).

6. Telephone your GP to advise them you have symptoms of the virus.

7. If you have your own vehicle and feel well enough to drive, you should go home and self-isolate at home or alternatively arrange for a family member to collect you. If this is not possible, your Line Manager/Supervisor will arrange for a taxi to collect you.

8. Do not use public transport.

Please note: If you don’t share an office space, you can self-isolate in your office and follow the steps above.

Please click here FAQs - Estates & Facilities - Trinity College Dublin (tcd.ie) to see the locations of Trinity’s isolations rooms.

Face coverings

Are face coverings currently mandatory in Trinity?

At present the wearing of face coverings is mandatory for all teaching and learning events for all students and staff, in all the Libraries, and public areas of the campus such as the Buttery and the Book of Kells. Face coverings must also be worn in shared office spaces when moving around. A face covering is defined as ‘a covering of any type which when worn by a person covers the person’s nose and mouth.’

Will I be allowed to not wear a face covering due to health reasons?

The Implementation Guidelines for Public Health Measures in Higher Education advises that appropriate arrangements are in place whereby staff or students who are vulnerable can declare this and that specific appropriate measures can be put in place. This includes the reasonable exception to the wearing of a face covering on health grounds.

I am teaching someone who is hard of hearing and relies on lip reading to communicate. I am concerned that the combination of social distancing and the wearing of face coverings will make communication extremely difficult when teaching in Trinity. What alternatives are there?

Teaching staff have been asked to wear visors instead of face coverings whenever 2m social distancing is not possible. Visors are available through Schools, departments and units in Trinity. Additional purchases available via preferred suppliers: https://www.tcd.ie/financial-services/procurement/suppliers/index.php This should assist all students in a teaching situation. It should also be noted that Statutory Instrument 296 of 2020 states the following reasonable excuses can apply (to not wearing a face mask):

  1. the person cannot put on, wear or remove a face covering -
    • because of any physical or mental illness, impairment or disability, or
    • without severe distress,
  1. the person needs to communicate with a person who has difficulties communicating (in relation to speech, language or otherwise),
  2. the person removes the face covering to provide emergency assistance or to provide care or assistance to a vulnerable person,
  3. the person removes the face covering to avoid harm or injury, or the risk of harm or injury,
  4. the person removes the face covering in order to, and only for the time required to, take medication,
  5. the person removes the face covering at the request of a responsible person, or of a worker, in order to enable him or her to ascertain the person’s age by reference to photographic identification for the purposes of the sale of goods or services in respect of which there is a minimum age requirement or where the responsible person, or worker, has lawful authority to verify the person’s identity, or
  6. the person removes the face covering at the request of a responsible person, or of a worker, in order to assist the responsible person or worker to provide him or her with healthcare or healthcare advice.

Other precautions/testing

What is the UniCoV project – safeguarding our campuses about?

Students and staff are invited to participate in the UniCoV project which is up and running. This pilot surveillance study is assisting in the detection of increased levels of COVID-19 across higher education institutes with the aim of facilitating the safe and sustainable re-opening of campuses. Please see more information here

What personal precautions should I be taking?

The best way to protect yourself is to practice social distancing (keep a space of 2 metres (6.5 feet) between you and other people), wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer. Other sensible measures include turning your head away from people when you sneeze, using a tissue or your sleeve and disposing of tissues quickly. Wearing a mask in public places where social distancing is difficult is also recommended.

We realize that it is highly probable that the virus will spread despite all public health measures, and we will offer as much support as possible to any member of the college community that may contract the virus.

Should you have any particular concerns, please contact the HSE hotline on 1850 241850 for further advice.

Where can I access more health advice in relation to COVID-19?

Please follow advice published on the HSE website. Call HSE Helpline on 1850241850 in relation to risk of contracting the Coronavirus. Callers should press 1 when they are advised for coronavirus guidance. In the case of medical emergency, call 112 or 999.

What do I do if I have cold and flu like symptoms?

Stay calm. If you have a temperature take paracetamol. Rest in bed and take plenty of fluids.

Self isolate. Please see Self-Isolation and Self-Quarantine for advice on how to do this.

Ring the college Health Service - Tel 01 896 1556, or your own GP and they will talk to you and assess whether you meet the criteria for a swab test for COVID-19.

What do I do if I think I have been in contact with COVID-19/Coronavirus?

Self isolate. Please see Self-Isolation and Self-Quarantine for instructions. Ring the College Health Service 01 896 1556 or your own GP. They will organise a test if it seems appropriate. Please reserve 999/112 calls for medical emergencies.

Can I get tested for COVID-19 on campus?

Yes, the College Health Service, in collaboration with the HSE has set up a Covid 19 Testing Centre at House 51, adjacent to the College Health Service, for those students and staff who have Covid 19 symptoms or who are identified by Public Health as being close contacts of a positive case.

I have a medical condition and am concerned about attending Trinity, can I request that all of my course content be provided online?

While students are expected to attend their face-to-face teaching and learning activities some students with underlying medical conditions may request more or all of their course content to be provided online. Students in this position should contact their tutor and the Head of their Department or School. Each request will be dealt with on a case-by-case basis by the relevant School.

Public FAQs

Can the public access the campus at all?

No. At present access is limited to students and staff.

Can the public visit the Book of Kells?

The Book of Kells and Old Library Exhibition reopened to visitors on May 10th.

Additional information can be found here

What is Trinity doing to help the fight against COVID-19?

Many staff are involved in research and on the frontlines. See more here: https://www.tcd.ie/research/researchmatters/covid-19.php

Department of Health - Coronavirus disease (COVID-19)

Here are a few simple steps that can slow the virus down #ItsInOurHands #COVID19 #coronavirus