Significant update for Trinity students and staff
Teaching for Semester 1 will start for all undergraduate and postgraduate students on Monday 28 September 2020
Update in relation to the COVID-19 situation and Trinity College Dublin.
Teaching for Semester 1 will start for all undergraduate and postgraduate students on Monday 28 September 2020
However, the University remains open and fully operational. We are staying in touch with staff and students online, as we take measures to protect our community.
Staff members approved by their Head/Manager to return to work on campus need to complete a general induction programme and should refer to an access check list. Please see here for more information. To view the phased reopening plans (local access) please see here.
If you have a specific query in relation to COVID-19, email our helpdesk at firstname.lastname@example.org
[Monday-Friday 9am-5pm, Saturday-Sunday 10am-5pm and bank holidays 10am-5pm].
Read an overview on the many ways Trinity researchers and other staff are responding to Covid-19.
Is Trinity operating as normal?
While the campus is closed, online teaching has continued, virtual graduation ceremonies have taken place and assessments have been moved online.
When will the campus reopen?
The following limited activities will take place on campus with effect from Monday 18 May:
- Estates and Facilities staff who are currently doing such a good job of securing and maintaining the campus should continue to come to work as normal as we prepare the campus for the phased return of staff and students.
- Staff involved in priority research, including Covid-19 research, as approved by the Dean of Research.
- Staff in the College Health Service although the centre will only be able to treat a limited number of people in face-to-face consultations and appointments must be made by phone in advance.
- Staff in the Covid-19 Contact Tracing Centre in the Trinity Business School building
- Residents on the campus.
- Outside contractors working on building sites on campus will also resume work on Monday 18th May where social distancing is possible and in line with the Government’s plan.
- The Library van is available at Lincoln Place entrance Mondays, Wednesdays and Fridays 12pm-2pm to accept book returns.
Apart from those activities, most of the campus will continue to be closed. The libraries continue to be closed although online activities continue. Sports are still not allowed and catering remains closed. Entrance to the college continues to be limited to the Lincoln Gate and Front Gate, and only for those to whom permission has been given.
When can Trinity researchers return to work on campus?
Trinity has developed these guidelines for coming back on campus for research activities. There are a number of key points that need to be made:
- It will not be possible to come back on campus for research purposes without there being a plan in place.
- That plan needs to be put in place at the School/TRI/Unit level rather than at the level of the individual PI or researcher.
- Full details of what is involved in developing a plan and the sign-off process can be found here.
- The work involved in planning is detailed and will take some time. The Covid-19 situation is complex and the safety and wellbeing of our community is paramount.
- We will be holding some workshops to share best practice and details of these will be posted here.
- As soon as the plan for a TRI/School/Unit is signed off, the prioritised access can commence.
The reality of our current situation is that when the protocols set out by Government are followed, and proper social distancing is maintained, the numbers that can be accommodated on campus are low, even when rotas are taken into account. For example, we may only be able to support 20% capacity or less in many areas. The prioritisation that will be done at School/TRI/Unit level will need to take this - and also the wider constraints on supports and services - into account.
More information can be found here.
Can the public access the campus at all?
Only students who are residents can access the campus alongside essential staff and contractors.
If you are a staff member you will need to install the SafeZone App on your mobile phone. The App will automatically check you in when you arrive at any College premises and will then automatically check you out when you depart. Please contact email@example.com with any queries.
Access to Trinity for pedestrians is by Front Gate (at all times) and Lincoln Place Gate for vehicles and pedestrians from 5am to midnight.
Can the public visit the Book of Kells?
No, the Book of Kells exhibition is not accessible for the time being.
What is Trinity doing to help the fight against COVID-19?
Many staff are involved in research and on the frontlines. See more here: https://www.tcd.ie/research/researchmatters/covid-19.php
Can I access material from the libraries?
As part of Trinity’s overall resumption of activities, the Library will resume and expand services on a phased and gradual basis. This will start on a modest scale with one floor of Kinsella Hall in the Ussher Library on June 29th, followed by the Berkeley, Lecky, Ussher, Hamilton and John Stearne libraries on July 20th. Access to all Library reading rooms will resume on August 10th. In the meantime, several new services will be introduced including ‘Click and Collect’, 'Scan on Demand’ and a postal delivery service to support researchers working remotely from June 29th. Click here for further details .The safety of our staff and readers will at all times remain our priority, with strict safety protocols and social distancing measures in place across all spaces and services.
Off-campus access to licensed electronic resources (books, databases and journals) is available to registered students and staff. For information on Library services during the closure period, see Library guide to working from home https://libguides.tcd.ie/working-from-home/home.
Please see here for further information on library resumption of activities
Is the Trinity Sports Centre open?
Trinity Sport’s facilities and activities at Trinity Sport Centre, Trinity Sports Grounds (Santry), Iveagh Grounds, T-Tech Boxing, Trinity Boathouse and Trinity Hall sports facilities are closed for the time being. Trinity Sport clubs’ fixtures, activities and the hosting of club training have been cancelled. Trinity Sport clubs to take advice from their relevant national sporting governing bodies (NGB) and intervarsity hosts with regards sporting fixtures.
For more info please see here.
When will teaching start?
For Semester 1, classes start on Monday 28 September and finish on Friday 18 December with Study Week running from 9-13 November. A very small number of professional courses will have different start dates and students on these courses will be advised separately. Semester 2 will start on Monday 1 February and finish Friday 23 April. Study Week will be from 15-19 March.
How will classes take place?
Semester 1 will follow a hybrid model which combines online and face to face elements such as offering online lectures for larger class groupings and face-to-face seminars, tutorials and laboratory classes for smaller groups. As much face-to-face teaching and learning as possible will be provided under prevailing health and safety requirements. A decision on the second semester will be taken closer to the time.
Where can I find out more on the blended teaching format?
A Resumption of Teaching Working Group is currently working out different scenarios of how to deliver this hybrid teaching format depending on what social distancing protocols will be in force at the time. This will include scenarios for fully online delivery in the case of a second wave of COVID-19 resulting in another lockdown.
When are exams?
Semester 1 assessment will now take place during the week starting 11 January 2021 instead of before Christmas. There is a possibility that these assessments may run for a second week in parallel to the Scholarship examinations. Assessment for Semester 2 will take place in the week commencing 10 May.
What will be the format for exams?
Semester 1 assessments will predominately be online apart from a very small number of exceptions determined by the Senior Lecturer/Dean of Undergraduate Studies or Dean of Graduate Studies.
When is Orientation Week?
Orientation Week for new entrants, both undergraduate and postgraduate, will take place in the week of 21st September. This will include some online introductory sessions on the use of the digital/online teaching and learning environment on platforms such as Blackboard, Panopto and Articulate and it is hoped to also have elements of face-to-face activity dependent on government social distancing protocols at the time.
What should I do if I’m considering a re-sit? Note this applies ONLY to students in third and fourth year of four-year Bachelor’s programmes and fourth and fifth year for integrated Master’s programmes
You should make an application through your Tutor to first discuss this with your Head of Discipline. This application should be made within one week of the publication of your results. Your Head of Discipline will go through your marks with you to help you determine whether improved performance on any specific modules would be likely to make a material difference to your grade. If you then decide to apply for a re-sit, this should be communicated to your Head of Discipline, within a further week. They will forward the application for approval to the Senior Lecturer/Dean of Undergraduate Studies.
Why is there a time-limit on applying for a re-sit?
The restriction of requests for re-sits to this time period is to enable all other marks, progression decisions, and degree grades to be finalised so that students not requesting re-sits can be progressed to the next year or go on to graduation.
When will I be notified if my application was successful?
You will be notified of the outcome of the application as quickly as possible.
When is the reassessment period?
Reassessment dates are Monday, 17th August – Friday, 4th September (inclusive of Saturday, 22nd and Saturday 29th August). Please ensure you are available for the full date range as examinations may be scheduled on any of the dates
What is the format of the reassessment?
The reassessment will follow the same modality as the initial assessment (unless the nature of the work precludes this in which case an alternative assessment modality can be used) and the better mark of the two will be retained and used in determining your final degree grade.
I am a current Trinity student. Where can I get support during this time?
You can find support from your Tutor or Senior Tutor’s office at firstname.lastname@example.org. Student Counselling is available at email@example.com while the Chaplains are available at firstname.lastname@example.org
Find Information regarding student supports and services.
The Library’s Teaching and Research Support team is available online. They’ve listed a number of supports.
Are Trinity Student Counselling and Student Learning Development Services still available while the College is closed?
Yes, these services remain available to students for:
- Telephone counselling/learning support appointments
- Telephone consultations for students in distress
- Online support via our SilverCloud programmes.
- Students who are currently using SCS and SLD will receive telephone calls from their counsellors at the time of their scheduled appointments. More information on counselling services.
Is the Disability Service still available while the campus is closed?
The Disability Service Team is working remotely to support students during the COVID-19 closure. The Team will continue to offer student appointments via Microsoft Teams/Skype, phone or email. Bookings can be made with Disability Officers and Occupational Therapists as normal. Staff contact details and booking links are available here: https://www.tcd.ie/disability/people/ In addition we have added Inclusive Online Teaching and Learning Resources These pages are designed to help you locate resources and guidance to support you during the period where teaching, learning and assessment will be conducted remotely.
Is the College Health Service still available while the College is closed?
The College Health Service is unable to provide face to face consultations as Trinity is closed but urgent care advice will be provided by phone by the GP on duty at College Health, during the following times:
Monday to Friday excluding Bank Holidays between the following hours: 9.30-12.00pm and 2-4pm Call: (01 896 1591 or 01 896 1556)
Please note that appointments or consultations cannot be facilitated by sending an email to College Health, you must call the service directly during the above hours.
Patients with pre-booked appointments:
Patients with pre-booked appointments will be contacted by telephone by the doctor with whom they have already made an appointment, on, or before the date of the booked appointment. This doctor will make every effort to provide or advise on appropriate ongoing care to include consideration of prescription needs. Please note that the phone call may not come from the usual TCD number and may be from a withheld number. If you will have enough medication until this appointment date, there will be no need to call in advance as this phone call will deal with prescriptions if needed.
It is important that your phone line is kept open for this call on the day of your booked appointment. We advise that you are available on your phone from 9am as the call may not come at the specifically booked appointment time.
We are unable to a provide phlebotomy services. This means that booked blood tests cannot take place.
In an Emergency
In the event of a medical emergency or if you require urgent care, please contact a GP in the community or your local emergency department.
What about help with IT?
Advice on remote learning.
IT services have also provided a new way to chat with them for assistance via webchat. See all the ways to contact them.
I have an immigration-related query, where do I find out more information?
If you are a current student, please click here
Will my Erasmus exchange go ahead next year?
The decision has been made, to continue to offer, where possible, Erasmus exchanges to students in Semester 1 of the next academic year. Decisions about Semester 2 will be made in September.
All Erasmus exchanges will be voluntary for the forthcoming year. This means that Erasmus exchanges in which the Junior Sophister year abroad is part of an integrated programme will not be mandatory (including those on programmes involving Russian and/or Middle Eastern Languages) in Semester 1 and that all requirements of the programme will be available in Trinity. Students who wish to undertake an Erasmus exchange may do so as long as the host university is accepting inbound students, ideally providing in-person teaching, and it is safe to do so. We would however discourage students from proceeding on an exchange in a University that is planning wholly online learning.
Students who decide to go on an Erasmus exchange need to make an informed decision and be aware of the following:
- Students who opt to proceed with their planned exchange but experience difficulties there should note that they will be able to reintegrate into their programme in Trinity as long as they return before the end of week four of our Semester 1. Beyond that cut-off point, students who withdraw from their exchange will lose the semester. This will result in them having to do the year in full the following year.
- Requests to go off-books in the hope of deferring an exchange for a year will be managed by the Senior Lecturer’s Office, but priority in allocating exchange places next year will be given to students who are a part of that year’s regular cohort of students who are currently in the year below.
We ask students to check this website on a regular basis as key updates will be posted here, as well as to continue to monitor their Trinity emails daily as detailed information will be sent directly to the relevant students. We also ask students to continue to monitor communications from partner universities and the DFA website for updates on travel restrictions.
I am nominated to join an exchange programme overseas in the academic year 2020/21. How will COVID-19 affect the exchange programme?
As the situation unfolds and develops, different universities will have different responses. Some partners may opt to cancel their exchange programme entirely, some partners may cancel Semester 1 exchanges, others may offer online learning either partially or for the full semester/year. The situation is fluid and continues to develop. The Global Relations Office is in touch with all of Trinity’s partners worldwide, working closely with them to establish an approach that prioritises the safety and wellbeing of all students and staff.
Trinity’s Global Relations Office or the partner university itself will notify the relevant student cohort as soon as there are any updates on their policies and procedures regarding exchange programmes.
We ask students to check this website on a regular basis as key updates will be posted here, as well as to continue to monitor their Trinity emails daily as detailed information will be sent directly to the relevant students. We also ask students to continue to monitor the DFA website for updates on travel restrictions (https://www.dfa.ie/travel/travel-advice/). At this time, we advise students against making any financial commitment towards their semester overseas, including where possible, accommodation and flights.
I am an international student. Is the Global Room still operating?
Yes, the Global Room will continue to provide specialist information and support to international students on a wide range of issues, including immigration. Email email@example.com.
How do I return books to the Library if it is closed?
All books on loan have been automatically renewed to 11th September 2020. All fees are waived during this period.
For all students
Starting from Wednesday, May 13th, the Library van will be parked at the Lincoln Place entrance from 12pm -2pm to accept book returns on Mondays, Wednesdays and Fridays.
For final year students only who cannot physically make it on campus
We have organised a free scheme with An Post to enable you to post your books back to the Library from anywhere in Ireland via your local post office. This service is free of charge. You can place a request here .
For any further queries on book renewals and book returns, please email: firstname.lastname@example.org.
I am a prospective student for 2020/21. Where can I get advice?
Are applications still open for 2020/21?
Yes, we welcome applications and continue to assess applications and issue offers for entry in 2020.
Where can I find out information on study visas for Ireland?
If you have to apply for a visa as you have been offered a place on a course in Trinity, or if you have applied for one and have been granted a study visa for Ireland, but due to travel restrictions are unable to travel and your entry visa will expire soon, please click here to find out what to do.
Will deadlines for application/acceptance/documents/registration be affected?
The deadline for undergraduate Non-EU applicants for most programmes is 30 June. Deadlines for many postgraduate taught programmes have been re-opened or extended to 31 July. Most acceptance deadlines have been extended to 1 June. If you wish to have your deadline extended please contact the Academic Registry at email@example.com
The deadline for Study Abroad Non-EU Inbound applications is 15 April 2020. Will this be extended?
Yes, the deadline for Non-EU students who wish to study at Trinity or the first semester (Michaelmas Term) or for the full academic year 2020/21 has been extended to 15 June 2020.
Where do I find the College’s return to campus general induction programme?
The Trinity COVID19 General Induction module is accessible via Blackboard and must be completed as part of an employee’s preparation for resumption of work on campus. Once approved by your Head/Manager to return to work on Campus, please click on Trinity COVID19 General Induction and follow these steps:
1. In the Module Search box, type in Returning to Work Safely and click on Go
2. You will see a module called COVID-INDUCTION, click on it
3. Click on the Enrol button on the left side of the page. (if you can't see the Enrol button, you may need to click on the blue bar to the left of the screen to make it visible.)
4. Click on the Submit button on the bottom right of your page
5. Your page will then say you have been enrolled. Click on the OK button on the bottom right of the page to access the module
6. Then remember to complete your details at step 3 to confirm you have completed the module
What are the Daily 5 point self-checks I must ask myself each day?
Once approved by your Head/Manager to return to work on Campus, you should ask yourself these 5 questions each day prior to travelling to work, do you have:
1. A recent cough?
2. Shortness of breath?
3. A new respiratory illness?
5. Have been advised to self-isolate in the last 14 days since you last attended the workplace? If you answer yes to any of the above, please contact your GP immediately, follow their advice and inform your manager accordingly
Where can I find the College’s COVID-19 Working From Home Procedures ?
These updated procedures can be viewed here: Working From Home During COVID19 Procedures
Where can I find an access check list for Schools, research institutes and professional services?
Please see the access checklist here.
I am required to work on campus however I do not want to travel on public transport?
If you are required to work on campus and do not wish to travel to work by public transport, you need to consider sourcing alternative means to get to work.
If I choose to travel abroad and have to self-isolate on my return, will special leave with pay apply?
The Department of Foreign Affairs and Trade (DFA) advises against all non-essential travel overseas until further notice. This includes Great Britain but does not apply to Northern Ireland. It also includes all travel by cruise ship. The Irish Health Authorities require anyone coming into Ireland, apart from Northern Ireland, to self-isolate for 14 days, upon arrival, and to complete a Public Health Passenger Locator Form to this effect.
If you choose not to adhere to the DFA advice and travel overseas, you must self-isolate on your return. Special leave with pay will not apply during the self-isolation period. In such situations, annual leave or unpaid leave may be requested. Leave is subject to the approval of your Manager in the context of the operational needs of the area and the role. Alternatively if possible, your Manager may consider facilitating you working from home during this period. You should discuss this with your Manager prior to travelling.
Will my annual/parental/parents leave arrangements be affected?
Approved annual/parental leave should be discharged as scheduled unless it is completely unavoidable to provide essential cover. If requests from staff to cancel approved annual leave are received, the Manager should give full consideration on a case by case basis to the consequence of granting the cancellation and how it may impact the function/area as a whole. Where such cancellation requests are approved, the staff member should understand that it may not be possible to grant the cancelled/postponed leave at the staff members preferred time in the future for operational reasons as a consequence of the current closure.
What supports are available for staff?
Inspire Workplaces Counselling Services provide the University’s Employee Assistance Programme (EAP) service. University staff and their immediate families (those living at home with them who are 18 years of age and older) can avail of emotional support such as telephone counselling by calling 1800 817 433. There is also an online portal with access fact sheets which can be found under the personal life / sickness section at www.inspirewellbeing.org/workplaces (username: TCD, password: tcd@eap)
There is useful information on the Human Resources website https://www.tcd.ie/hr/working-from-home/ about working from home and staying healthy at home.
The HSE also provides advice on looking after you mental health, the details can be found at this link https://www2.hse.ie/looking-after-your-mental-health/
Where do I find the procedure for Leave and Working Arrangements during COVID-19 outbreak?
Are there restrictions on work related travel?
The Department of Foreign Affairs and Trade (DFAT) is now advising against non-essential travel. On this basis, Trinity has banned all work-related travel to affected areas as defined by the DFAT.
What is temporary assignment?
Staff who are not medically advised to self-isolate must be available to carry out work to deliver services for the University. Where this is not possible in their substantive role, temporary assignment within their grade across the University may apply.
As a Manager, what leave records do I have to keep?
The Organisation of Working Time Act 1997 requires employers to hold records of all forms of leave. It is important that records of all leave (CV19 special leave with pay, annual leave, unpaid leave) are kept locally in each area. These should be readily available for University and DES statistical data, if requested.
I've been advised to restrict my movements. Do I still have to work?
The HSE sets out the criteria for restricted movements at https://www2.hse.ie/conditions/coronavirus/self-isolation-and-limited-social-interaction.html Staff cannot voluntarily choose to restrict their movements. Staff who have been advised to restrict their movements are available for work. The staff member should be assigned work and the line manager must therefore facilitate alternative working arrangements e.g. working from home. Where alternative working arrangements in the staff member’s current role is not feasible, then they may be temporarily assigned to work within the University.
How do I ensure secure remote and mobile working?
Staff must ensure that University-controlled data is processed securely and measures should be taken to ensure that no unauthorised person can access such information. To ensure that Trinity-controlled data is processed securely, the Trinity Data Protection and Information Security Offices have drafted guidance for secure remote and mobile working. This guidance is available at https://www.tcd.ie/itservices/working-remotely/.
Can I claim illness benefit whilst on Special Leave with Pay?
Staff on special leave with pay are not permitted to claim the COVID-19 Illness Benefit payment from the Department of Employment Affairs and Social Protection.
I am on special leave with pay due to self-isolation and have since contracted COVID-19. Will I still be paid?
Where a staff member is already on special leave with pay due to self-isolation and subsequently contracts COVID-19, the special leave with pay will continue for the duration of the illness, subject to medical certification being provided and the COVID-19 Self-Declaration Form being completed: https://www.tcd.ie/hr/assets/doc/leave-form-self-declaration-covid19.docx
I’ve been diagnosed with COVID-19. Will I be paid?
Special leave with pay may be granted where appropriate HSE or medical confirmation of COVID-19 diagnosis is provided, in accordance with the HSE Guidelines. Staff must complete the COVID-19 Self-Declaration Form at https://www.tcd.ie/hr/assets/doc/leave-form-self-declaration-covid19.docx. The HSE or medical confirmation of COVID-19 diagnosis is required with the completed form.
I’ve been diagnosed with COVID-19, how will my time off work be recorded?
Any special leave with pay granted for a diagnosis of COVID-19 will not count as part of the staff members sick leave record. The application of special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record.
I've been advised to self-isolate. Will I be paid?
The HSE sets out the criteria for self-isolation at https://www2.hse.ie/conditions/coronavirus/self-isolation-and-limited-social-interaction.html. Staff cannot voluntarily choose to self-isolate. Where HSE or medical advice is that the staff member must self-isolate then special leave with pay may be granted. In the event that written HSE or medical confirmation to self-isolate is unavailable, the staff member must complete the Self-Declaration Form at this link https://www.tcd.ie/hr/assets/doc/leave-form-self-declaration-covid19.docx to record the HSE or medical advice received. The completed form should be forwarded by the staff member to their line manager as soon as possible.
I've been advised to self-isolate. How will my time off work be recorded?
Any special leave with pay granted for the purpose of self-isolation will not count as part of the staff members sick leave record. The application of special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record.
I need to be at home due to School/Creche closure. What happens?
Special leave with pay is not available for COVID-19 caring arrangements. Where such staff members can work from home, this should be facilitated to the maximum extent feasible. Steps should be taken to increase the scope for remote working and all opportunities and flexibilities need to be explored. There are other flexible working options that line managers can offer to staff in addition to home working arrangements. These arrangements can support staff to manage caring responsibilities at home (including facilitating shared caring arrangements with partner) and can support segregation of the workforce and social distancing measures. For example, alternative working patterns, flexible or staggered shifts and weekend working may be explored, where feasible.
What should I do if I feel that I am at risk due to an underlying medical condition?
The HSE advice on At Risk groups is at: https://www2.hse.ie/conditions/coronavirus/at-risk-groups.html. Staff should self-declare where they consider they are at risk of serious illness from COVID-19. Where the staff member is not ill, the line manager should prioritise alternative working arrangements e.g. working from home. Where alternative working arrangements in the staff member’s current role is not feasible, they may be temporarily assigned to work within the University. Staff in this category who are ill and not available for work should provide a medical certificate covering their absence in line with the University’s Sick Leave policy.
What should staff do to keep updated during the University closure?
Staff should check their emails and this dedicated COVID-19 page on a daily basis for updates as this is an evolving situation.
I have a family member that has been told to self-isolate. What leave arrangements can I avail of?
If a staff member in this situation has been advised by the HSE that there is no need for them to self-isolate, they can explore alternative working patterns and working from home with their line manager, where feasible. If the staff member wishes to stay at home for the purpose of caring for family members, they may be able to avail of other forms of leave under University policies such as Annual Leave, Parental Leave, Special Unpaid Leave of Absence or Force Majeure (as defined under the Parental Leave Act 1998). The granting of any leave is subject to the approval of the Head of School /Administrative and Support Area.
I am essential staff but I don’t want to want to attend work as I'm afraid I will catch the virus. What should I do?
Essential staff who have not being advised to self-isolate by a GP/HSE should attend work as normal. If you have a fear of contracting the virus, then discuss this with your line manager in the first instance. The University must consider the risks and consider whether you are a vulnerable employee. Where there is no increased risk for you, the University can request you to attend work. If you continue to be absent from work in these circumstances, you may be subject to disciplinary action for unauthorised absence.
I have a medical condition. Am I at risk?
There are some groups of people who may be at risk of serious illness if they catch coronavirus. The HSE list of at-risk groups includes people who:
- are over 60, people over 70 are particularly vulnerable and should cocoon
- have a long-term medical condition (e.g. heart, lung, cerebrovascular, renal and liver disease or high blood pressure, diabetes, cancer)
- have a weak immune system (immunosuppressed)
- have a medical condition that can affect breathing
I have returned to Ireland from abroad. What should I do?
The Irish Health Authorities require anyone coming into Ireland, apart from Northern Ireland, to restrict their movements on arrival for 14 days. Please visit the Irish Health Service COVID-19 Advice Page for full information on these requirements. Contact your Line Manager personally by telephone immediately on your return to Ireland to discuss the possibility of a working from home arrangement.
What if I don’t provide the appropriate COVID-19 /ordinary medical confirmation to my line manager?
In the event of non-compliance with the University’s Sick Leave Policy and/or the provisions of special leave with pay (including the requirement to provide bona fide confirmation of self-isolation/diagnosis of COVID-19) existing procedures, including disciplinary measures, may be invoked”.
What if I don’t return to work after being granted special leave with pay?
When granted special leave with pay, staff will be expected to comply at once with any directions which may be given by the University and to take all practicable steps to resume duty as soon as possible. Non-compliance with this may result in the with-holding of pay.
As a Manager, what should I do when a staff member contacts me about potential COVID 19 infection?
You need to establish specifically:
- Whether the staff member has consulted a doctor or the HSE (if not, they should be advised to do so immediately).
- Whether the staff member has been diagnosed as an actual or probable case. If the staff member is medically diagnosed with COVID 19, special leave with pay may be granted.
- Establish if the staff member has called the designated phone numbers (087 626 7323 or 0861731874) to report diagnosis (if not, they should be advised to do so immediately).
- Ensure the staff completes the Self-Declaration Form and returns it to you with the appropriate medical confirmation as soon as possible.
- Record this locally as CV19 Special Leave with Pay on the staff members attendance record.
What happens if I have an illness other than COVID-19?
Under the terms and conditions of the University’s Sick Leave Policy, ordinary illness should be recorded locally by the line manager as sick leave.
What if I am on ordinary illness sick leave and subsequently contract COVID-19?
If a staff member is on sick leave due to ordinary illness and is subsequently diagnosed with COVID-19, the special leave with pay may be granted retrospectively in lieu of sick leave. The staff member would be required to complete the Self-Declaration Form and return it to their line Manager with the appropriate medical confirmation as soon as possible.
Can Shorter Working Year be rescheduled/cancelled during the COVID-19 crisis period?
The expectation is that any shorter working year arrangement that is scheduled will go ahead as planned. Where there is a business requirement, it may be possible for employers to cancel/postpone shorter working year with the agreement of the employee. In exceptional circumstances employers may agree to defer at the employee’s request, subject to business requirements.
How should flexi-time schemes operate during the period of COVID-19?
In order to keep delivering essential services to all the College Community we need flexibility and adaptability. The operation of traditional flexi-time/attendance management rules do not support the flexible arrangements and agility required during this extraordinary situation.
The normal operation of flexi-time or equivalent attendance management rules, including any flexi-time accruals and deficits, is to be temporarily suspended during the period of COVID-19 to facilitate the required new ways of working across the public service. Any balances accrued by employees before the suspension of flexible working hours arrangements can remain and be held over until the COVID working arrangements are no longer in place.
How can I claim tax relief for working from home due to COVID19 restrictions?
e-Working expenses can be claimed by completing an Income Tax return. An individual can complete this form on the Revenue website as follows:
- sign into revenue.myaccount
- click on ‘Review your tax’ link in PAYE Services;
- select the Income Tax return for the relevant tax year;
- select ‘Other PAYE Expenses’ in the ‘Tax Credits and Reliefs’ page and insert the amount of expense at the ‘Amount Claimed’ section.
As a claim may be selected for future examination, all documentation relating to a claim should be retained for a period of six years from the end of the tax year to which the claim relates. Please check the revenue website for details on how such relief is calculated.
Health and Advice
What precautionary measures should I be taking?
Please stay safe in these difficult times. The well-being of everybody in our college community is our number one priority. We take this opportunity to remind everyone that the best way to protect yourself is to practice social distancing (keep a space of 2 metres (6.5 feet) between you and other people), wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer. Other sensible measures include turning your head away from people when you sneeze, using a tissue or your sleeve and disposing of tissues quickly.
We realize that it is highly probable that the virus will spread despite all public health measures, and we will offer as much support as possible to any member of the college community that may contract the virus.
Should you have any particular concerns, please contact the HSE hotline on 1850 241850 for further advice.
Where can I access health advice in relation to COVID-19?
Please follow advice published on the HSE website.
Call HSE Helpline on 1850241850 in relation to risk of contracting the Coronavirus. Callers should press 1 when they are advised for coronavirus guidance.
In the case of medical emergency, call 112 or 999.
What do I do if I have cold and flu like symptoms?
Stay calm. If you have a temperature take Paracetamol. Rest in bed and take plenty of fluids.
Self isolate. Please see Self-Isolation and Self-Quarantine for advice on how to do this.
Ring the college Health Service - Tel 01 896 1556, or your own GP and they will talk to you and assess whether you meet the criteria for a swab test for COVID-19. If it is a weekend you can wait until Monday morning to do this.
If you feel you need to see a doctor because you are very unwell and cannot self-manage your condition please call DUBDOC 01 4545607. DO NOT call them if you just want to get tested as this needs to be organized through your own GP.
What do I do if I think I have been in contact with COVID-19/Coronavirus?
Self isolate. Please see Self-Isolation and Self-Quarantine for instructions. Ring the College Health Service 01 896 1556 or your own GP. They will organize a test if it seems appropriate. Do not ring at the weekend but wait until Monday morning. Please reserve 999/112 calls for medical emergencies.
When will I know the outcome of application for rooms in 2020-21?
We are waiting for clarification from the College authorities and the Health Service Executive (HSE) on physical distancing procedures to be implemented in student accommodation. We will be in touch with all applicants as soon as possible.
What alternatives do I have if my application for College accommodation in 2020-21 is unsuccessful?
The following websites contain useful information:https://www.tcd.ie/students/living-dublin/index.php
Student Union Accommodation Advisory Service: http://www.tcdsuaccommodation.org/
You may also contact firstname.lastname@example.org for assistance.
How is Trinity College going to manage campus accommodation during the COVID19 crisis?
Trinity College Dublin is following the guidelines issued by the Health Service Executive (HSE) at all times to ensure best possible levels of safety and security for all residents of the College. Updates will be posted here as they happen.
Will I get a refund of my accommodation advance licence fee if I decide (a) not to accept my course offer, (b) to defer my place, or (c) if I am not allocated a room in Trinity?
Yes in all 3 cases but for (a) and (b) you need to give at least 2 weeks’ notice of your decision. In all cases pleases let the Accommodation Office know as soon as possible so an offer can be made to another student.
What will happen if I accept my room offer but then my travel to Dublin is affected by a COVID-19 related travel restriction in my home country or in Ireland?
HSE guidelines will be followed at all times. For further information see Trinity’s designated webpages where updates will be posted: https://www.tcd.ie/about/coronavirus
If there is a second COVID-19 lockdown in Ireland during the 2020-21 academic year, will I receive refund of accommodation licence fee paid if I need to leave?
If you are instructed by College authorities to vacate your room and are in a position to safely do so, then any prepaid licence fee will be refunded.
What are move-in dates for Trinity accommodation? If Trinity’s start date is delayed, will the accommodation dates be amended to match?
These dates are currently unavailable, but they will be announced as soon as possible. Accommodation dates will be amended to match move-in dates. Updates will be posted online when they are available.
Given the COVID-19 protocols, what will the rules for student residents on social/physical distancing be? For example, how many students will be living together?
College is working with the Health Service Executive (HSE) and other relevant authorities to ascertain the safety protocols for residents in 2020-21. Further information will be given as soon as possible
Will students have to self-quarantine for 14 days on arrival in Ireland?
If you are arriving to Ireland from another country, please see Health Service Executive (HSE) guidelines here: https://www2.hse.ie/conditions/coronavirus/travel.html
What health supports will be available to students living in Trinity accommodation if they have to self-quarantine on arrival or if they become sick due to COVID-19?
For information about the Trinity College Health Service, see: https://www.tcd.ie/collegehealth/
How will students self-isolate if they are living in Trinity accommodation?
College is working with the Health Service Executive (HSE) and other relevant authorities to ascertain the safest protocols for residents in 2020-21. Further information will be given as soon as possible.
If I have a specific question regarding residential life in Trinity College Dublin, where may I find more information?
Further information on students residences in Trinity College is available here: www.tcd.ie/accommodation/. In the current context there may be reduced residential capacity across the College. Further guidelines will be issued when offers of accommodation are being made.
These FAQs refer to more general issues for students who have been living in Trinity accommodation:
Who can I talk to about accommodation at Trinity in 2020/21?
Can I remain living on campus over the summer? Are there special criteria?
You can remain living in college accommodation if you meet one of these criteria.
You are either:.
A student who faces homelessness;.
A student who has the virus or is currently self-isolating;.
If a member of your home residence has the virus, is immuno-compromised, or has other underlying health conditions;.
An international student who faces barriers to travel;.
An international student who has immigration, travel, and/or visa restrictions;.
A postgraduate student who must conduct lab or other research on campus that is required for their thesis.
We trust students to assess these criteria for themselves and we will accept your bone fides in this matter.
For extenuating circumstances, how do I register to let Trinity know that I will be staying in my accommodation?
In order to stay at Trinity Hall you will need to register with the Warden of Trinity Hall: email@example.com (only if you have not already done so). E-mails should have the subject title “Extenuating Circumstances”. You must not phone or attend to Reception in person.
In order to stay on the main campus you will need to register with the Registrar of Chambers: Residences@tcd.ie (only if you have not already done so). E-mails should have the subject title “Extenuating Circumstances”. You must not phone or attend to Accommodation Office in person.
If you do not find yourselves listed in any of the above categories, but wish to make a case to stay at Trinity Hall for other extenuating circumstances please email firstname.lastname@example.org. If you wish to make a case to stay on at Main Campus email email@example.com.
Will any of my belongings be dumped?
No! Please do not worry, no personal items will be disposed of.
I have already left my accommodation, can I leave my belongings and collect them at the end of term?
If you have already vacated on a temporary basis and not removed all your belongings please contact your residence by email to make arrangements for removal/collection at a later date.
Will we be refunded? By whom? By when? For how much? What is the process?
Refunds will be processed in June for residents who have vacated Campus or Trinity Hall. There is no need to apply for the refund. We will contact you if we need any further information. It will cover the period from the week you vacated to the end of your original Licence to Reside.
What is the guidance and support available for students self- isolating in Accommodation?
If you are a student and have been advised by the HSE to self-isolate, please contact the Accommodation team by emailing firstname.lastname@example.org to let them know. You can also telephone Accommodation directly on +353 1 896 1177.
For health queries, dial 1850241850.
More information can be found on the Health Service Executive website: https://www2.hse.ie/conditions/coronavirus/coronavirus.html
My son/daughter has been advised by the HSE to self-isolate, can they isolate at home? Can I collect them?
Yes, if you are able to, collect them.
We are working closely with HSE services and the Public Health Agency, who are responsible for taking the lead in any public health issue of this nature. We are signposting staff and students to regular updates from the HSE in regard to travel.
More info can be found at https://www2.hse.ie/conditions/coronavirus/coronavirus.html.
Here are a few simple steps that can slow the virus down #ItsInOurHands #COVID19 #coronavirus
Department of Health - Coronavirus disease (COVID-19)
Here are a few simple steps that can slow the virus down #ItsInOurHands #COVID19 #coronavirus