S2S Events Funding 

S2S offers limited funding to support S2S volunteer-led group meet-ups and activities. This funding is intended to help create welcoming and engaging environments for mentees through light refreshments.

We are committed to ensuring that volunteers are not out of pocket for reasonable expenses incurred as part of their role. However, all funding must be approved in advance and follow the process outlined below.

How Funding Works:

• All requests must be submitted via the Event Funding Request Form at least 7 days in advance.
• There is no fixed amount per group. Funding is allocated based on:
  • The number of mentees in your group
  • Expected attendance (typically around 50% of your group)
  • Costs from approved suppliers
  • The remaining S2S events budget
• As part of your request you must include:
  • Your group Mentor code
  • Mentor group codes for any other groups involved. Only one request per event (i.e., each group should not submit a separate request for a collab event).
  • Expected number of mentees (if you shared a poll for example)
  • An itemised list of requested items and selected supplier from theS2S-approved list.
  • Event date, time, and location
  • Proof of event promotion (e.g., email to mentees)
  • Proof of room booking. More information regarding event spaces can be found here.
  • Junior Dean approval (where required, House 47 is exempt)

Food Guidelines:

• To reduce waste and manage costs, all orders must be based on expected attendance, not total group size.
• Funding is intended to support light refreshments, not full catering for all attendees. So for example, we aim to provide 2 slices of pizza per person.
• Dietary requirements can be accommodated where possible but must be clearly provided in advance.
• Requests that significantly exceed these guidelines may be adjusted before approval.

Key points to remember:

• S2S staff will place orders directly.
• Do not purchase items yourself - reimbursements are not possible.
• Requests must be submitted at least 7 days in advance.
  • If your event is Thursday 23 October, the latest you can submit a request is Thursday 16 October.
  • This ensure we can create purchase orders in a timely fashion in line with supplier order deadlines.
• Only food items from S2S's approved suppliers can be facilitated.
• If you are collabing with other groups, please include their group codes in your request. Only submit one request for the collab event.
• You must have a confirmed room booking when submitting your request. 

Review the S2S Events Funding Policy for full details. Link at bottom of page.

For queries, contact an S2S staff member by emailing student2student@tcd.ie.