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Thesis Submission

The normal deadline for thesis submission is the last day of August for September registrants, and the last day of February for March registrants.

Guidelines for the submission of theses and dissertations are available in the Regulations and Forms section of this page.

Please contact with any queries relating to Thesis Submission. 

The PhD Thesis Submission Process

The Intention to Submit form must be completed and returned at least one month prior to submission by every postgraduate research student to the Director of Teaching and Learning Postgraduate in their School, copying Submitting this form initiates the formal nomination of examiners for the thesis.

The steps involved in the thesis examination process are illustrated on the flowchart below:

Phd Thesis submission flow chart

Dean's Grace

Dean's Grace of one month free of fees to submit a thesis is granted by the Dean of Graduate Studies and is automatically applied to all research students registrations in their expected final year (this is end of year 2 for full-time Masters by research candidates; end of year 4 for full-time PhD candidates; end of year 3 for part-time Masters by research candidates and end of year 6 for part-time PhD candidates).

Thesis Stay of Deposition Requests

Although TARA serves as an open access institutional repository for digital scientific and scholarly publications, you may request that access to your thesis deposited in TARA be restricted or delayed if necessary. In order to apply such restrictions, you must request and receive a "stay of deposition" on your thesis. The application for a stay process is described in Calendar and states the following:

“Should an author of a thesis wish to withhold permission for the use of her/his work, a written application must be made to the Dean of Graduate Studies at the time of submission of the thesis for examination. Such applications must have the written support of the graduate student’s Supervisor or Director of Teaching and Learning (Postgraduate), must state the reasons for the request for a stay on access and must provide a contact address. The maximum length of a stay is five years. During this period of withheld permission the thesis may be consulted, lent or copied only by written permission of the author who is under an obligation to reply to all enquiries within a reasonable time.”

Applications for stay of deposition on a thesis must be made online by the student by filling in the Stay of Deposition Request Form below.

Please ensure you have a written confirmation of support of your Supervisor or Director of Teaching and Learning (Postgraduate) as it must be submitted with the form. The Graduate Studies Office at will then revert with a decision.

Regulations and Forms

If you have any questions please contact the Administrative Officer in Graduate Studies or check for answers on our FAQ page.