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Undergraduate Students

Undergraduate Students should always consult the College Calendar for information in relation to rules, regulations, procedures and other general information.

A drop-in for undergraduate students is available in House 27 each Wednesday between 12.30pm and 2.00pm or at other times by appointment (email: to make appointment).

Information about Tutors

All registered full-time undergraduate students are allocated a Tutor when starting in College. Your Tutor is a voluntary member of the academic staff who is appointed to look after the general welfare and developments of all students in their care.

PLEASE NOTE Any student not yet allocated to a tutor and who require tutorial assistance are asked to contact the Senior Tutor’s Office at or on 01-8962551.

You can contact your tutor about anything and they will either offer advise or will be in a position to refer you to a more appropriate colleague in college.

Details of your tutor can be found on your TCD Portal. You should ensure that you meet with your Tutor at the beginning of the year to introduce yourself.

What is a Tutor?

A Tutor is a voluntary member of the academic staff who is appointed to look after the general welfare and development of the students in his/her care. Whilst the Tutor may be one of your lecturers, this is not always the case as the role of the College Tutor is quite separate from the teaching role.

When should I go to see my tutor?

Whenever you have a question or are worried or concerned about any aspect of College life or your personal life, in particular if it is affecting your academic work. Everything you say to your Tutor is in strict confidence unless your Tutor judges that there is a danger to yourself or to others. Tutors will not disclose any information to anyone inside college without your consent and will not disclose any information to anyone outside of college except in emergencies. Your Tutor can only help you if s/he knows you are facing difficulties, so if you are worried about anything go and see your Tutor before things get out of hand. Whilst your tutor may not be in a position to solve the underlying problem, they can help you find the best way to limit the impact of your situation on your College work. Do consult your tutor. They can and often do make a difference.

What if I want to change my tutor?

You can change your Tutor easily, without being asked the reason for your decision. Identify a new Tutor and ask them if they would agree to take you on as one of their tutees. Ask fellow students for advice.

Email the Senior Tutor's Office,with your name and student number and names of your previous and new Tutor.

Finally, if you are having difficulties finding a new tutor, consult the Senior Tutor's Office in House 27 for advice.

It is not advisable to change your Tutor without careful consideration, especially if your tutor is aware of any on-going difficulties.

Course Changes

What do I do if I am unsure about my course choice?

Go to your Tutor or contact the Senior Tutor's Office and discuss this. There can be many reasons for your unhappiness with your course and they should be explored. You may also need to find out more about the course in the following years. Your Tutor will help you to find the relevant information.

If you feel that you wish to change courses then you can apply for a transfer of course. You will need to complete a Transfer Application Form, which you can get from your Tutor or download from the Download section of this website. Your Tutor will also sign the form and forward it to the Admissions Office on your behalf.  For more information on transfers and the relevant key dates, please check

How do I change course/transfer to a different course?

Students may apply, through their tutor or in their absence the Senior Tutor’s office, to the Senior Lecturer for permission to transfer to another course. Transfer applications, which must be made using a standard form, should be submitted to the Academic Registry, who will process the applications on behalf of the Senior Lecturer.
The form may be obtained from the Senior Tutor’s Office website at or from the Academic Registry directly.
While every effort will be made to allow adequately qualified students to change course, it will not be possible to permit a transfer into a course which already has a full complement of students. Students who are being considered for a transfer to the first year of another course should register for and attend the course to which they were admitted. In no case may students register for a course until their application to transfer has been formally approved by the Senior Lecturer.
The categories of transfer applicants are as follows:

1. Newly entered Junior Freshman students who in their first term seek to transfer into the Junior Freshman year of a different course.

2. Continuing Junior Freshman students and non Junior Freshman students seeking to transfer into the Junior Freshman year of a different course.

3. Continuing Junior Freshman students and non Junior Freshman students seeking to transfer into a year other than the Junior Freshman year of a different course.

Where a transfer results in the repetition of a year, students will not qualify for the fee remission scheme,

The specific procedures and timetables for each category are as follows:

1. Newly entered Junior Freshman students who in their first term seek to transfer into the Junior Freshman year of a different course. Students seeking to transfer should apply by the Friday of the 3rd week in Teaching Term. All such applications will be held until the closing date (except in the case of applications from students failing to satisfy the requirements for the course into which entry is sought). Decisions on applications received by the closing date will be made on the basis of the following criteria:

(a)              availability of places,
(b)              entry qualifications
(c)              time tabling constraints.

Applicants will be notified of the result of their transfer request as soon as possible after the closing date.

2. Continuing Junior Freshman students and non Junior Freshman students seeking to transfer into the Junior Freshman year of a different course.

Students in this category should apply before 1 August and will be assessed on the basis of their original entry qualifications. With the sole exception of mature students, College examination results will not be taken into consideration. Students who miss this cut-off date may apply in the same way as newly entered Junior Freshman students (see category (i) above), i.e. Friday 27th September 2019.

3. Continuing Junior Freshman students and non Junior Freshman students seeking to transfer into a year other than the Junior Freshman year of a different course.

Students in this category should apply no later than the Friday of the 3rd week in Teaching Term, and will be assessed, after consultation with the school(s) or department (s) concerned, on the basis of the total qualifications presented, i.e. original entry qualifications and results of College examinations.
In categories (i) and (ii) above, schools and departments will be consulted by the Academic Registry only in the case of mature students. Schools and departments must not enter into individual arrangements with transfer applicants. Transfers will not be permitted at a level lower than the cut-off point at which admissions were originally made.

Leaving College

What if I want to leave College?

First of all, you should contact your Tutor to discuss this with him/her. Your Tutor's job is not to convince you to stay in College, but to ensure that you have fully explored all the implications and dimensions of such an important decision. You might also consider meeting with a Careers Advisor. Please see The next step is to inform the Senior Lecturer, through your College Tutor, by completing the withdrawal form which can be downloaded from the Senior Lecturer's Website; You should be aware of the fee implications of withdrawal from College and are advised to consult the Calendar and your Tutor.

What if I wish to take a year out (go 'Off-Books')?

You cannot just leave or stop going to College. You must get permission from the Senior Lecturer to interrupt your studies. You should discuss your reasons for going 'off-books' with your Tutor and ask him/her to apply to the Senior Lecturer on your behalf. Make sure you discuss your reasons for doing so with your Tutor to ensure this is the right choice for you at this time. You normally need to be ‘in good standing’ (= to have passed your exams) to be allowed to go off-books.

Exam procedures

What if I am ill at the time of my exams?

Students who are ill at the time of their examinations should consult their doctor and request a medical certificate for the appropriate period. All medical certificates must be dated and include the date on which the illness started and the length of incapacitation. This must then be given to your Tutor within three days of the beginning of the period of absence from the examination. Medical Certificates presented at the time of an examination must state clearly that the student was unable to sit his/her exams. Your Tutor will forward your Medical Certificate along with an absence from examination form to the Senior Lecturer's Office with a request to defer examinations to the supplemental session or next available session. Remember that medical certificates are not accepted in explanation or excuse for poor performance.

What do I do if I arrive late for an examination?

You should contact your tutor, your school/department or the Senior Tutor's Office immediately. A student can be admitted in the first half hour of the exam start time. After that time if a student arrives at the venue the Chief Invigilator should immediately call the Examinations Office who will check if any student sitting the same exam has left the venue. If no one has left any of the venues, then you will be permitted to sit the paper but you may not always be allowed the full time. If a student sitting the same paper has left any of the venues, then you will not permitted to sit the paper and you should contact your tutor immediately.

What happens if I miss an exam (I forgot, I got the dates mixed up)?

Contact your Tutor immediately so that s/he can find the best solution for your situation. If you don't attend an examination without a valid explanation, you will not be allowed to sit Supplementals in August and you will be excluded from your course. Exclusions must be lifted through the Appeals process or by the Senior Lecturer before you can continue with your course.


What do I do if I feel ill during an examination?

If you are feeling unwell during an examination, DO NOT LEAVE without speaking to the invigilator. If appropriate, you will be taken to the Health Centre and your situation will be assessed. Depending on the outcome of the assessment, you may be allowed to continue with the examination. Contact your Tutor immediately.

How to I get a breakdown of my marks?

For most courses, such details are available in the Academic History/Examination Results section of your personal record on Some courses such as Nursing give this information to students via MyModule/BlackBoard. In other cases, contact your head of Department or your course director/co-ordinator.

Do I need to register or pay a fee for the Supplemental exams in August?

No, you don't need to register to sit Supplemental exams and you don't have to pay a fee.

What if I want my examination re-checked?

First of all, once the results are published you should discuss your examination /assessment performance with the examiners to understand why a specific mark was awarded. This is your right and you should contact the Head of your Department who will make the necessary arrangements. Some Departments organise specific times for these consultation. Check the relevant notice board or your course hand-book. Please note that these consultations are not an opportunity to negotiate an increase of your marks. Lecturers cannot change any marks once they have been approved by the Court of Examiners. 

You are entitled to view your script when discussing your examination or assessment. 

If you are still unhappy with your result and you have reason to believe that:
a. The grade is incorrect because of an error in calculation of results,
b. The examination paper contained questions on subjects which were not part of the course prescribed for the examination, or
c. Bias was shown by the examiner in marking the script,

you should contact your Tutor to discuss the situation. Your Tutor can request a re-check (a) or a re-mark (b) or (c). Please note that ground (b) applies to the class as a whole, not to individual students.

What if I wish to appeal the decision of a Court of Examiners on my progression?

You should discuss your concerns with your Tutor who, if appropriate, will present your case to the Court of First Appeal of your Faculty. If unsuccessful, your case may be taken to the Academic Appeals Committee. If your Tutor is unwilling to act on your behalf you can contact the Senior Tutor in House 27. 

There are 3 grounds on which you can take an appeal :

Your case/situation is not adequately covered by College regulations

The regulations were not properly applied

Ad misericordiam grounds, such as illness, bereavement, serious personal crisis, etc.

Please note that an Appeal cannot change exam results or marks but can change the effect of the results.

I have broken my arm/wrist/hand and I can't write. What do I do for the exams?

Contact your Tutor who will find out what arrangements can be made to facilitate you, such as a scribe, use of a computer and/or extra time. A medical certificate will be required.

If I have to repeat the year, do I have to pay fees?

In most cases yes. If you are entitled to the Free Fees Initiative and you repeat a year, you will have to pay both the tuition fee and the Student Contribution for the year that you repeat. Once you've passed that year, you can again avail of the Free fees initiative. The Free Fees Initiative only applies to EU students.

If you are repeating because you had to withdraw during the year or were unable to sit the exam on medical grounds, you should contact your Tutor to discuss your situation. Depending on your personal circumstances, you may qualify for the remission of tuition fees. This only applies to EU students eligible for the Free Fees Initiative. You will normally be required to pay the Student Contribution, regardless if you were given a medical repeat.