CMIS Timetabling System

What is CMIS?

CMIS (also known as Facility CMIS), Central Management Information System is:

the University’s timetabling system.
the source of truth for data relating to undergraduate and postgraduate timetabling.
used for reporting on timetabling activities and timetabling performance.

What is CMIS used for?

Recording of all teaching and learning activities (e.g. lectures, tutorials, labs, workshops, etc.) including:

activities taking place in centrally timetabled space or locally managed formal teaching space
events scheduled in off-campus locations
teaching and learning activities taking place outside of “normal” teaching times (e.g. some postgraduate teaching and learning activities).

Provides a record of all spaces (teaching and non-teaching) available for booking.
Booking of rooms for:

ad-hoc teaching events
non-teaching events, such as examinations, graduation ceremonies, specific annual events (e.g., UG/PG Orientation, Trinity Week, Open Day), conference and event bookings, events designated as high priority by Council, Board, Provost, etc.

Student module enrolment (other than for programmes included in the new Online Module Enrolment (OME) system).
Fitting of students into module sub-groups, where required. This activity is usually undertaken offline, in a separate CMIS application known as TTCMIS, before being integrated back into CMIS.
Transfer of timetable details to the My.TCD.ie portal on a nightly basis to provide access to personal timetables for students and staff.
Recording teaching staff details in timetable events in CMIS will enable the academic staff member to access the corresponding module in Blackboard learn.
The measurement and capture of timetabling metrics according to the availability of specific timetabling and space utilisation data held in CMIS, and on the quality and accuracy of this data.

Who may use CMIS?

CMIS is used by professional, administrative staff for the conduct of timetabling and room booking. Access to CMIS is requested from CTU by a School or Unit Administrative Manager.

How to gain access to CMIS?

Activity	Team Responsible	Email
Access to CMIS granted to Admin staff only upon request of a School or Unit Manager	CTU Team	timetabling@tcd.ie
Installation of CMIS and TTCMIS	BAS Team	asksusu@tcd.ie
Set up of CMIS user accounts & timetable sources	BAS Team	asksusu@tcd.ie
CMIS timetabling support	CTU Team	timetabling@tcd.ie
CMIS technical support	BAS Team	asksusu@tcd.ie
CMIS training (under review with CTU)	BAS Team	asksusu@tcd.ie

Annual CMIS Activities

Quarter	Activities	Area Responsible
January to March	Local school/programme timetabling Room bookings Timetabling support CMIS technical support CMIS rollover	SPO CRU/SPO CTU BAS BAS/CTU
April to June	Shared curriculum timetabling Room bookings Timetabling support CMIS technical support	CTU CRU/SPO CTU BAS
July to September	Local school/programme timetabling Room bookings Timetabling support CMIS technical support	SPO CRU CTU BAS
October to December	Ongoing local school/programme timetabling Room bookings Timetabling support CMIS technical support	SPO CRU/SPO CTU BAS