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Resource Kits

The resource kits act as a support tool for both the Practice Educator and the student and should be used to support best practice in practice education and to provide direction in the case of queries/concerns. The resource kits support the implementation of the recently designed Practice Education Handbook which includes further details on all TCD Practice Education related information. Please refer to the Practice Education Handbook for further detail.

There are two resource kits – one for practice educators and one for students. Each resource kit is divided into three distinct sections:

three-imgs

 

Practice Educator Resource Kit

The following table outlines the roles and responsibilities of Practice Educators throughout each stage of the Practice Education Process.

Preparation: Before
the Placement starts
  • Complete all relevant placement offer documentation, as per Trinity Guidelines.
  • Read the Practice Education Handbook & review training materials.
  • Prepare a student orientation file.
  • Update student induction folder (if necessary).
  • Familiarize self with the assessment form & other relevant student related resources.
  • Complete the pre-placement administrative checklist.
  • Ensure Garda clearance/insurance documentation is received & agree with site procedures.
  • Plan student caseload & objectives.
  • Consider quality influencers on placement (culture, environment, relationship, opportunity).
Preparation: Week 1
of placement
  • Orient the student to the setting.
  • Negotiate & agree a learning contract.
  • Establish regular (weekly) supervision.
  • Complete Induction Checklist
  • Support the student to engage in induction processes
Maintenance
  • Utilise all resources available & monitor student’s progress.
Maintenance:
Half-way
  • Complete the halfway assessment/report.
  • Contact the PEC/RPF if there are concerns regarding student’s performance/competence.
  • Review & maintain the learning contract/personal development plan.
  • Provide regular formal & informal feedback.
  • Continue weekly supervision.
Review: End of
Placement
  • Complete final assessment/report.
  • Meet with student to discuss assessment/report.
  • If keeping a copy of the assessment form, obtain consent from student.
Review: After
Placement
  • Complete Practice Educator feedback form.
  • Return assessment form & feedback form to PEC/RPF via post.
  • Request additional debrief with PEC/RPF if required.

Practice Educator Resources

The following table outlines a list of resources that are available to support the Practice Educator throughout all stages of the Practice Education Process.


PREPARATION

Practice Education Handbook (PDF 2.8MB)

Practice Educator Training
Basic Practice Educator training and Advanced Practice Educator training are facilitated by the Practice Education Team biannually. These training days are free of charge and a CPD certificate is provided on completion. Advertisement for this event is sent to all placement sites on the TCD Practice Educator database. Practice Educators are also advised to let the PEC know via email if they are interested in future training.

Basic Practice Educator Training (biannual)
This one-day course is for Occupational Therapists new to the role of Practice Educator or for those who would like to refresh their knowledge and skills. It aims to provide information on the Trinity undergraduate programme and develop Practice Educators’ knowledge and skills to facilitate student learning and assessment during practice education placements.

Key themes covered include:

  • Content and structure of the undergraduate programme
  • The practice education assessment process
  • Exploring quality placements
  • Ways to address placement practicalities
  • How to facilitate optimal student learning in the placement environments
  • Implementing theories, models, and principles of effective feedback
  • Practice education procedures and protocols

Advanced Practice Educator Training (biannual)
The Trinity Practice Education Team coordinates and facilitates Advanced Practice Education workshops for experienced Practice Educators twice yearly. The content of such workshops is selected based on Practice Tutor and Practice Educator feedback and demand.  These workshops also provide opportunities for discussion on any specific placement related queries and/or to provide feedback to the college-based Practice Education Team. 

Learning Style Questionnaire

It is beneficial to acknowledge and appreciate your own learning style as well as that of the student in order to maximise the student’s learning. Prior to the student commencing his/her placement it is recommended to complete the Honey & Mumford Learning Styles Questionnaire.

Practice Educator Pre-placement administrative checklist (PDF 602 kB)

Placement Planning Document (PDF 599 kB)

Placement Induction Checklist (PDF 257 kB)

Student Induction/Orientation Guidelines (PDF 139 kB)

Template for Student Induction Handbook (PDF 866 kB)

Information for OT students commencing practice education during the COVID-19 pandemic (PDF 1.10MB)

Additional Resources
There are a number of additional supports and resources that can support Occupational Therapists in their role as Practice Educators:

 


MAINTENANCE

 

Assessment Forms
First Year/Junior Fresh (PDF 229 kB)
Second Year/Senior Fresh (PDF 301 kB)
Third Year/Junior Sophister (PDF 799 kB)
Fourth Year/Senior Sophister (PDF 799 kB)

Timelines and Expectations Documents
First Year/Junior Fresh ( PDF 523 kB)
Second Year/Senior Fresh (PDF 580 kB)
Third Year/Junior Sophister (PDF 525 kB)
Fourth Year/Senior Sophister (PDF 617 kB)

Curriculum Overview
Years 1 - 4 (PDF 164 kB)

Reflective Report Guidelines (PDF 257 kB)

Clinical Observation Aid (PDF 744 kB)

Supervision Forms

Practice Educator Pre Supervision Form (PDF 490 kB)
Student Pre Supervision Form (PDF 606 kB)
Weekly Supervision (PDF 222 kB)

Learning Contract/Personal Development Plan Template (PDF 102kB) and Guidelines (PDF 165 kB)

Grading Guidelines (PDF 837 kB)

Struggling Student Pathway (including concerns management and struggling student indicators) (PDF 599kB)

Feedback Guidelines (PDF 110 kB)

 


REVIEW

Guidelines for management of PE related documentation – please refer to protocol 13 and 14  outlined in Practice Education Protocols and Essential Information

PE Post-placement administrative checklist (PDF 594 kB)

Consent Form for Retention of Copy of Student Practice Education Assessment Form (PDF 594 kB)

Practice Educator Placement Feedback Form (PDF 136 kB)

PE CPD record (PDF 574 kB)

Student Resource Kit

The following table outlines the roles and responsibilities of students throughout each stage of the Practice Education Process.

Preparation: Before
the Placement starts

  • Attend Preparation for Practice Module/Workshops.
  • Attend 1:1 meetings with PEC/RPF (if required).
  • Send CV & introductory email (include Garda vetting) to assigned Practice Educator within 1 week of receiving allocation.
  • Read the Practice Education Handbook.
  • Read the CORU & AOTI Codes of Ethics.
  • Complete pre-readings for the placement.
  • Complete pre-placement site visit.
  • Find out the uniform/dress policy & first day protocol.
  • Develop a draft learning contract.
  • All students to sign Practice Education declarations as advised by the Practice Education Team
  • Engage in any online training and/or induction processes
  • Complete and upload all essential COVID-19 specific documentation to Blackboard

Preparation: Week 1
of placement
  • Complete the pre-placement administrative checklist.
  • Complete the placement induction checklist with PE
  • Wear appropriate dress.
  • Negotiate & agree a learning contract/personal development plan.
  • Maximize learning opportunities.
  • Ask questions.
  • Engage in induction processes

Maintenance
  • Utilise all resources available & monitor feedback & progress you are making.

Maintenance:
Half-way
  • Complete the half-way assessment/report.
  • Review & maintain the learning contract.
  • Listen to feedback & continue to maximize opportunities for competency development.
  • Attend mid placement debrief & review day.
  • Continue weekly supervision

Review: End of
Placement
  • Complete the final report. 
  • Self-evaluate prior to final marking.
  • Thank educator for taking you as a student.
  • Request copy of assessment form for CPD portfolio.
  • Retain original copies of supervision forms for CPD portfolio.

Review: After
Placement

  • Complete & submit feedback form to TCD.
  • Complete & submit reflective Reports to Trinity. 
  • Attend post placement debrief & review day.

Student Resources

The following table outlines a list of resources that available to support the student throughout all stages of the Practice Education Process.


PREPARATION

Blackboard Review – PPE module content and all relevant/other Curriculum Materials

Practice Education Handbook (PDF 2.8MB)

Review Code of Ethics and Professional Conduct

Student Pre-placement Administrative Checklist (PDF 603 kB)

Information for OT students commencing practice education during the COVID-19 pandemic (PDF 1.10MB)

 

Organise and Attend Pre-placement Site Visit

Reflective Report Forms (PDF 421 kB)

Guidelines for Completion of Critically Appraised Topic (CAT) *Not mandatory (PDF 446 kB)

Guidelines for Completion of Case Study *Not mandatory (PDF 755 kB)

CPD Portfolio Guidelines (PDF 655 kB)

Placement Induction Checklist (PDF 257 kB)

 


MAINTENANCE

Assessment Forms
First Year/Junior Fresh (PDF 229 kB)
Second Year/Senior Fresh ( PDF 301 kB)
Third Year/Junior Sophister ( PDF 339 kB)
Fourth Year/Senior Sophister (PDF 340 kB)

Clinical Observation Aid (PDF 745 Kb)

Supervision Form
Practice Educator Pre Supervision Form (PDF 491 kB)
Student Pre Supervision Form (PDF 491 kB)
Weekly Supervision (PDF 222 Kb)

Learning Contract/Personal Development Plan Template (PDF 102 kB) and Guidelines (PDF 102 kB)

Struggling Student Pathway (PDF 600 kB) (including concerns management and struggling student indicators)

Mid and Post placement review and debrief day
During each Practice Education placement; 2nd, 3rd and 4th year students will have two return days to the Discipline of Occupational Therapy. These return days are typically organised for a half-day approximately half-way through the duration of the placement and on the last day of the practice education placement.
Due to the shorter duration of the 1st year placement, the 1st year students will have one return day which is organised for immediately after the completion of the two-week placement, once the students return to academic lessons.
The purpose of these review and debrief days are to:

  • Provide support to link theory with practice
  • Support the development of competencies and standards of proficiency
  • Facilitate peer education and support
  • Facilitate reflection on the practice education experience
  • Provide an educational forum for the development of professional issues
  • Provide an opportunity to provide feedback to the Practice Education Team relating to the Practice Education experience.

These return days count as practice education hours and should be included when calculating the number of hours of practice education experience for each practice education placement.

Reflective Report Forms (PDF 256 kB)

REVIEW

Student Placement Feedback Form ( PDF 576 kB)

Mid and Post-Placement Progress Review Return Day

Reflective Report Forms (PDF 256 kB)

Guidelines for the development of CPD Portfolio (PDF 655 kB)