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Current projects

Click on any of the project titles below to view the latest status update for that project.

Capital Project - Unified Communications Phase III Project

  • Current Phase: Execution Phase
  • Project End Date: 31/12/2021

The UC3 project has five main objectives in the areas of improving email security, developing MS endpoint management, MS 365 development and support, licencing fee reductions and device encryption.

Capital Project - SITS Re-Architecture And Implementation Project

  • Current Phase: Execution Phase
  • Project End Date: 31/06/2021

The Trinity's Student Administration System (SITS) is provided by Tribal Education Limited (Tribal). SITS is used by students and staff at many key points of the student lifecycle and can be considered pivotal to the day to day running of student related processes as well as being a major component of Trinity's IT architecture.SITS was implemented in 2011 and is hosted on Trinity's campus based infrastructure. Key elements of this infrastructure (servers, operating system and database version) are nearing end of life. The SRI project aims to migrate SITS to supported environments in two phases:

  • Phase 1: the migration of the SITS infrastructure to supported platforms.
  • Phase 2: the analysis and implementation to improve the resilience and performance of the entire infrastructure.

The project will need to call on the expertise of many teams across IT Services and Academic Registry. Phase 1 was completed in Q3 2020 and Phase 2 will complete Q2 2021.

Capital Project - DT2: Systems, Process Administration Of Learning (SPALE)

  • Current Phase: Execution Phase
  • Project End Date: 28/02/2021

The objective of this project is to complete out the systems, business process operations, data, reporting and integration work in support of the TEP Academic Year Structure changes, the new program curriculum architectures and the related in-scope Features of the Trinity Education Project by delivering SITS system configurations or module manager developments; associated process enhancements for Academic Registry and Schools; the necessary data changes; the required system integration work; and the reports necessary. This particularly includes:

  • The configuration of the Self-Service Portal to support Online Enrolment in Trinity Electives;
  • The support for processing of new Joint Honors direct applications and offers administered through the CAO;
  • The processes related to the set-up / configuration of allowed subject combinations, optionality and program pathwaysin the SITS system to reflect the new curriculum architecture;
  • Configuration of the SITS Diets and Modules functionality for courses which are fully scheduled according to a fixed, stable, timetable pattern;
  • Enhancements to the integrations between SITS and CMIS systems;
  • The processes and configuration of the SITS Portal to support self-service course registration and Online Enrolment for approved modules and modules related to courses fully and stably scheduled within the available partially fixed, rotating block timetable;
  • The process and configuration of the remaining course architectures for Junior Fresh and Senior Fresh years of study, and for the Sophister years, where the information is available;
  • The processes and configuration of the pathways enabling students at key points in their studies to select subject combinations, pathways and exit award routes via the SITS Portal.
  • The enhancement of the Module Manager solution developed in TEP AYS Phase 1 to minimise the data preparation, validation and re-keying efforts by School administration teams and Academic Registry;
  • The implementation of the Digitary Transcript self-service functionality;
  • The enablement of TEP features configured during the predecessor project, TEP AYS Phase 1, according to the required operational dates; :Student Levies and Charges, Bursary Functionality, Awards and Progression regulations, the completion of outstanding TEP features following the conclusion of a University working party, due to take decisions relating to supplementals, repeat by module and repeat by module billing and debt management; and billing of two courses.
  • The changing of student case automations to accommodation module enrolments / de-enrolments.

Capital Project - DT3: WebCMS Project

  • Current Phase: Execution Phase
  • Project End Date: 08/09/2022

The Trinity website is the university's main communications and marketing platform, promoting Trinity to a global audience. The objective of the Web Transformation Project is to eliminate risk to the website and deliver a robust, scalable and easy-to-use Content Management System (CMS) for the university. This in turn will improve and enhance the Trinity website with regard to security and compliance. It will ensure brand consistency through the use of consistent web templates and provide all college web authors with quick and easy publishing. It will also enable website functionality such as data capture, repurposing content and personalisation that is vital in supporting Trinity's key objectives for student recruitment, research and rankings.

Capital Project - DT4: Data Transformation - Enterprise CRM Project

  • Current Phase: Execution Phase
  • Project End Date: 18/11/2021

DT4 is Multiyear work program initial focus on CRM and leveraging Trinity's data assets to their potential. DT 4 will be delivered within Trinity over several phases.

  • Phase 1: Enterprise CRM
  • Phase 2: Data as a Service Solution
  • Phase 3: Data Management Strategy
  • Phase 4: Data Architecture Development

Approval has been received to work on Phases 1 and 2 encompassing delivery of an enterprise customer relationship management (CRM) platform for the University, and implementation of a new data integration and reporting architecture to support this and subsequent phases of the project.

Capital Project - RPAMS II Project

  • Current Phase: Execution Phase
  • Project End Date: 30/04/2021

The objective of the RPAMS II project is to implement a new data management, reporting and analysis IT system to support both the Research Development Office and the Contracts Management Office in TR&I. The new system will provide improved functionality, better data quality, provision of suite of reports, improved performance and data interfaces with College RSS and FIS systems to save time and reduce duplication of effort when administering reports and documents relating to research funding and research accounts. Vidatum Ltd. has been awarded the contract through an EU tender process to provide a replacement RPAMS system and IT Services are working with them and TR&I to ensure successful delivery of the data integration and AD authentication elements of the project.

Capital Project - Global Safety App (Safezone) Project

  • Current Phase: Execution Phase
  • Project End Date: 30/03/2021

The Safety Office needed to a solution to provide the University with a GDPR compliant, Safety and Security or Emergency Response solution to allows stakeholders to communicate and to co-ordinate responses in relation to safety and security incidents. This software as a solution service, called Safezone provided by Critical Arc will enable the Safety Office to push notifications to staff and students should an incident occur, e.g. coronavirus, terrorist attack, high alert weather incidents. It will serve as a formal communication tool for students/staff studying/working abroad if an incident were to occur, and it also allows lone workers to notify Security of their location, and to contact Security if they are in need of assistance or support. This Software as a solution service along with protocols and procedures introduced will allow staff, students, visitors , contractors who download and register within the app on their mobile devices request help quickly so that the Safety Office can enable safety to be managed proactively both inside and outside of working hours and in isolated circumstances. It allows for reporting of potential incidents or incidents directly or anonymously to Security staff. It will provide management reporting and security personnel will have full visibility into all checked in users. This will reduce the risk to the risk to the safety of people, the destruction of property and the reputational risk of the University.

Capital Project - Chemical Safety Management System Project

  • Current Phase: Execution Phase
  • Project End Date: 31/01/2021

The Chemical Management Safety System (CSMS) will provide the University with a comprehensive, centralised inventory of chemicals. It will enable the University to become compliant with Health and Safety legislation and provide an accurate chemical inventory for mitigating chemical risks and also provide vital information for fire-fighting teams and other emergency response crews. It will formalise licensing, provide a future-proofed system that will be intuitive, accessible from mobile devices and offer integration across campus. IT Services will assist with the tendering process, the evaluation and once a preferred provider is chosen, IT Services will assist in the implementation to ensure the solution is fully integrated.

Capital Project - Historical Accommodation - Telephone Exchange Project

  • Current Phase: Execution Phase
  • Project End Date: 31/09/2021

The Trinity College Dublin Historic Accommodation Buildings Project proposes to refurbish the Rubrics Building and the Chief Steward's House, for residential and support uses. Part of the enabling works involves the termination of the Telephone Exchange in the Rubrics Building and a rerouting of the telephone lines to the Communications room in Aras an Phiarsaigh. This enabling works requires the installation of switches, and UPSs's in 14 communications rooms in front square and the installation of 350 new ip phones.

The Business School Remote Learning Solution Project

  • Current Phase: Execution Phase
  • Project End Date: 28/02/2021

The Business School are implementing a Remote Learning Solution will enable them to address the market demand for blended modes of delivery for post-experience courses. The solution will solve the problem of fragmented tools and ephemeral discussions by offering a complete real-time synchronised virtual classroom solution that will provide the student with an immersive remote learning experience. The solution will allow the Business School increase student numbers and attract more overseas students and compete. It will enable them to compete in the market for online programmes which has become one of the largest courses for other colleges using a remote learning solution. ITS are involved in the integration of this remote learning solution into the TCD infrastructure. .

AV-IT Annual Upgrade Project

  • Current Phase: Execution Phase
  • Project End Date: 31/12/2021

Cameras were fitted in the following rooms: 2039 JM Synge, 2041A Swift, 2041B UiChadhain, 2043 Davis,3074 Mc Neil, Joly, Maxwell, Goldhall, LTEE2, LTEE3, Lloyd 4, Lloyd 8, M 20, M 21, 2.05 AAP, 3.9 AAP, Regents House, 3025, 3026, 3051, 3081, 3106, 3126, 4047, 4050A, 4050B, 4053, 5025, 5039, 5052, L1.42 TC, L1.43 TC, 0.30, 0.32, 0.54, 0.55, 1.10, 1.24, 1.26, 1.29, 2.51 and 2.57 D'Olier St as well as College Green 2, 3 and 4. Teaching desks were also replaced in JM Synge, Davis and Emmet theatres.

Health Services New Patient Management System Project

  • Current Phase: Execution Phase
  • Project End Date: 31/06/2021

The Health Services Department current patient management system has become quite outdated for managing patients. As such, the Health Service has decided to move to a new, more modern system widely used across the HS sector with better functionality and improved reporting and streamlined interfaces with HSE and has an integrated online booking system. IT Services will be working with Trinity Health Services and the Vendor to enable them to implement this system. They will provide a review of the system chosen, propose a secure design, commission the infrastructure and build the data integrations necessary.

Student Counselling Service - HEA I&T Retention And Engagement Project

  • Current Phase: Execution Phase
  • Project End Date: 28/02/2021

As part of the Student HEA I&T Retention and Engagement Project, the Student Counselling services are looking to create new initiatives to improve the delivery and effectiveness of student services through an opt-out model for peer-led transition, retention and learning development for the entire first year undergraduate intake. This initiative will use the existing S2S Mentor framework (information, social and emotional support and referral provided by SF+ students to incoming JF students) and enhance it with the following - transitional study skills, graduate attributes and wellbeing and resilience.

This initiative will involve the development of a replicable technical solution for the administration of volunteer data including training, preferences, roles and responsibilities and activity logs. Current administration of this data on spreadsheets is growing increasingly untenable for S2S and has been flagged annually as a critical risk on our risk register. S2S identified a requirement for a purpose-built volunteer activity and data management system to replace the current spreadsheets and manual processes that exist. IT Services are assisting with the tender and security review, development of the data integrations, infrastructure hosting and on-going technical support if required.

IT Delivery For The College Estates Building Programme

IT Services are currently working with Estates and Facilities in the design, specification and installation of the ICT equipment required for the new various new Building projects.

Current Capital building projects include:

  • Printing House Square
  • Dartry
  • E3

Enterprise Risk Management Software Project

  • Current Phase: Execution Phase
  • Project End Date: 31/03/2021

The Risk Office have procured the services of Storm Ltd. to build an Enterprise Risk Management system to allow for the capturing of college risk registers to provide up to date risk information and reports. The system is hosted in 0365 Azure and IT Services have assisted Storm with the integration of the system into the current 0365 environment and the configuration.

Global Safety Training App - IProtectu Project

  • Current Phase: Execution Phase
  • Project End Date: 31/01/2021

The Safety Office have procured an online safety training application for its staff and selected cohorts of students, mostly resident students. The main purpose of this implementation is to provide CovID-19 return to work and working from home online training courses, in addition to health and safety legislation compliant safety. Th is is a Saas service provided by iProtectu. It Services have assisted with this implementation.

Telephone Billing Project

  • Current Phase: Execution Phase
  • Project End Date: 31/06/2021

The Telephone Billing system was developed a number of years ago and is no longer supported. This aim of this project is to evaluate options for upgrading or replacing this system with an off the shelf system or through the development of a new system. The functionality required is paperless billing, better reporting, better integration with FIS.