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You are here Staff Performance and Review > Promotion/Progression > Senior Academic Promotions 2018

Senior Academic Promotions 2018

Please Note: The information contained on this website is only meant to supplement information contained in the policy. The information contained here supplements information in the policy but this website does not act as a substitute. All candidates should familiarise themselves with the Policy before applying.

Human Resources are pleased to announce the call for Senior Academic Promotions 2018. This call opens on Friday 30th November 2018 and please note your relevant closing date, per grade of staff, as they vary. The earliest closing date for receipt of applications is 12 Noon on Friday 25th January, 2019. We have developed a new online application process for more details please see the section below on the new Online Application Process.

Trinity College Dublin is committed to promoting equality in all aspects of its activity, including promotions, in line with the University Equality Policy (click here). Trinity is an equal opportunities employer and welcomes applications for promotion from all eligible sections of the University community.

All queries relating to the Senior Academic Promotions Call 2018 can be made to Senpromo@tcd.ie. Contact number for Human Resources is extension 3333.

The Policy

The Senior Academic Promotions Policy is available at by clicking here.

Please note this is a new policy and prior to submitting any application to this call we advise that you read through the policy and familiarise yourself with the procedure. If you have any queries relating to the Senior Academic Promotions Procedure please email Senpromo@tcd.ie or telephone Human Resources, extension 3333.

Types of Promotion Application

There is one online application process for all categories of applications.  Within the online form you must select the promotion grade and the Faculty that applies to your application.

An academic member of staff with an appointment in more than one Faculty must determine in a given promotions round which Faculty they wish to have their application reviewed. For example, an Assistant Professor with a joint appointment in the Faculty of Health Sciences and the Faculty of Arts, Humanities and Social Sciences may decide to submit their application to either Faculty.

Applications in 2018 are divided into three promotional grades:

Professor Of (Personal Chair)

Professor In

Associate Professor


Eligibility Criteria

  • To be eligible to be considered for promotion to the above grades staff must have passed probation prior to submitting an application and have been confirmed in appointment by Council and Board.
  • In the case of Assistant Professors on a fixed-term contract that may lead to a tenured role/permanency, they must have successfully passed their fourth year Tenure Track Review and have been confirmed in appointment by Council and Board.
  • Candidates for promotion to Professor Of (Personal Chair) would normally be from the Professor In cohort.
  • Candidates for promotion to Professor In would normally be from the Associate Professor cohort.
  • Candidates for promotion to Associate Professor would normally be at the top of the salary scale for Assistant Professor.
  • Members of staff may submit no more than two applications for promotion in the same three-year period.  Each application shall be judged on its own merits, regardless of the outcome of any application in previous year(s).
  • An academic member of staff with an appointment in more than one Faculty will determine in a given promotions round which Faculty they wish to have their application reviewed.

For more information regarding eligibility please see Section 4. Eligibility, Senior Academic Promotions Procedure.

The New Online Application Process

There are 3 steps in the new online application process:

  • Step 1, the applicant completes their user profile on the MyRSS by using the Promotions CV Wizard to fill out the Senior Academic Promotions Application Form. The applicant outputs their Promotions CV document to Word and completes the Section 4.2 on Teaching and Section 4.4 on Supervision as well as reviewing the overall content of the application document.
  • Step 2, the applicant shall include a list of four external referees who are experts in the candidate’s discipline, of which not more than one shall normally be based in Ireland. They should not be recent (within the past 7 years) collaborators, and should not be, or have been, co-authors with the candidate. They should not be, or have been, the applicant’s PhD supervisor, or vice versa (for more information on External Referees see section 8. External Referees, Senior Academic Promotions Procedure),

Here is a link to the External Referee Nominees Form: https://www.tcd.ie/hr/assets/doc/External_Referee_Nominees_Form.doc

  • Step 3, the applicant uploads to e-recruitment their completed promotion application and External Assessor list.

Step 1 – Using the MyRSS Promotions Wizard

My RSS User Guide (pdf 2.3 mb)

Go to the MyRSS and login.

To access the Research Support System you must first register. To register for the RSS you can follow the link on the TCD Local page

  • The Promotions Wizard is accessible to all active RSS users here: https://tcdlocalportal.tcd.ie/pls/EnterApex/f?p=115:110 or via the RSS Reports Menu
  • After clicking on the reports section of the RSS Launcher you will be brought to the location where the link to the promotions Wizard Page can be found.
  • First decide which type of promotion you would like to apply for and click save. There are 3 options Clinical Academic Promotions, Senior Academic Promotions and Junior Academic Progressions. You need to Select Senior Academic Promotions for this call.
  • Then complete each section of the Promotions Wizard by clicking next until you arrive at the final section - Output MyRSS Promotions CV.
  • Save the MyRSS Promotion CV file to your desktop or any other suitable location on your computer for review and completion. When you output the CV to Word you should then review the overall content of the application document, save it as a PDF.
  • For queries about the MyRSS Promotions Wizard or the RSS please email RSSadmin@tcd.ie

Step 2 – Download and Complete External Referee Form

The next step is to download the External Referee form that are available here or within the e-recruitment system and complete.
Each complete application to the Senior Academic Promotions Committee shall include a list of four external referees submitted by the candidate who are experts in the candidate’s discipline, of which not more than one shall normally be based in Ireland.

  • External Referees should not be recent (within the past 7 years) collaborators, and should not be, or have been, co-authors with the candidate. They should not be, or have been, the applicant’s PhD supervisor, or vice versa (for more information on External Referees see section 8. External Referees, Senior Academic Promotions Procedure)

Here is a link to the External Referee Nominees Form.

Step 3 – Use e-recruitment

E-Recruitment User Guide (pdf 1.6 mb)

The final part of the process for applying is via the e-recruitment system at https://jobs.tcd.ie.

The Senior Academic Promotions Call will open on 30th November 2018. We recommend early application to avoid system difficulties near the closing date. You can register for e-recruitment in advance of the call.

Please ensure that all elements are completed before uploading and submitting, as once you have submitted your application cannot be changed in any way. Also please note the closing dates.
Please note that you must submit and receive a receipt email (please retain this for your records) to confirm that your application has been included in the promotion call.  
If you do not receive a confirmation email from e-Recruitment this means that your application has not been submitted
. Please ensure that you have followed all the steps in the e-Recruitment process and if you require assistance with this stage of the process, please email senpromo@tcd.ie or telephone the Promotions Team, extension 4821 or 3937.

User clinics on the 3 step Senior Academic Promotions Process

User Clinics on the 3-Step Senior Academic Promotions Process will be held on:

  • 11:00 to 13:00, 3rd December 2018, Room 2.03, Aras an Phiarsaigh
  • 10:00 to 12:00, 5th December 2018, Room 2.53, St. James' Hospital
  • 11:00 to 13:00, 7th December 2018, Room 2026, Arts Building Conference Room
  • 10:00 to 12:00, 11th December 2018, Seminar Room 4, Tallaght Hospital
  • 10:00 to 12:00, 12th December 2018, Staff Office Interview Room, Human Resources
  • 14:30 to 16:30, 17th December 2018, SNIAM

To book yourself into one of these tutorials please email us at Senpromo@tcd.ie  or telephone Ronan on 4821, Aisling on 3998 or Marta 3937

Stages of the process

Stage 1 - Call for applications

  • Call for applications opens - Promotion Advertisement Date – Promotion Round will open 30th November 2018 (please note individual closing dates for promotions)

  • Use the “The New Online Process" to create your application and then fill in your external referees form.Submit your Application and External Referee Nominees Form to https://jobs.tcd.ie

  • Applicants submit applications – NB - Closing Dates – No late applications accepted:
    • Associate Professor – 12 Noon, Friday 25th January 2019
    • Professor In – 12 Noon, Friday 25th January 2019
    • Professor Of (Personal Chairs) – 12 Noon, Friday 25th January 2019

  • User Tutorials on the new online application process will be held on the following dates:
    • 11:00 to 13:00, 3rd December 2018, Room 2.03, Aras an Phiarsaigh
    • 10:00 to 12:00, 5th December 2018, Room 2.53, St. James' Hospital
    • 11:00 to 13:00, 7th December 2018, Room 2026, Arts Building Conference Room
    • 10:00 to 12:00, 11th December 2018, Seminar Room 4, Tallaght Hospital
    • 10:00 to 12:00, 12th December 2018, Staff Office Interview Room, Human Resources
    • 14:30 to 16:30, 17th December 2018, SNIAM

To book yourself in for one of these tutorials please email us at senpromo@tcd.ie or Telephone Ronan on 4821

Stage 2 – Faculty Review Committee

Review of Applications for Associate Professor, Professor In and Professor Of

  • Faculty Review Committee assessment of applications:
    • Faculty of Arts, Humanities and Social Sciences Review Committee; Shortlisting
    • Faculty of Engineering, Mathematics and Sciences Review Committee; Shortlisting
    • Faculty of Health Sciences Review Committee; Shortlisting

  • All candidates and their Heads of Schools will be notified on completion of the Faculty Review Committee Stage.
  • Feedback can be requested by unsuccessful candidates. The relevant Faculty Dean and the Faculty HR Partner shall meet with unsuccessful candidates requesting feedback, having provided written feedback as outlined in advance of that meeting. (For more information on feedback please see section 9. Feedback, Senior Academic Promotions Procedure)

Stage 3 – Senior Academic Promotions Committee Review

Review of Applications for promotion to Associate Professor, Professor In and Professor Of following Faculty Committee Review stage.

  • Following receipt of External Referees the Senior Academic Promotions Committee review candidates who met the threshold scores following the faculty review
  • All candidates and their Heads of Schools will be notified on completion of the Senior Academic Promotions Committee stage.

  • Feedback can be requested by unsuccessful candidates. The relevant Faculty Dean (or the Chairs nominee) and the Director of HR (or nominee) shall meet with unsuccessful candidates requesting feedback, having provided written feedback as outlined in advance of that meeting. (For more information on feedback please see section 9. Feedback, Senior Academic Promotions Procedure)

Stage 4 – Approval

Successful candidates, following Senior Academic Promotions Committee review will be recommended to University Council and Board.

Stage 5 – Implementation

Recommendations arising from this current promotions round will have an effective date of 1st October 2018

Special (Additional) Circumstances

What is the Special (Additional) Circumstances form?

Special (Additional) circumstances (personal or professional) are considerations which the relevant Review Panels take into account at time of promotions. The process assesses an applicant's merit relative to their opportunity to accrue that merit. If you have Special Additional Circumstances please click on the relevant box on the 'MyRSS CV' or send a separate email to senpromo@tcd.ie to request a copy of the Special (Additional) Circumstances form.


Definition

A range of personal circumstances may be considered that affected, interrupted or delayed the career path, performance or output of a staff member for a duration of time of their employment with Trinity College Dublin, which the staff member wishes the Review Panel to take into account.


Personal Circumstances considered

These personal circumstances include:

  • Maternity Leave
  • Adoptive Leave
  • Paternity Leave
  • Carer's Leave
  • Parental Leave
  • Compassionate Leave
  • Health related matters

Other Special Circumstances that may be considered which are not be related to long-term leave but could impact on the career path of the staff member such as but not limited to an inability to travel abroad or inability to undertake field work due to disability or caring responsibilities for a family member or spouse, but could be a friend or colleague.


Decision
The Chair of the Faculty Review Committee and the Senior Academic Promotions Committee will review each application to determine whether a prima facie case exists to confirm special circumstances.


Information storage
The information provided will be kept in accordance with the University's records management and data protection as outlined as per Trinity's Data Protection Policy and the University's Privacy Statement.


Please note: this form will only be considered for the review ticked at this time. A new application must be made for each new promotion review to be considered.
Information provided to review panels


Please note: This information will be disclosed only to those involved in the review process and will not be shared with any third party. The information provided is strictly confidential to key HR staff (Staff Performance and Review Team). The information provided will not be discussed with the relevant panel other than the Chair of the Committee. The HR staff member attending the reviews will not give any anecdotal knowledge or nature of the Special (Additional) circumstances. The HR Representative will only inform the review panels about the period of time, whether an individual has, or not, met the special additional circumstances (as outlined above) that may have interrupted the career path of the staff member.


Time Limit
HR will take note of the date and time of request from the staff member. This form must be completed and returned to the HR Staff Performance and Review Team prior to the closing date of application for promotion. If not received by this time, your application will not be considered.


Completed Forms
Please return the completed form by e-mail to: senpromo@tcd.ie . By submitting your application electronically, you are declaring that the information you are providing is factually correct. Please note: the HR Staff Performance and Review Team will not enter any discussion verbally with an applicant. All correspondence will be by e-mail. Confirmation of receipt of your Special Circumstances Form will be sent to the e-mail address you entered on this form within 2 working days.

Committee Memberships

Senior Academic Promotions Committee - Quorum of 8 (excluding Human Resources)
Chair - Provost - Patrick Prendergast - ex officio
Vice Provost/Chief Academic Officer - Chris Morash - ex officio
Dead of FAHSS - Professor Darryl Jones - ex officio
Dean of FEMS - Professor Vinny Cahill - ex officio
Dean of FHS - Professor Mary McCarron - ex officio
Chair AHSS Faculty Review Committee - Professor Orla Sheils, School of Medicine
Chair EMS Faculty Review Committee - Professor Ruth Byrne, School of Psychology
Chair HS Faculty Review Committee - Professor Kevin Devine, School of Genetics and Microbiology
External Member FAHSS - Professor Sarah Childs - Professor of Politics and Gender, Birkbeck, University of London
External Member FEMS - Professor Paula Eerola - Dean, Faculty of Science, University of Helsinki
External Member FHS – TBD
NFSA/ASA Staff Rep – Professor Imelda Coyne

Gender balance 6 Female: 5 Male & 1 TBD

Faculty Review Committees – Quorum of 6 (excluding Human Resources)
Faculty of Arts, Humanities and Social Sciences Review Committee:

Chair - Professor Orla Sheils – School of Medicine
Dean of FAHSS - Professor Darryl Jones - ex officio
Professor Ciaran Brady – School of Histories and Humanities
Professor Michael Cronin – School of Languages, Literatures and Cultural Studies
Professor Fiona Newell – School of Psychology
Professor Carol Newman – School of Social Sciences and Philosophy
Professor Damien McManus – School of Languages, Literatures and Cultural Studies
Professor Christine Casey - School of Histories and Humanities (IFUT/ASA Staff Rep)

Gender Balance 4 Female: 4 Male

Faculty of Engineering, Mathematics and Science Review Committee:

Chair - Professor Ruth Byrne – School of Psychology
Dean of FEMS - Professor Vinny Cahill - ex officio
Professor Yvonne Buckley – School of Natural Sciences
Professor Anna Davies – School of Natural Sciences
Professor Sergey Frolov – School of Mathematics
Professor Caitriona Lally – School of Engineering
Professor Vinny Wade – School of Computer Sciences and Statistics
Professor Iouri Gun’ko – School of Chemistry (IFUT/ASA Staff Rep)

Gender balance 4 Female: 4 Male

Faculty of Health Sciences Review Committee:

Chair - Professor Kevin Devine – School of Genetics and Microbiology
Dean of FHS - Professor Mary McCarron - ex officio
Professor Paul Browne – School of Medicine
Professor Padraic Fallon – School of Medicine
Professor Aideen Long – School of Medicine
Professor Marina Lynch – School of Medicine
Professor Eleanor Molloy – School of Medicine
Professor Derek Sullivan – School of Dental Science, (IFUT/ASA Staff Rep)

Gender balance 4 Female: 4 Male

GDPR Statement for Senior Academic Promotions

For the purposes of the Senior Academic Promotions Call you will be required to complete an application form that includes a list of four external referees submitted by the candidate to Human Resources.

A list of four external referees will also be provided separately to Human Resources by the Faculty Dean, in consultation with the relevant Head of School.
This information will be used to evaluate you for promotion.

To comply with GDPR we seek your consent to process your application. On filling in the online e-recruitment form you will be requested during the questionnaire section to give your consent by ticking yes. If you do not tick yes, then you will be unable to submit an application.
In processing your application for promotion, please note that the content of your application will be shared with the members of the relevant Faculty Review Committee.

Should you be successful following the Faculty Review Committee stage, your application will then be shared with the Senior Academic Promotions Committee and external referees (EU and internationally).

Please note that should you wish to withdraw your consent for either of the above you can do so by emailing us at senpromo@tcd.ie , however, this will render your application void.

FAQs Senior Academic Progressions Call 2018

Frequently Asked Questions