Information for All New Members of Staff

Welcome to Trinity College Dublin, the University of Dublin and thank you for choosing to further your career here. The following are guidelines to facilitate you making a smooth transition into employment with the University. We wish you every success and hope that have a successful and fulfilling experience in your employment with us. Further advice and information is available on the University's website at www.tcd.ie.

The following information is also available in pdf format (706 kb)

About Trinity College Dublin, the University of Dublin

Trinity is Ireland’s top ranked university, and the only Irish university in the world top 100 universities (QS World University Rankings 2014).

Trinity's campus is situated in the heart of Dublin's city centre. Its state-of-the-art modern facilities include the Sports Centre, Science Gallery, Nanoscience research centre, Long Room Hub, and the Biomedical Sciences Institute, situated in a 47-acre campus of cobbled squares, historic buildings and green playing fields.

Trinity's central location makes it highly accessible for all forms of public transport, such as LUAS (light rail transit) lines, the DART line (Dublin's suburban rail system) and a large number of Dublin's bus routes. The national bus routes are a few minutes walk away, Dublin's main two train stations are in close proximity, while Dublin airport is 13km from the campus and is directly accessible via bus or taxi.

Take a virtual tour of Trinity’s campus: www.tcd.ie/virtualtour

Browse campus maps and directions to Trinity at www.tcd.ie/maps

Your Employment Contract

All new staff members will be issued with a contract of employment before commencing employment. The contract of employment will set out all terms and conditions of employment. If you have any queries on your contract, please contact the Recruitment Team in the Human Resources Department. All contracts must be signed and sent back to Human Resources, House 4, Trinity College Dublin, the University of Dublin, Dublin 2.

Employees are required to return a signed and dated contract of employment to Human Resources before they can be set up on Payroll and commence work in the University.

Employee Services Section

Monthly paid staff are paid on the 20th of the month for the full calendar month and weekly paid staff on each Thursday for week ending Friday. The Bank Mandate form must be received by Employee Services prior to the 6th of the month for inclusion in that calendar month’s payroll. Also, please note that employments commencing after the 10th of the month will not be paid until the following month.

Core Portal

Monthly paid employees can access their payslip through CorePortal.

What does CorePortal offer?

  • You can view and print your payslips online at any time; both your current and historical payslips are available.
  • You can view and print your P60 and PRD60 certificate online.
  • You can view and edit your bank account details online.
  • You can update your personal details, such as address and emergency contact/next of kin.

How do you access CorePortal?

  • To access the CorePortal go to http://hrservices.tcd.ie/pls/coreportal_live
  • Log in using your College username and network login password.
  • Important: Access to this site is only available when connected to the College network.

For further information on CorePortal please see the Frequently Asked Questions webpage and the CorePortal User Guide.

Employer Registration Number

The Employer Registration Number for Trinity is 0053370I. This may be needed for some queries/correspondence that staff have with the Revenue and the Department of Social Protection.

How to Organise your Tax

New Employees or staff re-joining Trinity should send their original Irish P45 to the Payroll Services Office, House 4, Trinity College Dublin, the University of Dublin, Dublin 2 or they must contact the Revenue on 1890 333 425 for a Certificate of Tax Credits to be issued.

Your First Job

If you are commencing employment in Ireland for the first time and have received your PPS Number you need to fill in a Form 12A (www.revenue.ie). If you don’t have a PPS (Personal Public Service Number) you can apply for this at the Intreo Centre, Parnell Street, Dublin 1 (http://www.welfare.ie/en/Pages/office/intreocentreparnellstreet.aspx). They require certain documents and proof of identity to be brought to their offices before a PPS number can be issued. Go to www.welfare.ie to get full information regarding the procedures involved in acquiring PPS Numbers from the Social Welfare.

Once you have your PPS Number you can complete form 12A and send it to your Regional tax office to request a Certificate of tax credits. This form is available from the Tax Office, Payroll Services Office or by download from the Revenue Website. www.revenue.ie and www.welfare.ie.

Applying for a PPS Number

Who has a PPS Number?

You already have a PPS Number, you are Irish and:
a. Were born 1971
b. Started work since 1979
c. Are getting social welfare payments
d. If are not Irish and have previously registered in full with the Tax Office in Ireland.

All Children are automatically allocated a PPS Number when a claim is made for Child Benefit or when a child is claimed for as a dependant of an adult who is getting a social welfare payment.

You can ring or call to:

Social Welfare Local Offices, Kings Inn Street, Dublin
T: +353 (0)1 8899500
F: +353 (0)1 8745602

They will quote your PPS Number over the phone.

What should I do if I do not have a PPS Number?

You should contact your local Office of the Department of Social Protection. This office will try to trace a number for you or, in the event of you not having a number, will request one on your behalf.

For more information, see www.welfare.ie/en/pages/PPSN.aspx

How to Organise Work Permits/Hosting Agreements for Non-EU Employees

If you are a non-EU/EEA national, your School or Department must advise the Human Resources Department prior to you commencing employment. Further information on work permits is available on the Resourcing pages of the Human Resources website.

The Work Permit Section of the Department of Jobs, Enterprise and Innovation issues permits where appropriate, further information is also available on their website at www.djei.ie.

Research Assistants and Fellows may avail of the Hosting Agreement scheme – details of which are available on the HR Resourcing pages

Please note that employees cannot commence employment with the University until their Work Permit / Hosting Agreement has been approved and issued.

How to Organise Payment of your Salary into your Bank Account

Bank Mandate and P45

Bank Mandate Forms, for payment of salary directly to your bank account, are available from the Human Resources Department or to download (and, where applicable, your P45) should be forwarded to the Payroll Services Office, House 4, Trinity College Dublin, the University of Dublin, Dublin 2.

Monthly paid staff are paid on the 20th of the month for the full calendar month and weekly paid staff on each Thursday for week ending Friday.

Opening an Irish Bank Account

Salary must be paid into an Irish bank account. Some banks will require a letter from your employer in order to open a bank account. The contract of employment letter should suffice in most cases, however, if you require a letter to open a bank account, please contact the Employee Services Section of Human Resources. You will also need to bring your Passport with you to most banks as proof of identity when opening a bank account.

ATM Machines

There are three ATM machines in the University, two (Bank of Ireland) at the Entrance to the Atrium and one (AIB) at the Hamilton Building..

How to Obtain your Staff ID cards / E-mail accounts / Voicemail

Staff Numbers

All new members of Staff are issued with a Staff Number by Payroll. This number must be known before a Staff ID card can be issued. You can obtain your Staff number from Human Resources at extension 3333.

Staff Identification Cards

Staff Cards are issued at the following times from Human Resources, House 4, Trinity College Dublin, the University of Dublin: Monday to Friday 9.15am to 1.00am and 2.00pm to 5.00pm

If you have a query in relation to your Staff Card please contact HR Reception at extension 3333.

Building Access

If your Staff ID Card is required to enter buildings and is not permitting you access, please contact access.control@tcd.ie

Computer Access

New staff members can obtain their computer log-in and email account details from Human Resources Reception. When obtaining your Staff ID Card, please ask at the Human Resources Reception for your computer account details also. If they are not available from Human Resources at that time, you may obtain your computer details from the I.S. Services Helpdesk on presentation of your Staff ID Card. The Helpdesk can be contacted at extension 2000. Further information on topics such as WiFi & connecting iPhones etc can be found at http://isservices.tcd.ie/getting-started/index.php

Voicemail

To set up a voice mail account please see the information on the Estates and Facilities section of the Trinity website: https://www.tcd.ie/Buildings/telephones.php

How to Organise Library Borrowing Rights

Library Borrowing

For permission to borrow books, you must fill out a Library Bond Form. Library Bond Forms can be obtained from the Berkeley Library or Human Resources. These forms must be completed and submitted to the Berkeley Library at least 24 hours prior to obtaining your staff card. Once encoded your staff card will act as your library card. Contact Human Resources at extension 3333.

How to Organise Parking and Access

Car Parking Permits

To apply for a parking permit you must present your Vehicle Registration Certificate to the Estates and Facilities Department located at 194 Pearse Street, College. Further information and application forms are available on the web at www.tcd.ie/buildings. Please note that there is currently a considerable waiting list for car parking permits. The Office can be contacted at extension 2262.

Perimeter Gate Keys

Perimeter gate keys are available from the Estates and Facilities Department during office hours on production of a valid Trinity staff card and €26.00 deposit. Please bring exact change to avoid unnecessary inconvenience and delay.

Staff Schemes

Pension

If your position is pensionable, this will be specified in the terms and conditions of your Contract of Employment. Comprehensive information on the various pension arrangements in operation within the College may be accessed on the HR intranet at www.tcd.ie/hr/pensions or is available from the TCD Pensions Office (Telephone Ext 2422 or e-mail pensions@tcd.ie). Non-pensionable employees have access to a Standard Group PRSA facility. Further details may be obtained from the TCD Pensions Office.

Travel Pass Scheme

The Employee Relations Section of Human Resources administers the Travel Pass Tax Saver Scheme for eligible Trinity Staff. This scheme provides for the supply of Annual Dublin Bus, Irish Rail, Bus Eireann, Luas and some private bus company annual travel passes to eligible staff, without their incurring benefit-in-kind tax liability. The scheme will run twice annually. The first scheme will run from 1st July until 30th June the following year. The second scheme will run from 1st November until 31st October the following year. Log on to www.taxsaver.ie to see the selection of annual tickets available through this scheme.

Bike to Work Scheme

The Bike to work Scheme operates once a year. The scheme works whereby the University purchase the bike / equipment on behalf of the staff member and the cost is deducted from the staff member’s salary in weekly / monthly instalments over 12 months (or less depending on employment status). For further information regarding the Bike to Work Scheme please contact hr@tcd.ie or log onto www.biketowork.ie

Employee Assistance Programme

The Clanwilliam Institute is engaged by Trinity to provide up to 5 professional counselling sessions to staff and their immediate families (those living at home with them) at no cost to employees.

Services Offered:

  • Face to Face Counselling on a broad range of issues
  • Telephone counselling – where practical and suitable for the issue at hand.

Contacting the Service to make appointments:

  • Telephone +353 (0)1 6761363 during office hours 9am-5pm. Counselling appointments are available from 8am to 8pm Monday to Friday and from 8am to 12 noon on Saturdays.
  • Email : office@clanwilliam.ie
  • Website: www.clanwilliam.ie
  • For general queries on the service: Telephone +353 (0)1 8961882 or email us at staff.relations@tcd.ie

Accessibility Information

  • There is wheelchair access in the Clanwilliam Offices.
  • Appointments can be made via email: office@clanwilliam.ie
  • Irish Sign Language Services with Clanwilliam are free to staff members. There is currently an ISL counsellor in Clanwiliam, however, if this person is known to you, Clanwilliam will organise a different ISL interpreter via Bridge Interpreting. In order to maintain your confidentiality, the College will not receive information on your attendance or on the usage of an interpreter.

If you have any difficulties accessing Clanwilliam’s services please let us know, by telephone at +353 (0)1 8961882 or by email at employee.relations@tcd.ie.

Relocation Expenses

Information on Relocation Expenses can be found on the HR Resourcings pages.

If you have any queries relating to relocation expenses please contact Samantha Peavoy in Human Resources at extension 1678.

Private Health Insurance

Medical Insurance – VHI / Hospital Saturday Fund Application and Aviva Forms

VHI Group Scheme Trinity has a VHI Group Scheme, number 132. Our renewal date is 1st January each year. Individuals deal directly with VHI ensuring to quote your staff Number on your application form. They in turn notify Trinity of your contribution amount, to be deducted weekly/monthly from your payroll. If you wish to transfer from another group scheme you just have to contact VHI on 1890 444 444 quoting the above scheme number and they will look after all the paper work.

Hospital Saturday Fund

Hospital Saturday Fund is a non-profit making organization, which provides a level of health insurance to subscribers. Facilities exist for deductions to be made directly from salaries in respect of staff subscriptions to the Hospital Saturday Fund. Application forms can be obtained from Human Resources (ext. 3333).

Aviva

Information regarding the Aviva Scheme is available on the web at www.avivahealth.ie

Sports Facilities

For membership enquiries, please contact the Sports Centre Office at extension 1803 or at www.tcd.ie/sport

Membership gives you access to the Fitness Theatre, which has a full range of cardiovascular and weights stations. The 25m Swimming Pool has an adjustable floor and disabled hoist. Also available are the 11m-high Climbing Wall, Aerobics Fitness and Cycling Studios, Mind and Body Studio, changing rooms, Ancillary Hall for Martial Arts and Main Hall for a variety of indoor sports. There is a nominal fee for some services such as fitness classes. Off campus there are extensive playing fields at Santry and the Trinity Boat Club has its boathouse on the River Liffey at Islandbridge.

Day Nursery

The Day Nursery is located in House 49/50 and is open on weekdays from 8am to 6pm during term time and from 8am to 5.15pm during summertime. For more details, please see https://www.tcd.ie/about/services/daynursery/ or contact the Nursery Supervisor at extension 1938.

Overview of Some Key Trinity Policies/Initiatives

Annual Leave and University Holidays

The Board of the University has designated certain days as University Holidays on which staff are not normally asked to work. These days are in addition to the annual leave entitlement of members of staff. Please refer to the Annual Leave procedure on the website at www.tcd.ie/hr for further details.

Accidents in the University

If you have an accident in the University, however minor, you should report the incident to your Head of Department and ensure that an accident report form is completed. For emergencies (e.g. fire, Gardaí (police), ambulance, gas leak, chemical spill, or personal safety) contact extension 1999 (Front Gate)

Sick Leave

A copy of the University’s sick leave regulations can be found on the HR A to Z list.

Notification and Recording of Sick Leave

Any employee who is absent due to illness must notify, their Manager/Head in person, by telephone, on the first day of absence and may be asked to substantiate the absence with medical certification which, in any event, will be required following the second day of absence. The employee should, where possible, indicate the likely duration of the absence.

PRSI Arrangements (Social Welfare Payments)

In the case of Class A, E, H or P PRSI contributors, the MC1 Social Welfare Certificate must be completed and submitted by the employee to the Department of Social Protection after a period of 6 consecutive days (1 week) of sick leave.

Illness benefits must be submitted in full to the University if the employee is in receipt of sick pay or Temporary Rehabilitation Remuneration (TRR). At Section 6 (i.e. Payment Method) of the MC1 form, staff should take the following steps to ensure the form is completed correctly and that the payment comes directly to the University.

1. Tick the box that directs payment to the Employer (the University), not to the Employee.

2. Enter the following details:

Bank Name: Bank of Ireland Bank
Address: College Green, Dublin 2, Ireland
Account Name: Trinity College Dublin No. 4 Account
Account No.: 10023986
Sort Code: 90‐00‐17
IBAN: IE86 BOFI 90001710023986
IBC/Swift Code: BOFIIE2D

Employees will receive a remittance slip from the Department of Social Protection and are required to give this remittance slip to their Head/Manager/Supervisor as soon as possible.

Please note: The Employer Registration Number for Trinity College Dublin is 0053370I.

Harrassment and Bullying

Trinity is committed to supporting the right of all members of the University community to work and study in an environment which is free from all forms of harassment, including sexual harassment and bullying. Such behaviours can seriously damage working and social conditions for staff and students.

Any incidents of harassment involving staff or students of the University are taken seriously and can be grounds for disciplinary action, up to and including dismissal or expulsion from the University. Sexual harassment, harassment and bullying are covered in the Trinity policy on Dignity and Respect. A copy of the Dignity and Respect policy can be found in the HR A to Z page.

Induction Day

Staff Induction days are run during the year to provide staff new to Trinity with an introduction to the University’s many services and supports. Induction days are a valuable opportunity to meet other staff new to the University as well as senior University personnel.

The Induction day includes lunch in the East Dining Hall and a highlight is the tour of the University campus by one of our expert guides. New staff receive an invitation to attend by email after they take up appointment. Further details are available from Staff Development at extension 2580.

Training & Development

Staff should consult the following links regarding training and development opportunities:

Trinity Health Service

www.tcd.ie/College_Health/
+353 (0) 1 896 1591/1556
Open 9.30am-4.40pm - House 47

The Trinity Health Service offers on-campus primary health and psychiatric care. To arrange an appointment, either drop into reception or ring the office. As well as general practice (including sports medicine) and nurse-run clinics, there are specialised clinics in physiotherapy, psychiatry, travel health, sexual health, eating disorders and minor surgery.

For emergency visits, the Trinity Health Service sees patients on a first-come, first-served basis in the mornings beginning at 9.30am and after lunch, beginning at 2pm. There are often queues for these emergency clinics, so staff hoping to speak to a physician are advised to arrive early.

Other Health Service Options

Staff can also attend DUBDOC, an out-of-hours emergency general practitioner service in St. James’s Hospital, James's Street, Dublin 8 between 6.00pm and 10.00pm weekdays and 10.00am to 6.00pm weekends and bank holidays. There is an attendance fee of €60.00. Consultations are strictly by appointment; however telephone advice from the triage nurse is free of charge. DUBDOC can be reached on +353 (0)1 4545607 / 4538006. www.stjames.ie
Outside these hours, please telephone the Contractors Medical Bureau at +353 (0)1 8300244. They will send a doctor on request. Staff are responsible for any fees incurred for home visits.

Medication

If you need to import prescribed medication until you can find an alternative source in Ireland, please note that the maximum amount of imported medication permitted is a 3 months’ supply, which must be cleared through Customs by the Irish Medicines Board. Customs will only clear medication that is licensed for use in Ireland.

Irish Language

Further details at: www.tcd.ie/gaeloifig

  • An Chéadaoin @ an Bhutrach is an Irish conversation circle held in the Buttery Restaurant every Wednesday during term from 10.30am to 11.30am. It is open to staff, students and the general public.
  • An Cumann Gaelach hold a conversation circle in Seomra na Gaeilge every Tuesday during term from 7.30pm to 9pm (things usually continue afterwards in Club Chonradh na Gaeilge, the Irish speaking pub on Harcourt Street)
  • An Lón Gaeilge is an informal Irish lunch for Trinity staff, hosted by the School of Education in room 3104, Arts Block, every Wednesday during term from 1-2pm.
  • Seomra na Gaeilge is open 9.30am - 4.30pm, Monday - Friday during term, and all Trinity staff and students are welcome to drop in and have a chat as Gaeilge.

Chaplaincy

Chaplains offer pastoral and spiritual guidance. Further information can be found at: www.tcd.ie/chaplaincy

Disability Services

Further information on Disability Services can be found at: www.tcd.ie/disability

Travelling from Dublin Airport to Trinity College Dublin and the City Centre

Dublin Airport is approximately 10 km (7 miles) from the city centre and Trinity’s campus. Transportation options include:

The Aircoach bus service runs 24 hours a day and stops near Trinity. Buses depart from Dublin Airport every 10-20 minutes, except between the hours of 12.30am and 4.30am when they depart every hour (12.30, 1.30, 2.30, 3.30, 4.30). Further details can be found at the following link: www.aircoach.ie

The AirLink is an express bus service operated by Dublin Bus. Airlink Bus 747 stops on Dame Street, opposite the Trinity entrance (www.dublinbus.ie).

Taxis are metered and will cost approximately €25- €30, with extra charges for each additional passenger and for carrying luggage.

Public Transport in Dublin

Leap Card

A Leap Card is a reusable plastic smartcard that can be used instead of paper tickets to pay for transport in Dublin. A Leap Card offers the flexibility to jump on Dublin Bus, Luas, DART and commuter rail services around Dublin when it suits you without having to buy a specific ticket in advance. The fare for using your Leap Card is also cheaper than paying the fare by cash. For further information on the Leap Card and where to get one please see: www.leapcard.ie

Dublin Bus

Dublin has an extensive bus route network. Please note that you must have exact change, as the bus driver will not give change back but will give back a receipt. You can reclaim your change at a later stage by handing in your receipts to the Dublin Bus Head Office in O'Connell Street. For further information on routes and timetables please see www.dublinbus.ie

Nitelink

Dublin Bus operates a night service called Nitelink which runs from the city centre to the suburbs. The Nitelink fare is €6. The Nitelink buses are a cheap and safe alternative to taxis. For further information on routes and timetables please see: www.dublinbus.ie/en/Your-Journey1/Timetables/Nitelink-Services/

DART

The DART train runs along the coast from Howth and Malahide in the north to Greystones in the south. The main DART stations close to Trinity College are Tara Street Station and Pearse Station. For timetables please see www.irishrail.ie

Luas

The Luas service has two tramlines between the city centre and the suburbs. The Green Line connects Sandyford to St. Stephen's Green, passing through Stillorgan, Dundrum, Milltown and Ranelagh. The Green Line also connects Trinity Hall with the top of Grafton Street, a 5-minute walk from Trinity's campus. The Red Line connects Tallaght to Connolly Station passing through Rialto, Smithfield and Abbey Street. For details, see: www.luas.ie

Other Transport Options

DublinBikes

Dublin has a growing bike-sharing scheme, allowing you to collect a bike from any DublinBikes stand and return it to any other stand. They offer annual memberships at very low cost. More information is available at: www.dublinbikes.ie

Nationwide Public Transport

Iarnrod Éireann (Irish Rail)

Irish Rail operates train services to Irish cities from two train stations in Dublin: Heuston Station and Connolly Station, both of which are located in the city centre. For timetables please see www.irishrail.ie

Bus Éireann (Irish Bus)

Bus Eireann has a nationwide network connecting all major Irish cities and also provides linking services from major cities to smaller towns or villages. Buses leave and arrive in Dublin at Busaras (Central Bus Station), which is close to Connolly Station. For further information please see: www.buseireann.ie

Bus Tours

The main tourist office in Dublin can provide information about coach tour providers in Ireland. The tourist office is located on Suffolk Street. Or visit: www.visitdublin.com.

Mobile Phones

Most staff coming from abroad buy a mobile phone for use in Ireland, with the most popular option being the "pre-pay" phone, also known as "top up" or "pay as you go". Instead of getting a monthly bill, you top up your credit as needed. With the pre-pay option, you purchase the phone and get a certain amount of free credit with it. Once your credit has run out, you can top up your credit a number of ways, including through an ATM, buying it in a newsagent or supermarket, or online.

There are three major mobile phone service providers:

All of the major mobile providers have retail locations on Grafton Street, just south of Trinity’s main gates. Look for mobile phones with Skype capability and other features to allow for inexpensive international calls and texts. It is also possible to obtain an Irish SIM card for use in your existing mobile phone, but you should check with your current provider for details.

If you are phoning a landline in Dublin from your mobile, you should put 01 (Dublin’s area code) before the telephone number.

Shopping

Bookstores

Hodges Figgis, 56-58 Dawson Street, textbooks available on top floor; Chapters, Ivy Exchange, Parnell Street, large selection of used and discounted books; Easons, 40 Lower O’Connell Street, large chain bookstore.

Stationery

Easons, Nassau Street, large paper goods selection on lower level.

Pharmacies

Lombard Pharmacy, 32 Lombard Street East; Boots, Grafton Street and St. Stephen’s Green Shopping Centre; Prices Medical Hall, 26 Clare Street; Hickey’s Pharmacies, 21 Grafton Street; Trinity Pharmacy, Nassau Street.

Groceries/Household items

There are grocery shops & household shops located on Grafton Street, the St. Stephen’s Green Shopping Centre, Baggot Street, Fleet Street and Henry Street. These are all within 5 to 15 minutes walking distance from the main Trinity campus.

Smoking in Ireland

Smoking is banned in all workplaces throughout Ireland, including offices, pubs, bars, restaurants and public transport.

Electricity Voltage

Staff who wish to bring electrical appliances with them should note that the voltage in Ireland is 220v. You will also need an adaptor, as the sockets in Ireland have three rectangular holes.

Trinity Security

Trinity’s campus is very safe and the Security Officers provide a 24-hour service. However, when you leave the campus it is important to appreciate that Dublin is a major international city with a population of over 1.2 million people and as such, you should remain vigilant about your personal belongings at all times.

The contact number for 24-hour Security Centre is 01 896 1317.

The emergency number is 01 896 1999.

Staff ID Discounts

You can get discounts by showing your Trinity Staff ID card in the following shops/outlets: O'Briens (Sandwiches), Kilkenny Shop Nassau Street (Retail/Food), KC Peaches (Food), Compu b (Apple Computers), House of Ireland (Retail), Fields (Jewellery) and Weirs & Sons (Jewellery). ..

Useful Links

www.facebook.com/trinitycollegedublin

www.youtube.com/trinitycollegedublin

http://itunes.tcd.ie

https://twitter.com/tcddublin

www.anpost.ie: Postal Service. The nearest An Post office to Trinity is on Suffolk Street, a 5 minute walk from campus.

www.esb.ie: Electricity Supply Board

www.bordgais.ie : Gas Supply Board

www.eircom.ie : Broadband and Cable Suppliers

www.upc.ie : Broadband and Cable Suppliers
.

Police

www.garda.ie : Ireland’s National Police Service

You should call 999 or 112 in the case of an emergency which requires an immediate Garda response. Emergencies include:

  • A danger to life.
  • Risk of serious injury.
  • Crime in progress or about to happen.
  • Offender still at scene or has just left.

In a non-emergency situation, you should ring your nearest Garda station if you need assistance. The nearest Garda station to Trinity College is on Pearse Street. Their phone number is +353 (0)1 666 9000.

Finding Accommodation

Trinity College Dublin, the University of Dublin Strategic Plan 2014-2019

The Strategic Plan 2014 – 2019 outlines the vision, mission and goals within the term of the strategic plan.

Vision

As a university of global consequence, we will be known for realising student potential and for research and scholarship that benefits Ireland and the world.

Mission

We provide a liberal environment where independence of thought is highly valued where all are encouraged to achieve their full potential. We will:

A – Encompass an ever more diverse student community, providing a distinctive education based on academic excellence and a transformative student experience.

B – Undertake research at the frontiers of disciplines, spurring on the development of new interdisciplinary fields and making a catalysing impact on local innovation and on addressing global challenges.

C – Fearlessly engage in actions that advance the cause of a pluralistic, just, and sustainable society.

Goals

For all nine components of the mission, nine goals are identified, each to be achieved within five years. Our nine goals are to:

A1: Strengthen Community.

A2: Promote Student Life.

A3: Renew the Trinity Education.

B4: Activate Talents.

B5: Build Valuable Partnerships.

B6: Research for Impact.

C7: Engage Wider Society.

C8: Demonstrate Institutional Leadership.

C9: Secure Trinity’s Future.

The full version of the Strategic Plan 2014 – 2019 can be viewed at www.tcd.ie/strategy.

Staff Involved in Research

Subscribe to the University’s research focus circulation list (funding opportunities are circulated).

  1. All research applications sent to external funding agencies have to be endorsed via the Head of School and Research Development Office.
  2. All open calls are advertised via the University’s RPAMS system: https://rpams.tcd.ie/sites/rpams/Lists/FundingCall/opencalls.aspx
  3. Anyone involved in research should be aware of and adhere to the University’s Policy on Good Research Practice and the Intellectual Practice Policy. They can be accessed on the Research Policies website: https://www.tcd.ie/research/dean/policies/

Academic Services

Further information can be found at the following links for a range of Academic Services areas within Trinity:

Academic Practice & e-Learning (CAPSL)

CAPSL offers a number of services and resources designed to enhance and support best academic practice and eLearning. Further information can be found at: www.tcd.ie/CAPSL

Library

Academic staff in particular will have a high level of interaction with the Library to support course modules. There are a range of supports that the Library offers to staff. Details can be found at: www.tcd.ie/library and www.tcd.ie/library/support

Trinity Teaching & Learning

Trinity Teaching and Learning, led by the Academic Secretary, is responsible for the conduct of activities in support of undergraduate and postgraduate education, and includes: the development and implementation of academic policy; development and coordination of the University’s quality assurance and improvement processes; support for the University Council and its academic committees; the academic administrative services that span the student life cycle. Further information can be found at: www.tcd.ie/teaching-learning

Academic Registry

The Academic Registry sits within Trinity Teaching and Learning, which is led by the Academic Secretary and is responsible for the conduct of activities in support of undergraduate and postgraduate education. Further information can be found at: www.tcd.ie/academicregistry

Careers Advisory Service

Some of the activities which the Careers Advisory Service help with include:

  • Working with students referred to the Service.
  • Providing information of the Graduate Labour Market.
  • Tips on writing a student reference.
  • Marketing the University.

Further information can be found at: www.tcd.ie/careers and www.tcd.ie/careers/academics/information.

Financial Services Division

Should you require access to the University’s financial information system (FIS), the following links will help:

FIS Support Team Contact Details:

Email: fis-support@tcd.ie
Tel: +353 (0)1 8962700

FIS Training Booking Form: www.tcd.ie/local/fis/training/FIS_training_booking_form.php

Oracle User Access Forms: www.tcd.ie/local/fis/oracle_access_forms/forms_index.php

Direct Access to the Oracle system: https://fis.tcd.ie

Financial Services Division (FSD) General Information:

FSD Contact Details:

Email: financial.services@tcd.ie
www.tcd.ie/financial-services/gen_contacts.php

Relevant Financial Policies:

www.tcd.ie/financial-services/docs/Travel_Policy.pdf
www.tcd.ie/financial-services/docs/Travel_and_Subsistence_Booklet.pdf
www.tcd.ie/financial-services/docs/Hospitality_and_Entertainment_Policy.pdf

Trinity Finance Manual:

www.tcd.ie/financial-services/Finance_Manual.pdf

Overall University Structure

The full organisational structure of Trinity College Dublin, the University of Dublin can be viewed at the following link: www.tcd.ie/provost/trinity-structure

Shops on Campus

Old Library Gift Shop

The Old Library Gift Shop stocks a wide range of books, postcards and other items. During the summer the stock is geared mainly to the interests of visitors, but it is changed seasonally and has a particularly attractive Christmas selection. The surplus from the shop is used directly to support Library services. Items can also be purchased online at www.tcd.ie/library/shop

The Students' Union Shops

The Students' Union Shops are located at House No. 6, Trinity and in the Hamilton Building. They stock a wide range of goods including stationery, confectionery, food, beverages, cards, etc. Newspapers are also available at discounted prices.

Science Gallery Shop

The Science Gallery is located on the main Trinity campus at the corner of Pearse Street and Westland Row. There is a cafe and shop located on the ground floor. There are also regular exhibitions which are free of charge. Further details can be found at https://dublin.sciencegallery.com

Catering Facilities

Common Rooms

Academic, Administrative and Library staff at or above the rank of Assistant Librarian are eligible for membership of the Senior Common Room. Application card is available from the Human Resources Department. Members of staff not otherwise eligible to join the Senior Common Room may join the General Common Room. Application for membership and enquiries should be made to extension 1865.

The Buttery Food Court

Located just off the main square, the Buttery offers a wide range of food choices, this is a great place to meet and catch up with friends between lectures. They offer a full breakfast range, made-to-order deli bar featuring a wide range of breads and fillings, a hot food offer and salad bar and a Lavazza speciality premium coffee bar located in the Vaults. The Food Court regularly features 'meal deal' promotions or themed food events.

Opening Hours: 7.30am to 4pm Monday to Thursday, 7.30am to 3pm on Fridays.

Lavazza at the Arts Café

This cafe offers a range of quality coffees, teas and hot chocolate. They also offer a range of hot and cold beverages, mouth-watering pastries, sandwiches and grab-and-go food offers. There is also additional outdoor seating provided in Library Square.

Opening Hours: 8.00am to 7pm Monday to Thursday, 8.00am to 6pm on Fridays.

The Hamilton Restaurant

Located at the front of the Hamilton Building, this restaurant offers a made to order sandwich bar, hot food offers and a full range of grab-and-go snacks and confectionery. Regular 'meal deals' and special promotions feature all year round.

Opening Hours: 8.00am to 4.30pm Monday to Thursday, 8.00am to 3.30pm on Fridays.

Dining Hall Student Buffet

Located in historic surroundings off main square, this restaurant serves a selection of hot dishes, salads, soups and desserts.

Opening Hours: 12 noon to 3pm Monday to Friday

Lavazza at the Westland

This popular coffee shop serves premium hot beverages and a range of grab-and-go snacks and pastries, a great place to see or be seen!

Opening Hours: 8.30am to 4.30pm Monday to Thursday, 8.30am to 3.30pm on Fridays.

Aras an Phiarsaigh Coffee Area

Serves tea and coffee. Located near to the Day Nursery, the Theatre and IS Services.

Opening Hours: 8.00am to 4.00pm Monday to Thursday, 8.00am to 3.00pm on Fridays.

Staff Restaurants

In addition to our staff being welcome at any of the restaurants listed above on campus, we would like to let you know about the following areas which are exclusively for staff of Trinity.

The East Dining Hall

Accessed through the Common Room, the Dining hall or via the stairs at the rear of the Catering Building, this private dining room serves lunch, which includes a full range of hot meals, desserts and a salad bar. They also serve a choice of soups and daily specials and a made to order sandwich bar.

Opening Hours: 12 noon to 3pm Monday to Friday

The 1592 Restaurant:

This exclusive fine dining restaurant is ideal for staff who wish to entertain guests at lunchtime. Please see our 1592 website for further details.

Opening Hours: 12.30pm to 2.30pm Monday to Friday

Delivered Catering

For further information, please contact ext. 1779 or email catering@tcd.ie

Off Campus Catering Outlets

School of Nursing & Midwifery in D’Olier Street

The Gas Café, operated by Carroll Food Services serves fairtrade coffees and teas, and a range of fresh baked pastries, gourmet sandwiches and snacks.

Opening Hours: 8am to 3pm Monday to Friday

St James’s or Tallaght Trinity Health Sciences

For staff and students located in either St James’s or Tallaght Trinity Health Sciences centres, Kylemore operate cafes in both sites with a premium Starbucks coffee offer, deli made-to-order sandwich range and grab-and-go snacks.

Opening Hours in the Old Stone Building, St James’s Hospital

8am to 4pm Monday to Thursday
8am to 3.30pm on Fridays

Opening Hours in Tallaght Hospital

8 am to 3.30pm Monday to Thursday
8 am to 3pm on Friday

For more information please see: www.tcd.ie/catering and www.tcd.ie/visitors

University Policies

Trinity policies may be updated from time to time. All employees must agree to be bound by them and must undertake to check for new and updated policies during their employment. Each new employee will be required to sign a document confirming this with their contract of employment. The most recent version of the University’s HR policies will be available at www.tcd.ie/hr

Full transcripts of Trinity Policies are available at www.tcd.ie/info/policies and include the following:

  • Access and Equality Policy.
  • Alcohol Policy.
  • College IT & Network Code of Conduct.
  • College IT Security Policy.
  • Emergency Procedures.
  • Employment of People with Disabilities.
  • Equal Opportunity Policy.
  • Equal Employment Opportunity and the Selection of Staff: Principles in Employment Practice.
  • Force Majeure Leave.
  • Fraud Policy.
  • Harassment including Sexual Harassment and Racial Harassment.
  • Information Systems Services Policies (http://isservices.tcd.ie/policies/index.php)
  • Intellectual Property Policy.
  • Parental Leave.
  • Records Management Policy.
  • Safety Statement.
  • Smoking in College.
  • Teleworking.
  • Trademarks.
  • Use of College Resources to use and access the Web.
  • Waste Management and Recycling on Campus.
  • Web Facilities for Campus Companies.
  • Code of Conduct for Employees.