Accounts Payable - Reimbursement of Expenses
Reimbursement of Staff Expenses
All TCD employees are required to complete their expense claims on-line using the Trinity-wide reimbursement system - Oracle Internet Expenses "iExpenses".
Access to iExpenses
Please complete the Oracle Access Form for iExpenses, available at the following link: https://www.tcd.ie/local/fis/oracle_access_forms/forms_index.php. This should be signed by your Head of School / Admin/ Support Area and sent directly to the FIS Support Team at: email@example.com. You will receive an email notification when your access has been granted.
When using iExpenses, please ensure that:
- Your default approver is correct, when entering a new expense report
- All receipts are scanned prior to entering a new expense report
Help and Support
- Please find helpful tips at the following link: iExpenses Quick Reference Guide
- You can book a place at an iExpenses workshop by completing the form at the following link: iExpenses Workshop Booking Form
- A user manual and online training material are available at: https://www.tcd.ie/local/fis/online_training/training_index.php
- The FIS Support Team are available on Extn 2700 or Email firstname.lastname@example.org for all queries
All Staff reimbursements are paid in Euro and are made on a weekly basis by EFT on a Thursday in respect of claim forms fully approved and audited (if necessary) by close of business on Tuesday. Please Note, it takes 3-5 working days for the payment to be credited to your bank account
Non-Staff Payment Requisitions
There is a separate form for Non-Staff Payment Requisitions (e.g. One-Off Lecturers, expenses etc.) available at the following links:
Appropriate notes and instructions can be found with the link to this form. A "Detailed Analysis of Expenditure" sheet must be used to list/identify all expenses incurred. The total from this form should then be transcribed and coded onto the front sheet of the claim. Please note: In accordance with Revenue Guidelines mileage can only be claimed by TCD Staff.
All reimbursement claims must comply with all Trinity policies, in particular the Hospitality and Entertainment Policy (H&E) and the Travel Policy. For details on these policies please see the links below:
All Non-Staff payment requisitions are paid on a weekly basis by EFT in respect of fully completed claim forms received in the Financial Services Division by 12.30pm on Tuesday, Please ensure that banking information is complete and you have provided a valid email for the payee so that we can contact them directly if we have any difficulties. Please Note, it takes 3-5 working days for the payment to be credited to your bank account
|Ola Kalus||AP Deputy Supervisor||Ext email@example.com|
|Rita Fisher||Reimbursements||Ext firstname.lastname@example.org|
|Linda Bissett||Reimbursements||Ext email@example.com|