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Reimbursement of Expenses


Reimbursement of Staff Expenses

Trinity employees on monthly and weekly payroll are required to complete their expense claims using iExpenses. Access forms to iExpenses are available at the following link: Oracle Access Forms. Once completed, the form should be sent directly to the FIS Support Helpdesk at:

When using iExpenses, please ensure that:

Help and Support:


Generally, staff reimbursements are paid in Euro and are made on a weekly basis by EFT on a Thursday in respect of claim forms fully approved and audited (if necessary) by close of business on Tuesday. Please Note, it takes 3-5 working days for the payment to be credited to your bank account. Please refer to the Payment Run Dates for details on the payment schedule around each month end.


Non-Staff Payment Requisitions

The form for Non-Staff Payment Requisitions (e.g. One-Off Lecturers, expenses etc.) is available at the following link:

Accounts Payable Forms

Appropriate notes and instructions can be found with the link to this form. A "Detailed Analysis of Expenditure" sheet must be used to list/identify all expenses incurred. The total from this form should then be transcribed and coded onto the front sheet of the claim. Please note: In accordance with Revenue Guidelines mileage and per diems can only be claimed by Trinity Staff.

All reimbursement claims must comply with all Trinity policies, in particular the policies listed at the following link: Key Financial Policies

All Non-Staff payment requisitions are paid on a weekly basis by EFT. Please ensure that banking, coding and payee email information is complete.

Contact Information

Ola Kalus AP Deputy Supervisor Ext 8223
Rita Fisher Reimbursements Ext 2892


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Last updated: Sep 01 2017.