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You are here Information for Teaching and Professional Staff > Guidance on Accessing LENS in SITS

Module Co-Ordinator

The Disability Service on completion of a needs assessment with a student will release a draft copy of a Learning Educational Needs Summary (LENS) to the student for approval. Once the student has approved their LENS within their my.tcd.ie portal the report will automatically be available for the module co-ordinator to view. Module Co-ordinators can review individual LENS reports and a list of students with reasonable accommodations following the steps below.

Please review GDPR recommendations linked here.

How to check LENS report assigned to my module

Each Co-Ordinator will have a link on their my.tcd.ie portal named Disability Service. Click on this link to view student assigned to you as the teaching module

image of a sample email sent to a tutorAll student assigned to the co-ordinator module will be listed. If no students are assigned it will advise of this.

 

 

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How to get a list of all LENS reports for students assigned to you

  1. Log in to my.tcd.ie
  2. Clicking on the ‘Disability Service’ option on the main toolbar:
  3. Finding the Disability Service tab

    A list of all students assigned to user are available to view:

    Read the information on the Welcome page
  4. Click on the ‘Export data’ and an excel download will be displayed giving you the full list of students assigned the module-Co-Ordinator. .  
The export data link - opens a xls view of all studnents listed Excel spreadsheet image of lsited students

How to access and view a LENS report for an individual student:

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to you are available to view.
  3. Select Click ‘View’ under the student you wish to view the LENS report
Finding the Disability Service tab

Select your Primary Disability

eg of a LENS

How to get a list of particular reasonable accommodations you are been asked to be aware of

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to you are available to view.
  3. Click on the ‘Export accommodations’
  4. Finding the Disability Service tab

    image of the export accaomadtion link

  5. Select the area of the LENS report you wish to view a list of accommodations from
Image of the listed supports ticked

Excel spreadsheet created

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Granting further read access to a teaching colleague

In cases where there are multiple lecturers involved in the teaching of a given module, only the name provided by your School in module manager will be given read access to full LENS reports.Local arrangements for dissemination to further TCD teaching staff may request access to the LENS report via the School nominated Disability Liaison Officer (DLO). The DLO has functionality to then assign read only access as required to further TCD staff following the guidelines linked here.

In the scenario where a teaching member of staff is a non TCD staff member and cannot be assigned access via the DLO we advise the module owner to download a list to xls format of the students within that module following the steps outlined by clicking this link .

The module owner can then share this information via there TCD One drive account to relevant external members of that teaching module. IT services have provided information on how to share files via one drive by clicking on this link.

 

Further Help

If you have a query about the way in which the Disability Service works, please use any of the contact details below:

Help contact details

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