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Trinity Disability Service

You are here Information for Teaching and Professional Staff > Guidance on Accessing LENS in SITS

Disability Liaison Officer

On the completion of a Learning Educational Needs Summary (LENS) report by the Disability Service staff, the report will be shared with the relevant school appointed Disability Liaison Officer via the my.tcd.ie portal (SITS). School DLOs can download individual LENS reports and a list of students with reasonable accommodations. School DLOs can also give permissions to other staff in the School to view LENS information.

Please review GDPR recommendations linked here.

How will I know when a student has a LENS report?

When a LENS report is released by the Disability Service an email notification and an intray message with the my.tcd.ie portal will be received by the DLO:

image of a smalpe email sent to a DLO

How to get a list of all LENS reports for your School

  1. Log in to my.tcd.ie
  2. Clicking on the ‘Disability Service’ option on the main toolbar:

    3. Finding the Disability Service tab

    A list of all students assigned to the Academic School are available to view:

    Read the information on the Welcome page
  3. Click on the ‘Export data’ and an excel download will be displayed giving you the full list of students in your School.  
The export data link - opens a xls view of all studnents listed Excel spreadsheet image of lsited students

How to access and view a LENS report for an individual student:

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to your Academic School are available to view.
  3. Select the student number
  4. Click ‘View’ and the student’s LENS will be displayed

Select your Primary Disability

eg of a LENS

How to get a list of particular reasonable accommodations for your School

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to your Academic School are available to view.
  3. Click on the ‘Export accommodations’

    4. image of the export accaomadtion link

  4. Select the area of the LENS report you wish to view a list of accommodations from
Image of the listed supports ticked

Excel spreadsheet created

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How to share a LENS report with a teaching academic, module/course owner

This allows a DLO to share a LENS report with a teaching academic, module/course owner via the my.tcd.ie portal and allows the DLO set permission on what an academic can access and for how long.

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to your Academic School are available to view.
  3. Select the student number
  4. Click ‘Assign’.
    5. image of the assign link to set access toan academic
  5. You are presented with a view of current access rights to the student's LENS report. Note:You can select 'revoke access' to take away access rights
    6. View of current access right to the LENS report
  6. Click ‘Add New’ to give the required level of access to the LENS e.g. read only access
    7. clcik on add new to add a new user for read only access
  7. Enter the academic or staff member to whom you wish to give ‘read access’ rights. Set the date you wish the access to deactivate. Please note you may only set access within the current academic year. Once complete, click ‘Add’.
    8. enter the name of user you widh to geive access to and click add
  8. You can choose to send an email to the academic’s TCD inbox to notify them of this access
    9. Email option to notify the academic of a LENS report

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How to Revoke Access

If required or if the academic no longer requires access you can highlight the academic's name and click 'revoke access'.

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to your Academic School are available to view
  3. Select the student number to access the list of people who have access rights
  4. Highlight the academic’s name and click ‘revoke access’

 

option to revoke access from an academic

Note the expiry date will be automatically set to the time/date 24hours before the current date.

How to Reinstate access to a LENS report

If required a DLO can reinstate access to a record that has been deactivated.

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to your Academic School are available to view
  3. Select the student number to access the list of people who have access rights
Highlight the academic’s name and click ‘Reinstate access’

 

Option to reinstate access

add date

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How to email a LENS report

Note: LENS reports may only be distributed to those who have been approved by the student and who have a legitimate purpose in line with GDPR.

  1. Login to my.tcd.ie 
  2. Click on the ‘Disability Service’ option on the main toolbar. A list of all students assigned to your Academic School are available to view
  3. Select the student number to access the list of people who have access rights
  4. Select ‘Email LENS’

    5. Email option

  5. Enter the text and the email address you want to sent the report to:
enter text and email address

HELP

If you have a query about the way in which the Disability Service works, please use any of the contact details below:

Help contact details

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