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Reasonable Accommodation Decision-Making Process

RA Decision-Making Process

  • Application

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The student applies online with the Disability Service.

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  • Needs Assessment

Based on appropriate evidence of a disability and information obtained from the student on the impact of their disability and their academic course requirements, the Disability Staff member will identify supports designed to meet the student’s disability support needs. Reasonable Accommodations are determined on a case-by-case basis through a Needs Assessment. This is carried out by a suitably qualified staff member in the Disability Service. A Needs Assessment takes into account the nature of the disability, course requirements, and individual differences. The agreed Reasonable Accommodations are reported in the Learning Educational Needs Summary (LENS). For more information on the Trinity Needs Assessment please click here. Students preparing for a Needs Assessment are encouraged to consult our 'Preparing for a Needs Assessment' page.

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The LENS report is the student's Disability Passport.

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Following the Needs Assessment, the student’s Disability Officer prepares an individual Learning Educational Needs Summary (LENS) detailing the Reasonable Accommodations to be implemented. The information outlined in the LENS is communicated to the relevant School via the student record in SITS.

Students with disabilities on professional courses may require additional disability support on placement. Following the Needs Assessment, the student’s Disability Officer prepares an individual Professional Learning Educational Needs Summary (PLENS) detailing the Reasonable Accommodations to be implemented.

 

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confidentiality

Information about disability is classed as sensitive personal data and will be processed by the University in accordance with the Data Protection Act 1998 (as amended) and the University’s Data Protection Policy. The University cannot pass on personal or sensitive information without the student’s written permission.  When the student applies for reasonable accommodations with the Disability Service (DS), they are asked to sign a ‘Consent to disclose form’ allowing DS to review and store disability documentation provided by the student to confirm eligibility to apply for reasonable accommodation for disability supports. Further levels of disclosure will be required for implementation of reasonable accommodations and these will be explained at the Needs Assessment meeting.

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communication

Following the Needs Assessment by the Disability Service and the submission of appropriate evidence of a disability by the student, a LENS report is disseminated to the student’s School via the student record in SITS. Schools should ensure that the LENS is disseminated to staff who are required to implement Reasonable Accommodations within the School. For research students, this is normally only the Supervisor and Director of Postgraduate Teaching & Learning. This information should be disseminated in line with the Data Protection Act 1988 (as amended) and University data protection policies. Further information on dealing with personal and sensitive data can be obtained from the University's Data Protection Officer.

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review

Students applying for reasonable accommodations with the Disability Service will be contacted twice-yearly to review their support requirements. This provides students with an opportunity to review and provide feedback on the quality of support received during the year. It also allows students to discuss their needs for the following academic year and to request changes to their support provision where additional support is required or support is no longer necessary.  Students can contact the Disability Service for a review of their support at any time during the academic year if the impact of their disability changes or they do not feel the Reasonable Accommodations in place are fully meeting their needs.

 

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School Disability Liaison Officer (DLO)

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Trinity has a well-established support system at a school-level to ensure the needs of students with disabilities are addressed. Each school has a nominated staff member who is a key contact within the School for issues relating to disability support, called a Disability Liaison Officer (DLO). For more information on the DLO's role, click here.