Microsoft Word - Guidelines for Accessible Documents
These guidelines apply to all Microsoft Word documents, including those in print and those which will be read electronically (e.g. email or a website).
When creating MS Word documents ensure you:
- use a sans serif font (e.g. Arial, Verdana, Calibri).
- use a text size no smaller than 12 point.
- use 1.5 spacing.
- avoid underlining or italicising text. Use bold instead.
- left align text. Justified text can lead to users focusing on the 'rivers of white space' between the words, not the words themselves.
For further details see Font styles
- use a good contrast between the font and background colour.
- avoid black text on a pure white background.
- use cream paper rather than white
- avoid using colour alone to highlight issues or provide definition.
For further details see Font Colour and Background colour
Heading Styles and Formatting:
- ensure all headings are styled correctly.
For further details see Heading styles and formatting
- ensure all images have an alternative text description.
For more details see Best Practice with Images
Adding hyperlinks & screen tips
You can enhance the clarity of some text documents with screen tips. See Screen tip Hyperlinks
Checking the accessiblity of your document
- MS Word has an in-built tool to allow you check the level of accessiblity of your document.
For more details see Checking your document for Accessiblity
Download a summary on how to create accessible info in MS Word:
Summary guidelines: Video tutorial (length 1m 50s)