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Welcome

You are visiting the front page of the Procurement website. These pages have been constructed to provide a service and useful information to staff, students and other interested parties, in relation to the functions and services provided by the Treasurer's Office.

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Note - Project Initiation Document for all Tenders:

Please fill out the attached Project Initiation Document and return it to the relevant procurement staff memeber.

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NB. Note re EUR500 Non Compliance Charge

Please follow the link below for a general introduction to the contracts currently in place in College focusing on College's range of suppliers, the categories of spend they cover, the use of Preferred Supplier Contracts and the need for compliance with them.

Procurement Presentation

In addition, the presentations covered the Non Compliance charge.

Non Compliance Charge

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Objectives

The objective of the TCD Procurement and Contracts Office is to facilitate the negotiation of arrangements for the purchase of the right goods and services in

• The appropriate quantities
• The right place
• A timely manner
• The most economically advantageous fashion

consistent with the principles of National and EU directives on procurement. This to be achieved in co-operation with budget holders, key buyers, other universities and suppliers.

Best Practice

The following basic principles should always be followed;

• It is a basic principle of Government Procurement that competitive tendering should always be used, unless exceptional circumstances apply.
• Tax Clearance Certificates are obligatory in all cases where orders or cumulative orders exceed €10,000 (incl. VAT) annually.
• All items and services not available as part of a centrally agreed contract and having a value exceeding €5,000 and below €25,000 (excl. VAT) shall require at least three written quotations to satisfy College Procurement Procedures.
• All items and services not available as part of a centrally agreed contract and having a value exceeding €25,000 (excl. VAT) shall be subject to tender through the College Procurement and Contracts Office.
• If a contract exceeds the current financial threshold in the EU Directives (€200,000 excl. VAT), the contract shall be open for competition across all EU Countries and shall be advertised in the supplement to the Official Journal to the EU.
• EU Public Procurement Directives shall be followed where a project is wholly or part funded by EU Institutions. This applies to all research contracts and capital projects.
• National Guidelines apply, not only to formal written contracts, but also to all procurements and disposals.

Value for Money

The University purchases in excess of €60M worth of goods and services each year, representing about 30 % of total University Expenditure. The expenditure extends across a diverse range of goods and services that include highly complex laboratory equipment, IT equipment, travel, consultancy as well as low value items such as stationery and computer consumables.

The main aim of university policy on procurement is to achieve value for money having regard to probity and accountability. While price is very important in determining value for money outcomes in procurement and for certain categories of purchases in particular, it is not the only variable that needs to be considered. Value for money also encompasses non-cost factors. When making purchases of goods or services consideration should also be given to whether they are fit for the purpose for which they are intended, whether the goods or services provided are of sufficient quality and whether the level of service or support provided meets the requirements. There are other issues that should be considered including whole-of-life and transaction costs associated with acquiring, using, holding, maintaining and disposing of the goods or services. Value for mony in procurement is, therefore, the optimum combination of whole-life costs and/or price, where appropriate, and quality (or fitness for purpose) to meet the user's requirements.

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