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Research Ethics Committee

Overview of Research Ethics Review & Process

All members of staff or students undertaking research should do so with cognisance of the Trinity College Guidelines for Good Research Practice  no matter what their research project entails.

If your project involves the recruitment of students from the School of Medicine, a letter of support, must be sought from the Associate Director of Undergraduate Teaching and Learning in the School of Medicine before making an application to any research ethics committee. To seek such a letter please email: Associate Director of Undergraduate Teaching & Learning for School of Medicine

Level 1 School of Medicine Research Ethics Application for Review
The School of Medicine Research Ethics Committee reviews applications from staff and students from the School of Medicine TCD. These applications must match the Level 1 Research Ethics criteria as set out here: Criteria for Research Ethics Committees (2014) (PDF 119 kB)

Application Process for School of Medicine Research Ethics Committee


*Please note that all applications from September 2016 to School of Medicine Research Ethics committee are to be made via the online ethics application system detailed below*

Please read the Guidance Notes (PDF 441 kB) , Appendices (Word 26 kB) and the Module Evaluation-Study design Guidelines (PDF 111kB) before completing the application form below.

A common reason for requesting amendments to applications is due to the application form not being completed properly.

  1. Please download the application form (Word 93 kB) and save on to your computer.
  2. Please complete all the required sections on the form.
  3. Please save the completed form in the following format only.

[ApplicantnameMonthYear] and as a PDF file. e.g. MaryByrneMay2015.pdf

This file must then be processed as follows:

  1. The application must be printed by the applicant and signed by the supervisor as listed. The file must be submitted via the online ethics application system here before 5pm on the relevant deadline date. If this is your first time using the online system, you will need to register as a new user. Please read the online system user manual here
  2. The submission is sent to the Academic Supervisor/lead researcher via the online application system for approval before it can be submitted to the Research Ethics Committee. If this is their first time using the online system, they will need to register as a new user. Please read the online system Academic Supervisor/lead researcher user manual here  

Notes:

  • Any application not meeting the deadline for submission will be automatically rejected
  • A cap on the number of applications to be reviewed at any meeting will be 15
  • All applications therefore will be marked with time and date on receipt (via online submission)

Decision Process for School of Medicine Research Ethics Committee

  • Each applicant / supervisor will receive notification stating the decision as per the School of Medicine Research Ethics Committee within 5 working days after the Meeting.
  • Each applicant will be provided with sufficient time to submit any amendments to their application, but this time will not exceed a period of one calendar month. Amendments are submitted via the online ethics application system here.
  • An amendment queue system will operate, applicants should note that when they send amendments to their application, they will be placed in a queue and will be reviewed as soon as possible, but this process is likely to be twice a week.

Failure of an applicant to adhere to the re-submission timeframe of 30 days may incur a penalty whereby the application may expire and may need to be re-submitted.

DEADLINE
Online Submission
5PM

MEETING DATES

Thursday 7th September 2017
Thursday 12th October 2017
Thursday 9th November 2017
Thursday 30th November 2017
Thursday 4th January 2018
Thursday 8th February 2018
Thursday 8th March 2018
Thursday 5th April 2018
Thursday 3rd May 2018
Thursday 7th June 2018
**No Meeting in July & August
Tuesday 19th September 2017
Tuesday 24th October 2017
Tuesday 21st November 2017
Tuesday 12th December 2017
Tuesday 16th January 2018
Tuesday 20th February 2018
Tuesday 20th March 2018
Tuesday 17th April 2018
Tuesday 15th May 2018
Tuesday 19th June 2018

 

Disclaimer

  • It is essential that applicants carry out their research study exactly as indicated on the application as approved by the School of Medicine Research Ethics Committee.
  • If any new information comes to light after ethical approval has been received and the study cannot be carried out using the methods as per the approved application, you must contact the School of Medicine Research Ethics Committee to seek approval for any subsequent amendments as necessary, until approval is granted your study must be suspended.

Amendments to Approved Studies  

If you need to make amendments to an approved application, you will need to create a new application on the REC online application system. 

We ask that you: 

(1) Precede your study title with the mention: **Amendment request**
(2) Complete and upload this form (MS Word 20 kB).
(3) Upload a copy of your original ethics application form with the requested amendments highlighted in red.

 

Reporting on Approved Studies

Approved research projects must submit an annual report for ongoing projects and an end of project report upon completion of the study

Annual Reports
Any research project that is ongoing for more than 12 months will require the submission of an Annual Report to the School of Medicine REC Chair confirming that the project still adheres to the protocol approved by the School of Medicine REC.

End of project reporting
Applicants should complete the end of project report upon completion of their approved project.

These reports should be submitted by email to somrec@tcd.ie.

Other Research Ethics Committees

If your study does not meet the Level 1 Research Ethics criteria, you must apply to the relevant Research Ethics Committee listed below;

Level 2 Research Ethics Applications for Review
All research ethics applications matching the Level 2 criteria must be submitted to the Faculty Research Ethics Committee.

Animal Research Ethics Applications
All research ethics applications involving animals must be approved by the TCD Bioresource Research Ethics Committee Email: Bioresources@tcd.ie.

Hospital Research Ethics Applications
Any patient related research being undertaken on the St James/ Tallaght hospital site which requires ethical approval requires a submission to be made via Joint Research Ethics Committee (JREC): Claire.Hartin@amnch.ie

Should you be unsure of whether your application meets the criteria for the School of Medicine Level 1 Committee review please send an email to somrec@tcd.ie providing a short description of the research you wish to undertake, and advice will be provided.