IT Security


Today technology is so integral to our lives that it can be very easy to forget what we put at risk when we use it. That’s why protecting yourself, your computer or phone (and all of its contents) is just as vital as locking your front door when you leave the house.

All staff have a responsibility to maintain the security of their computer equipment and any data on the Trinity data network for which they are responsible.

Visit the 'Keeping IT Secure' section of our website for detailed information on the IT security resources available to you, and advice on how to keep your equipment and data secure.

Password Safety

Do not share your password with anyone, for any reason, at anytime. You are responsible for any action carried out under your login.

Phishing Awareness

In recent years there has been an increase in the number of illegitimate 'phishing' emails. These can often appear to be coming from a legitimate source but please note - we’ll never directly ask you for your login details via email. Be watchful for phishing emails that ask you to take immediate action or ‘update,’ ‘validate,’ or ‘confirm’ your account information and if in doubt contact the IT Service Desk.

GDPR & Data Security

As a staff member you will be in contact with data of many types, it is important to know how to handle, store and process such information so you can keep within the data protection and GDPR requirements.

In order to make sure you handle, process, store and access data correctly you will need to classify the data in question. For more information on data storage options please see our data storage overview.

Nine Helpful IT Security Tips

Click here to read our security tips

  1. Stay vigilant; when you’re not, you become an attractive target. Don’t ever say ‘this won’t happen to me.’
  2. Create strong and memorable passwords that will keep your devices and accounts (email, social media, banking) safe and don’t use the same password across all of your accounts.
  3. Lock your computer, smartphone or tablet with a password or PIN.
  4. Use caution when opening email attachments or clicking on links within emails.
  5. Use trusted computers & connections to check sensitive information.
  6. Back up your data regularly and keep your anti-virus software up-todate.
  7. Be in control of what you share on your social media accounts by checking the privacy settings.
  8. If someone calls you or emails you looking for sensitive information, it’s okay to say you don’t want to share information.
  9. Be sure to keep an eye on your accounts. If you see something unfamiliar, it could be a sign that you’ve been compromised and need to change your password immediately.

A Short Video on IT Security

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