IT Security tips & good practice
To protect your device and data please follow these simple steps:
- Be aware of your obligations under Trinity's
- Don't reveal your passwords to anyone else. Your Trinity computer account and network login password act as your identity on the Trinity data network and restrict access to your email and other files to you. Guard your passwords and always change them if you suspect that they have become known to others. It is strictly against published Trinity Policy to allow your Trinity accounts and passwords to be used by others.
- If you are using a Windows PC or Apple Mac on the Trinity data network in offices and labs please ensure that the ePolicy Orchestrator Agent (ePO Agent) is installed prior to installing McAfee VirusScan or McAfee Security. This is not relevant for students using the TCDconnect service.
- Make sure you have anti-virus software installed. Trinity has a site licence for the installation of anti-virus software on all computers on the network, either Trinity-owned or privately-owned.
- Configure your anti-virus software to update regularly. We recommend a daily update interval. This can be set to be automatic so you don't have to do anything daily apart from being logged on to the network at the specified update time. The updating only takes a few minutes and occurs in the background so you can continue to use your machine during the process.
- Use your anti-virus software to scan your computer regularly. Anti-virus software typically consists of two components - a detection element (the virus definitions), which can detect known viruses and prevent them from triggering, and a cleaning element (the engine) which can disinfect viruses which may already be on your computer. Scans can be set to run automatically or manually.
Stay current on software security updates for your software. All software companies are constantly releasing patches and updates to fix security issues, as well as other flaws discovered in their products. These flaws are what virus writers and hackers exploit to gain access to your data. Make sure you stay ahead of the hackers and keep you software up-to-date. A quick and easy way to do this for Microsoft Windows users is to run 'windows update' from the icon on your start menu.
- Backup your files regularly. Viruses are not the only reason you can lose files. Other contributory factors can include hardware failures, software crashes or even the loss/theft of computer equipment, so always backup regularly any essential files. Remember to backup your documents, images and other data.