Personal Filestorage--How to access
All staff and students have an allocation of 100MB of Personal Filestorage in the form of a folder on a central 'quota' server which can be accessed from any computer on the College network or from any computer with an internet connection. This filestorage can be used to house your data such as word documents and images.
All Personal Filestorage folders are located on a server called ntserver-quota. The quota server contains staff and student folders, based on the first character of your username. For example a student whose username is jbloggs would find their 'jbloggs' folder in the studentj folder. A staff member with the username bloggsj would find their folder in the staffb folder etc.
Each user is obliged to monitor and maintain the amount of space they have used in their Personal Filestorage to ensure they do not exceed the 100MB quota, and to back up any critical files they have stored there. IT Services is not responsible for backing up the data in users' filestorage folders. See our pages on how to backup filestorage.
For more information on your Filestorage quota of 100MB and how to manage this quota see our web page on filestorage quota.Filestorage can be accessed in a number of ways. Please choose the appropriate instructions for the methos you wish to access your filestorage folder:
It is possible to connect to your Personal Filestorage folder from the TCDconnect service and from locations outside Trinity:
When working on files in the IT Services Computer Rooms, you should always save your files to filestorage as you go along. Make backup copies to removable media but do not save to removable media unless you are also saving to filestorage. Save your work at regular intervals as if there is a problem with the network or with your computer you could lose hours of work unless you have been saving to filestorage as you go along.
In IT Services Computer Rooms saving to your personal filestorage is a straight-forward procedure. From within whatever application you are using, Microsoft Word for example, follow the steps below to save to your filestorage folder:
- Click File and Save.
- Click Desktop.
- Double Click Filestorage.
- Click Save.
There is a shortcut to filestorage on the desktop. Double click on this to view the contents of your filestoreage. Also the S: drive is mapped automatically to your filestorage. If you open My Computer, you will see an icon for "jbloggs on ntserver-quota\studentj (S:)".
Most Windows PCs will automatically have their S:\ drive mapped to the filestorage folder of whoever is logged into the PC so to access the filestorage folder simply browse to your S:\ drive in My Computer. If this is not the case then to browse to the folder over the network you must:
- Open Network Neighbourhood or My Network Places.
- Go To Entire Network - Microsoft Windows Network.
- Choose College.
- Choose Ntserver-quota.
- Locate the folder dependent on your status and the first letter of your username e.g. studentj for student with username jbloggs
- Open the studentx or staffx folder and locate the folder bearing your username e.g. jbloggs.
- Right-click the mouse button and choose Create Shortcut. You can choose to locate the short cut on the Desktop of your PC.
There is an alias on the desktop to your personal filestorage folder. Double click on the filestorage icon and you will see the contents of your filestorage. Also any files saved to the desktop on the Mac are accessible in a folder called desktop in your filestorage folder.
- From the main menu click on Go and Connect To Server (or press the Apple key and ‘k’ together).
- In the server address box, type in smb://ntserver-quota/staffa/username or smb://ntserver-quota/studenta/username replacing 'a' with the first letter of your username, and replacing 'username' with your College username.
- You should receive a filesystem authentication box asking for username and password. Please enter your College username and network password. (Note: the username is set to your Mac username by default, so you will need to change it to your College username).
- Once the username and password are entered in, click ok and the parent folder should be mounted on your desktop and your filestorage folder will be opened.