Installing, Configuring, Using Eudora for Mac

Eudora for OS X | Using Eudora

Note that these settings are not applicable to students using the MyZone service.

Installing Eudora 6.2.3 on Mac OS X

• Download Eudora 6.2.3
• The download will take place automatically to the desktop
• A window saying "To install Eudora, double click the installer below" should appear when the download is complete. Double click the installer icon.
  Tip: If this window does not appear double click Eudora 6.2.3 on the desktop.
• Click Continue
• Click Continue and then Agree on the licence page
• Choose Install Eudora 6.2.3 for the first time, then Choose Install
• You will be asked for a folder in which to install Eudora. Select a folder and click Choose.
  Tip: If there is already a version of Eudora installed on your computer you should choose a new folder as the installation might overwrite the files (and mailboxes) in the existing Eudora. Create a folder called John's email or Sue's email.
• Installation will then take place. Once it is complete a window should appear saying 'Installation was successful'. Click OK. You should be able to launch Eudora.
  Tip: Create an alias to Eudora on the desktop
• The Eudora Application folder should be open. if it is not, Click on Go and choose Applications then choose the Eudora Application folder.
• To make an alias highlight the Eudora program file
• Click on the File menu
• Make Alias
• Drag the alias to the desktop
• Eudora will now be installed on your Mac and you are ready to configure Eudora.

Configuring Eudora 6.2.3 on Mac OS X

• To run Eudora, double click on the desktop alias.
• The Settings dialogue may open directly, if not click on the Special menu and select Settings
• Click on the Getting Started icon on the left
• Fill in the User Name field with your College username eg. jbloggs
• Fill in the Mail Server field with mail.tcd.ie
• Fill in the Real Name field with your preferred name for correspondence eg. Dr. Joseph Bloggs
• Fill in the SMTP Server field with smtp.tcd.ie
• Fill in the Email Address field with username@tcd.ie, or firstname.secondname@tcd.ie if you are a staff member with a long email address
• Scroll down to the 'SSL' icon on the left hand side.
• Set the 'SSL for POP' to Required, Alternate Port
• Click OK to close the Settings dialogue and you are now ready to use Eudora.

Eudora Usage Instructions

Send email

1. Click on the Message menu and select New Message
2. Fill in the To: field with the recipient's email address
3. Fill in the Subject field with a title appropriate to your message
   Tip: Subjects are optional but they are advisable as you can see from a glance what the message refers to
4. Click in the blank body of the email and compose your message
   Tip: Eudora has a "word wrap" facility so you when you get to the end of a line you can keep typing and the cursor will automatically jump to the next line
5. When you have composed your email, click on the Send button

Read/receive email

1. To check for New Mail, click on the File menu and select Check Mail
   NB: You may be asked for your email password
2. Any new messages will appear in your In mailbox
   Tip: If your In mailbox is not visible, click on the Mailbox menu and select In
3. New emails are signified by a blue/black dot to the left of the Subject line. To read the email simply double click on the Subject line. The email will then open in its own window.

Reply to or Forward an email

Select the email by clicking once on it, or by double clicking on it to open it, then click on the Message menu and select Reply/Forward.
Note that the original message is included with each line preceeded by a "<"

Delete email

Select the email by clicking once on it, or by double clicking on it to open it, then click on the Message menu and select Delete.
NB: The above step only puts the email in the Trash mailbox. To completely delete the message, you have to empty the Trash mailbox, by clicking on the Special menu and Empty Trash.

Sending Attachments

1. Frequently you will need to send attachments with an email message. (Attachments are any computer files such as Word documents, pictures, audio/video clips, etc). To attach a file compose an email as normal but prior to sending perform the additional step of attaching the file(s).
2. Having composed the mail, click on the Message menu and select Attach Document
   Note that in this instance Document refers to a file of any type, such as an image, video/audio clip, etc
   
3. Browse to the location of the file
4. Once you have located the file, click on it to select it and click Open. The filename will then appear in the X-Attached field of the message.
5. Send the email as normal by clising on the Send button
   Tip: It's always a good idea when attaching files to include in the email message the name of the software that was used to create the attachment, such as Microsoft Word 98 on MAC, as often the recipient may not have the same software and as a result may have difficulty opening the file.
   Note: You can receive/send multiple files attached to the same message but the combined total of the files cannot exceed 8000kb. (This is unlikely to be an issue if sending or receiving documents but may be if you are sending or receiving audio/video clips. If you have regular occasion to send or receive large files to or from colleagues, consider the use of File Transfer Protocol (FTP) rather than email attachments).

Delete email attachments

When you delete an email message any attachments which came with it will not be deleted accordingly. Attachments are saved in a folder separate from your email messages so you have to go to this folder to move/delete any attachments.

Print email

Select the email by clicking once on it, or by double clicking on it to open it, then click on the File menu and select Print

Sort email

To Sort email (by date for example). Open the mailbox, click on the Special menu, select Sort and choose the basis for your sort, in this case by Date.

Create personal mailboxes

1. You can create personal mailboxes in Eudora, perhaps for each person/forum with whom you correspond, and then transfer all mail from/to them to this mailbox.
2. Click on the Mailbox menu and select New
3. Type in the mailbox name
4. When you now click on the mailbox menu you will see the list accumulating as you create more mailboxes

Move between mailboxes

Click on the Mailbox menu and select the name of the Mailbox

Transfer email between mailboxes

1. Go to the source mailbox (via the mailbox menu)
2. Select the message(s)
   Tip: There are standard techniques for selecting multiple messages.
   Tip: You could use the Sort option described above to sort by Sender and then use the standard techniques for selecting multiple messages to move all their messages en bloc to the appropriate mailbox
3. Click on the Transfer menu and select the destination mailbox
   Tip: By default when you send a message, a copy of the message is saved automatically in the Out mailbox. It is good idea to transfer this eamil from the Outbox to the personal mailbox you've created, so that this mailbox contains relevant correspondence both to and from that person/forum.