New Employees

New Employees or Staff rejoining TCD should send  Parts 2 and 3 of their original Irish P45 to the Payroll Services Section, Human Resources, House 4, College and they should contact the Revenue on 1890 333 425 for a Certificate of Tax Credits to be issued. The payroll office in Human Resources cannot accept photocopies of P45s.

Your First Job

If you are commencing employment in Ireland for the first time and have received your PPS No. you need to register for My Account with Revenue on www.revenue.ie.

You will need the following details to register:

  • PPS number
  • Date of birth
  • Mobile number or landline number
  • Email address
  • Home address.

Revenue will match the details provided by you against details provided to them by the DSP. If all is in order they will issue a temporary password for my Account to you by post. This takes about five working days from the time you submit your registration request.
You will have to create a new password when you sign in to my Account for the first time. It is important to remember that the temporary password that they send you has an expiry date so you should sign in to my Account and create your new password as soon as you receive their letter. Otherwise you will have to register for myAccount again.

If your details do not match with those on file from the DSP, we will contact you and you may be required to have your details with the DSP updated. When this has been done you will have to submit your registration application for my Account again.

Step 1. Register your new job

Once you start work you must register the details of your new job with Revenue to get your Tax Credit Certificate (TCC) - see section 2, otherwise your employer will deduct emergency tax on your pay. The Jobs and Pensions service will guide you through the process of registering your details and setting up your new job.
You will need the following details to complete the job registration:

  • your new employer’s tax registration number
  • the date you started your new job
  • your staff number if you have been allocated one by your employer - this is also called a personnel, works or payroll number.
  • if you are receiving a benefit from the Department of Social Protection they may ask you for the weekly amount, if it is not already on our record.

They will also ask some questions to help determine your correct tax credits.
After your registration is complete and your job is set up, a TCC will issue notifying both you and your employer of your tax credits and rate band. You will be able to view your TCC on PAYE Anytime (available within my Account) within two working days.

Once your employer has received this notification, he or she can make the correct income tax deductions from your pay.

Step 2. What is a Tax Credit Certificate (TCC)?

A TCC is a certificate issued to you by Revenue outlining the tax credits you are currently claiming and your income tax rate band. It also shows your USC rates and thresholds.
Your employer will receive a separate certificate showing the total amount of your tax credits and rate band. Your employers certificate does not give a breakdown of the tax credits you have claimed only the total amount. The USC rates and thresholds are also shown on your employer's certificate.

If you don’t have a PPS (Personal Public Service Number) you can apply for this at your local Social Welfare Office. They require certain documents and Proof of Identity to be brought to their offices before a PPS number can be issued. Please click on link to www.welfare.ie to get full information regarding the procedures involved in acquiring PPS Numbers from the Social Welfare. Once you have your PPS No. you can log onto my Account to request a Certificate of tax credits from Revenue.

Applying for a PPS No.

Who has a PPS Number?

You already have a PPS No. if you are Irish and:
a) Were born 1971 or after
b) Started work since 1979
c) Are getting social welfare payments

You already have a PPS No. if you are not Irish and have previously registered in full with the Tax Office in Ireland.
All Children are automatically allocated a PPS No. when a claim is made for Child Benefit or when a child is claimed for as a dependant of an adult who is getting a social welfare payment.
You can ring or call to:
Client Identity Services
Department of Social Protection
Shannon Lodge
Carrick-on-Shannon
Co. Leitrim
Locall: 1890 927 990

They will quote your P.P.S Number over the phone.
The Intreo website has Contact Information for its offices.

What should I do if I do not have a PPS Number?

You should contact your local Office of the Dept of Social, Community and Family Affairs. This office will try to trace a number for you or, in the event of you not having a number, will request one on your behalf.

Allocation of PPS Number

Where a PPS number cannot be traced, the customer should complete a PPS Number Application form (Reg 1) available only at Social Welfare Offices. The information required on Page 1 of the form –“Public Service Identity Data” – is prescribed by law (Social Welfare (Miscellaneous Provisions) Act 2002, section 12). Proof of Identity is a vitally important aspect of the PPS Number allocation procedure and must be established before a PPS Number is allocated. Presented Documents may be held for checking and applicant’s signature on the form must be witnessed by the officer receiving the application form. The following are the prescribed documents to accompany a PPS Number application.

PPS Number – Non-National

If you are a non-national you must apply for a P.P S. Number from your local Social Welfare Office. The nearest Office to Trinity College is:

Social Welfare Services Office, Apollo House, Tara Street, Dublin 2

This office is open Monday – Friday, 9.30am – 12.00pm and 2.00pm – 4.00pm

Proof of ID

Proof of ID - Irish Nationals

Long Birth Certificate
And
Valid Photographic ID e.g. Current Valid Passport or Full Driving Licence, Employment ID Card Etc.
And
Evidence of Address

Proof of ID - UK Nationals

Long Birth Certificate
And
Valid Photographic ID e.g. Current Valid Passport or Full Driving Licence, Employment ID Card Etc.
Evidence of either work/claim/residency/Tax Liability/Education history in the UK or Northern Ireland
And
Evidence of Address

Proof of ID – EEA citizens (EU Nationals – (other than UK) and citizens of Iceland, Norway and Liechtenstein) plus Switzerland

Current Valid Passport or National Identity Card
And
Evidence of either Birth/work/unemployment/residency/tax liability/education in an EU/EEA country or Switzerland
And
Evidence of Address in Ireland

Proof of ID - Non EEA Nationals

Current Valid Passport or Certificate of Registration with Department of Justice, Equality and Law Reform (Green Book or Plastic Card)
And
Evidence or either birth/work*/unemployment/residency/tax liability/education in the relevant country (*includes Work Permit or letter from the Dept. of Justice , Equality and Law Reform give permission to work).
And
Evidence of Address in Ireland

The following will not be accepted as Proof of ID

Short Version of Republic of Ireland Birth Certificate
Provisional Driving Licence
Baptismal Certificate
Personal Letters
Photo-copies of certificates
Savings Accounts recently opened.

The following are acceptable documents showing address:

Household Bill, Official Letter/document, financial statement, property lease or tenancy agreement, verified employer’s letter. All documents must show the applicants name and address.

Notification of PPS Number

In cases where a new PPS number is allocated, the customer will be advised of his/her new number through the issue of a letter of notification sent automatically to the address given on the application form within 3 to 5 working days. This letter is acceptable as proof of one’s number for transactions with specified bodies for public services e.g. health/education/ revenue/ employment/drivers licence.

Note:

There is no point in contacting the Tax Office without this number
You cannot open a bank account without a PPS number
Therefore it is imperative that you apply for your PPS number as soon as possible.

Employees who do not submit a PPS number will pay 40% tax & 8% on all earnings