The Dean should lead the short listing process for Associate Professorships and Senior
Lectureships but may devolve this responsibility to the nominated Chair, or hiring leader, for Lectureships. The C.O.O. will lead the short listing for senior administrative appointments or may devolve to the Chair, or hiring leader, in the case of administrative appointments.
All members of the selection committee must be invited to participate in the short listing process to:
(a) Ensure that fair and transparent decisions are reached and
(b) Establish a number of quality candidates.
Then, at a minimum, the Head of School, Head of Discipline and External Assessor who are members of the selection committee, must be involved.
A complete and accurate record of the Committee’s short listing decisions will be required to support the College’s Equal Opportunity Policy and for the purposes of satisfying feedback and Freedom of Information requests. To facilitate this process the Human Resources Department circulates a short listing spreadsheet with the applications to the hiring leader. The most highly ranked candidates shall be called for interview and the number called for interview should ideally reflect an applicant to appointment ratio of 5:1 (e.g. average of five candidates per position).
Where a third party such as a specialist recruitment consultancy is responsible for generating candidates, the College must follow its appointment procedures thereafter. Under Freedom of Information legislation, the records of any agency providing such a service to the College are subject to release.