Payroll

Pay Dates

Payment of Salaries/Wages is made as follows:

• Monthly payroll - pay day is 20th of each month for the full calendar month
• Weekly payroll - pay day is Thursday of each week for the full week
• Casual payroll - the last working day of the month

Payroll Deadlines

The following are the latest dates for receipt of instructions relating to the:

Monthly payroll – 1st day of month in which payment is to be made

Weekly payroll – midday Thursday for payment the following week In the week preceding a public holiday the deadline is midday Wednesday

Casual payroll – 6th of each month and where 6th falls on a Saturday/Sunday forms should reach Salaries & Wages Office, Treasurers Office, 5 College Green by the close of business on the preceding Friday

New Staff

If you are commencing employment in Ireland for the first time you will need to acquire a PPS number (Personal Public Service number) and then contact the Revenue Commissioners to apply for a Certificate of Tax Credit.   

Useful links:

• www.tcd.ie/Treasurers_Office/payroll/pay-newemployees.php (Opens new window)
• www.tcd.ie/Treasurers_Office/payroll/pay_vhi.php (Opens new window)
• www.revenue.ie (Opens new window)
• www.welfare.ie (Opens new window)

Payment of Research Fellows/Assistants/Undergraduate and Postgraduate Students

Research Fellows, Assistants and Postgraduate students are paid on the monthly payroll. Summer Undergraduate Students are paid on the weekly payroll.

Before payment can commence one of the following forms, completed in full must be submitted.

These forms must not be altered from their original format in any way.

Principal Investigators are invited to note that a payroll record for a Researcher cannot be established unless a research account code is provided.  Account codes are issued by the Research Section of the Treasurers Office.

Research Fellows – Nomination form signed by the Principal Investigator and Head of School should be sent to Ms. Claire Levingstone, Recruitment Section, Human Resources.

Research Assistants – Proposal form signed by the Principal Investigator and Head of Department should be sent to Mr. Aaron O’Hara, Payroll Section, Human Resources.

Postgraduate Research Students – Proposal form signed by the Principal Investigator and Head of Department, together with a Revenue Declaration form signed by hand and in full by the student, should be sent to Ms. Rachel Byrne, Payroll Section, Human Resources.

Summer Undergraduate Students – Proposal form signed by the Principal Investigator and Head of Department, together with a Revenue Declaration form signed by hand and in full by the student, should be sent to Ms. Ghati Hechei, Payroll Section, Human Resources.

Details of new staff other than Research Staff will be passed to the Payroll section by the Human Resources Recruitment section when a contract has been issued.  New staff will be established on the payroll on the basis of the contract details.

Extensions or Cessations

Proposals for contract extensions must be submitted in the first instance as follows:

Academic areas: through the Dean to the Faculty Executive Committee

Administrative areas: through the Human Resources to the Chief Operating Officer

In the case of Research Fellows, Assistants and Postgraduate Students, prior to the contract end date the Payroll section will contact the Principal Investigator by email to ascertain if the contract is to be ceased or extended.  Principal Investigators are urged to respond with the relevant information by the due date.  When payment of a stipend to a Postgraduate Student is to continue he/she is required to complete a new Revenue Declaration Form and return same to Ms. Rachel Byrne.

Cessation of Employment

If staff in academic departments leave or resign before their designated contract end the Faculty H.R. Advisor must be notified immediately so that the Payroll section can be informed.

In non academic areas the Human Resources must be notified in writing or by email as soon as possible so that payment of wages/salary can be ceased, outstanding holiday pay paid and P45 be issued on time.

In all cases, payment to staff leaving before the final day of the week or month, payment will be made on the normal pay date.

Changing a Research Account Number

In order to change a cost centre from a non research account to a research account or  from one research account to another it is necessary to complete a Staff Transfer Form and return same to the Research Section of the Treasurers Office, 5 College Green.
www.tcd.ie/Treasurers_Office/form/StaffTransferForm.xls (Excel 32 kB)

Changing Bank Account Details

It will be necessary to complete a new Direct Pay Mandate form and return same to Salaries & Wages Office, Treasurers Office, 5 College Green.
www.tcd.ie/Treasurers_Office/forms/directpaymandate.xls (Excel 30 kB)

Changing Personal Details

Please notify the Human Resources Department of any amendments to your personal details by completing the attached form.