In what period is the call open - when can I submit my application?

The call is open from Monday, 24th April 2017. It is important to note the relevant closing date for the promotion round for your particular Faculty when applying, as no late applications will be accepted.

Applications must be submitted through e-recruitment. Applications cannot be accepted before or after the Faculty closing date and time. Please see the attached links for the closing date and time for your Faculty at:  https://www.tcd.ie/hr/news/local_articles/2017/senior-promotions/stages.php.

Where can I find further information?

Further information on the Senior Academic Promotions Call 2017 is available at: https://www.tcd.ie/hr/news/local_articles/2017/senior_promotions.php.

What is the New Online Promotions Application Process?

In preparation for this call, an online promotions application has been developed in conjunction with HRIS and IT Services. The aim of the online application is to reduce the duplication and time spent by applicants inputting information that is already held in other College systems. Further information on the New Online Promotions Application Process is available at: https://www.tcd.ie/hr/news/local_articles/2017/senior_promotions.php#process.

There are 3 steps in the new online application process:

• Step 1, the applicant completes their user profile on the MyRSS by using the Promotions Wizard to generate a CV that is output to Word for the purpose of editing.
• Step 2, the applicant completes their promotions documents required on the HR Forms Hub which includes General Information, Summary of Achievements, Teaching, Supervision, and the applicant assembles these along with their Promotions CV into one promotion application document. The applicant downloads the Peer Review Report(s) and the Head of Discipline/School Report templates from the Promotions Webpage.
• Step 3, the applicant uploads to E-recruitment their completed promotion application, Peer Review Reports and Head of Discipline/School Report.

Can I access the HR Forms for Promotions Hub at home?

The HR Forms for Promotions is only available when you are logged into a College-networked computer. You can access it outside Trinity, if you have a College-networked computer with Visual Private Network (VPN) installed on your computer/laptop. VPN allows you to make a secure, encrypted connection to the Trinity data network from a remote location, such as from home or abroad. Click here for information on how to get VPN access https://www.tcd.ie/itservices/network/vpn.php.

How do I find the user guide on how to navigate the HR Forms Hub?

We have developed a user guide and a video guide for the HR Forms Hub which may be of assistance. Click on the link: https://www.tcd.ie/hr/news/local_articles/2017/senior-promotions/online-process.php.
Go to Step 2:

• Use HR Forms Hub HR Forms Hub User Guide (pdf 688kb)
• Use HR Forms Hub Video Guide (mp4, 9:51 minutes)
  Note: use Google Chrome or Mozilla Firefox to view videos.

How do I access the MyRSS Promotions Wizard?

If you have not already done so, you must register with the RSS here before accessing MyRSS: http://www.tcd.ie/rssregister.

The Promotions Wizard is accessible to all active RSS users here: https://tcdlocalportal.tcd.ie/pls/EnterApex/f?p=115:110.

Or via the RSS Reports Menu:

https://tcdlocalportal.tcd.ie/pls/webapps/cerif.cerif_reports_menu.main

If you have any questions or queries with how to use the Promotions Wizard please contact Ronan at senior.promotions@tcd.ie or telephone Ronan on ext. 4821.

What documents need to be uploaded to the e-recruitment system?

Three documents are required to be uploaded and in the following order:

1. Promotion Application Document (This is your assembled document from the HR Forms Hub i.e MyRSS CV and the General Information, Summary of Achievements, Teaching and Supervision document set)
2. Head of School/Discipline Report
3. The Peer Reviewer Reports (Research, Teaching and Service)

Where is the policy, and how can I find out whether I am eligible?

For the policy, please refer to: https://www.tcd.ie/hr/assets/pdf/procedure46b-senior_academic_promotions.pdf

For the criteria please refer to: https://www.tcd.ie/hr/assets/pdf/procedure46b_guidance_on_criteria.pdf

Do I need to include a report from the Head of School to submit an application?

Yes. The required report from the Head of School / Head of Discipline should be included in the documents uploaded with your Application Document onto e-recruitment.

Have the Sanders recommendations been implemented for this Senior Academic Promotions call (i.e. 2016-2017)?

Only one recommendation has been implemented with this call, which relates to quota.  Other recommendations will be implemented during the academic year 2017-2018.

What is the quota for the Senior Academic Promotions 2017 call?

The Board of Trinity College Dublin agreed in January 2017 that the quota for Senior Academic Promotions 2017 will be based on financial constraints.

I was reviewed this year (or in a previous year) by the Senior Academic Promotions Committee. Can I apply again under this call?

Yes, you can apply for this call this academic year 2016-2017. 

My Head of School or Head of Discipline is on the Committee. Can they sign my form? What is conflict of interest, and how does it apply to me?

No Senior Academic Promotions committee member assessing an application can advocate for candidates or sign off on an application form. Please check in advance of seeking your Head of Discipline /Head of School report that they are not committee members.  Alternative signatories must be sought. Conflicts should be brought to the attention of the Secretary of the Committee at senior.promotions@tcd.ie. New signatories can be agreed by Head of School/Dean as appropriate. The Dean and Provost will ensure that these rules are upheld. For details on the list of membership of the Senior Academic Promotions Committee and the Faculty Review Sub-Committee, please refer to https://www.tcd.ie/hr/news/local_articles/2017/senior-promotions/committee-membership.php .

How is the assessment carried out?

Please refer to:  https://www.tcd.ie/hr/assets/pdf/procedure46b-senior_academic_promotions.pdf .

What are the evaluation criteria?

Please refer to:  https://www.tcd.ie/hr/assets/pdf/procedure46b-senior_academic_promotions.pdf .

Who is carrying out the reviews of applications for promotion?

The HR Committee establishes the Senior Academic Promotions Committee and proposes membership to the University Council. The Senior Academic Promotions Committee reviews applications for promotion to the grade of Associate Professor, Professor In and for the award of Professor Of. It also assesses applications for accelerated advancement in the Associate Professor grade. This Committee has responsibility for maintaining an overall consistency in the procedure. It may also make recommendations to the University Council on matters of policy and procedures.
For the purpose of considering applications to Associate Professor and Professor grades, a Faculty Review Committee will be established. A review will be carried out at faculty level to consider all those candidates who have applied and to recommend those who have established a clear promotion case for consideration by the Senior Academic Promotions Committee. Membership of the Faculty Review Committee will be proposed by the Dean and Faculty Executive Committee and approved at Council and listed on the HR website.

Further information can be obtained at:  https://www.tcd.ie/hr/assets/pdf/procedure46b-senior_academic_promotions.pdf.

When will I hear the outcome of my application?

All candidates will be communicated with the outcome of their application at the same time at the end of the shortlisting period in July 2017. Those candidates shortlisted to proceed to the next stage (i.e. interview) will be informed of possible interview dates in October / November 2017. Please note that unforeseen circumstances may impact on this schedule.

When will the pay be implemented?

Please note that it is expected that promotions arising from this current promotions round will have an effective date of 1st October 2017 or as required by the Haddington Road Agreement. It is intended that awards will have effect in the coming Academic year 2017-18. The awards cannot be implemented until Council have approved the recommendations. The pay will be effective from 1st October 2017 (or next increment due date in line with public sector pay provisions). Effectively with the current Haddington Road/Lansdowne Road provisions, there are 4 possible dates for implementation dependent on how many deferred increments you have had previously and your current rate of pay (which determines the length of the deferral). As it is most likely that the full assessment phase will not be completed until after 1st October 2017 any staff whose date is 1st October 2017 will be paid at the time of approval retrospective to that date. The dates are:
1st October 2017,
1st January 2018,
1st April 2018,
1st July 2018.

Where can I find all the relevant links that I need?

Key Links
HR Web pages:  https://www.tcd.ie/hr/
All General Information:  https://www.tcd.ie/hr/news/local_articles/2017/senior_promotions.php
Frequently Asked Questions: https://www.tcd.ie/hr/faq/senior-promotions.php
The policy: https://www.tcd.ie/hr/assets/pdf/procedure46b-senior_academic_promotions.pdf
The criteria:  https://www.tcd.ie/hr/assets/pdf/procedure46b_guidance_on_criteria.pdf
Salary Scales: https://www.tcd.ie/hr/assets/pdf/monthly_academic.pdf
Register with the RSS:  http://www.tcd.ie/rssregister
Access the RSS: http://rss.tcd.ie
E-recruitment:  https://jobs.tcd.ie

What is the Research Support System (RSS)?

The Research Support System is a web-based information system, which incorporates an expertise database. The development of the Research Support System is directed by the Dean of Research. The System has been built in-house by M.I.S. (I.S. Services), and allows members of academic staff to input and update information on their academic interests and research expertise and publications. The Research Support System is managed and administered by the Library. Further information is available on the TCD RSS website: https://www.tcd.ie/research/dean/rss/.

I have some questions on RSS – where can I go for help?

The RSS Team hold workshops and demonstrations of the Research Support System which can be arranged on an individual or group basis – please contact rssadmin@tcd.ie with any queries you may have, or if you wish to attend a RSS workshop or demonstration.

How do I find the user guide on how to navigate the MyRSS Promotions Wizard?

We have developed a user guide and a video guide for the MyRSS Promotions Wizard which may be of assistance. (Note: use Google Chrome or Mozilla Firefox to view videos) Click on the link: www.tcd.ie/hr/news/local_articles/2017/senior-promotions/online-process.php

My RSS User Guide (pdf 2.3 mb)
My RSS Video Guides:

1. 1: Register Login and Locate (mp4 1.59 minutes),
2. 2: Overview, Navigation, Adding and Editing (mp4, 2.56 minutes)
   

I'm encountering problems with RSS Data Sources for Publication Metadata

Pubmed – IT Services are currently working on problems with importing data from Pubmed.
ORCID – ORCID is the preferred method of importing data into the RSS. Pubmed should not be selected as a data source for your ORCID Works (Scopus and CrossRef are fine among others).
RIS File Import – A manual import using RIS files. There are several methods of generating RIS files.Scopus and Google Scholar are 2 possibilities:

Scopus to RSS

1. Do an Author Search in Scopus to find your profile. Do a reasonably general search as you may have more than one profile.
2. Once you have found your publication click on Select all at the top of the page
3. Click on export and choose export to RIS file
4. In the RSS, click on add a publication and choose "Select a different other import option".
5. Select RIS, you will need to login again
6. Browse for your RIS file and upload it
7. Once it has been uploaded select the publications you wish to add to your profile and click on Import to RSS.

Google Scholar

In google scholar you must first change the settings to allow the export of citations. Instructions below:

1. 1. Go to Google Scholar
2. 2. Click on the little cog to the top right of the screen to access Google's preferences menu and then select Scholar Preferences.
3. 3. Under Bibliography Manager select the option Show links to import citations into and choose Refman in the drop down box.
4. 4. Click on the Save Preferences button.

Follow these steps to import search results into the RSS:

1. 5. After performing a search on Google Scholar click on the Import into REfman link for the reference you want to import.
2. 6. If you are presented with a window asking if you want to Open or Save the file, choose to save the file. The file will then be automatically saved in RIS format. Unfortunately Google scholar only allows you to export references individually.

Please contact rssadmin@tcd.ie with any queries

RSS Data Sources for Citation Values

Scopus – This is currently the most reliable source of citation data. The RSS does a nightly refresh of Scopus citations for all publications that have a Digital Object Identifer (DOI). To add a missing DOI, edit your publication in the RSS and click on "Identifiers". DOIs can be found in several places including your Scopus Author profile.

Web of Science – Data exchanges with the Web of Science database have become infrequent of late so these citation counts are likely to be out of date.

Google Scholar – Google Scholar citation counts cannot be refreshed automatically so these are based on the values manually entered via the Top 10 Works page of the Promotions Wizard.

The Overview page of the Promotions Wizard gives estimates of citation counts overall and for the last 5 years for the 3 sources above.  You can override these estimates by entering values in the “Actual Citation Counts” fields.

Please contact rssadmin@tcd.ie with any queries.

RPAMS – Research Proposal and Awards Management System

The TCD Research Proposal and Awards Management Solution (RPAMS) opened on 01 October 2012. It provides an end-to-end service process for TCD grant applications / contracts / research account set-up.

The RSS receives a quarterly refresh from RPAMS which is used to deliver the Grants Awarded data on the Grants page of the Promotions Wizard.  The next RPAMS refresh is expected in April 2017.  You should only enter grants in the non-RPAMS section if they have not been and will not be entered in RPAMS.

Please contact rssadmin@tcd.ie with any queries.

Senior Author

The RSS now supports multiple Senior Authors per research work.  You should review the Senior Author flag of all your works by editing the publication in the RSS.  The default value for Senior Author is NO. Please contact rssadmin@tcd.ie with any queries.

The Word documents are taking an extraordinary length of time to launch. What should I do?

Some Internet Explorer users have found that IE will not launch the Word documents, or it takes a very long time (more than 10 minutes). This issue seems to be with Internet Explorer, so please use try using a different browser, i.e. Chrome or Firefox.

I am in the HR Forms Hub but when I try to assemble the document set, the teaching/supervision and the CV details are not given?

When you output the CV to Word from the MyRSS Promotions Wizard, save it as RSS Promotions CV.docx. Do not rename the CV as the system expects your CV to be named "RSS Promotions CV.docx" when uploading to the HR Forms Hub.

The CV is still not importing into the assembled document even though I saved the CV on my computer using a different file name and even with the CV renamed to the original file?

When you output the CV to Word from the MyRSS Promotions Wizard, save it as RSS Promotions CV.docx.
If you saved it as a different file name and changed it back to RSS Promotions CV.docx it will not upload to the HR Forms Hub. Do not rename the CV as the system expects your CV to be named "RSS Promotions CV.docx" when uploading to the HR Forms Hub.

I‘ve forgotten my password, what can I do?

In the login section on jobs.tcd.ie click on "Forgotten Password". When you receive the (forgotten password) e-mail to your TCD e-mail account with the new password – type the new password into the password box (don’t copy and paste!).

I can't find the Senior Academic Promotions Competition on e–recruitment.

1. You need to log in to jobs.tcd.ie with your original TCD email address (this tends to be a shortform e.g. jbloggs@tcd.ie, rather than joseph.bloggs@tcd.ie).
2. Once in e–recruitment, under Menu, Click Search Vacancies, and then
3. Click Search by Competition type and promotions will come up; this covers both promotions and progressions
4. Click on your Faculty and the promotion title you are applying for
5. The user guide for using the e-recruitment system is available at https://www.tcd.ie/hr/assets/pdf/procedure46b-erecruitment-user-guide.pdf

I need help with e-recruitment – can you help me?

Please note:  HR cannot access or input your application or e-recruitment account. We are running a number of "end to end" roadshows across College which may be of assistance.  If you wish to attend one of our 1-hour IT Clinics: (RSVP to senior.promotions@tcd.ie.)

• Tuesday, 26th April 2017, FAHSS Board Room (Room 2026), Arts Building, @ 2.00 pm.
• Thursday, 28th April 2017, Staff Development Room, House 4, @ midday
• Thursday, 28th April 2017, Knowledge Exchange Room,TBSI, Pearse Street, @ 3.00 pm
• Further dates and venues to be confirmed. Contact senior.promotions@tcd.ie or hr@tcd.ie or extension 3333 or 3998

I think I've applied to the wrong competition – how can I change that the application will be inserted into the correct competition?

Unfortunately, HR cannot insert your application into the competition you should have applied for.  Before final submission, please ensure you have submitted to the correct competition in the correct Faculty. It is your responsibility to ensure that all the documents are submitted in your application, and submitted in the correct format, to the correct competition, by the competition closing time and date allocated to your Faculty.  Please e-mail:  senior.promotions@tcd.ie.

It is now 12.01 of the closing date for my Faculty – I'm in e–recruitment and the system won't accept my application?

The e–recruitment system automatically closes the competition on the specified date and time, and no late applications will be accepted. The e–recruitment system will not be opened for any candidate.  It is your responsibility to ensure that all required documents are submitted in your application and submitted in the correct format as outlined, by the competition closing date and time.

How much time should I allow to upload my documents to e–recruitment?

It depends on each individual, but normally 30–45 minutes should be allocated to load same – please note that if you are in the middle of submitting your documents at the specified closing time, the e-recruitment system automatically closes the competition at midday.  If you have not submitted your complete suite of required documents, and clicked "Submit" by the specified time, your application will not be accepted.

My documents won't upload onto e–recruitment?

• Some of the problems may happen due to the document name to ensure it is only words or numbers (i.e. ensure the document or file name does not contain such as !–" *: / \? < > |.)
• Ensure the document name is not too long (i.e. name can't be more than 256 characters)

How can I view my application after it was submitted?

When logged into your e–recruitment account, click on Application History in the Menu section on the left hand side of the screen.

How do I amend my application after submission?

There is no option to amend your application once submitted. If you wish to withdraw your application, please contact Human Resources at senior.promotions@tcd.ie.

Can somebody from HR input my application onto the e-recruitment system?

No member of HR can input your application. It is your responsibility to ensure that all documents are submitted in your application and submitted in the correct format as outlined. No member of HR can access your e-recruitment record.

I'm sure I submitted my application but have not received any acknowledgement from the e–recruitment system – What's happened?

Once your application has been submitted, you should automatically receive an "Application Acknowledgement" e-mail. If the e-mail is not received into your Inbox, check also your "Junk e-mail" box. If the e-mail is not there, call extn 3998 or 4821

OR
Ensuring that you are still within the time process (as e-recruitment automatically closes the competition on the date and time outlined). Did you press the "Save for Later" button to return your application at a later date? If so,

• did you go back into your e-recruitment account;
• did you go to the Application History under the Menu section on the left side of the screen and go through each step with pressing Save and Next at the end of each page till you reached Step 5  – Tick the box with agreeing  to the terms and conditions and press submit

OR
You may have run out of time - Please note that on the closing day the e-recruitment system automatically closes the competition at midday.  If you have not clicked Submit and submitted your complete suite of required documents by the relevant time, your application will not be accepted.

How do I find the user guide on how to upload my promotions documents to e-recruitment?

We have developed a user guide and a video guide for the uploading of documents to e-recruitment which may be of assistance. Click on the link: www.tcd.ie/hr/news/local_articles/2017/senior-promotions/online-process.php,
click on Step 3 – Use e–recruitment
E-Recruitment User Guide (pdf 1.2 mb)
E-Recruitment Video Guide (mp4, 9:09 minutes)(Note: use Google Chrome or Mozilla Firefox to view videos)

How do I withdraw my application after submission?

If you wish to withdraw your application, please contact Human Resources at senior.promotions@tcd.ie.