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Exam Accommodations

Exam

Trinity is committed to ensuring that its examination system enables students with disabilities to compete equally with their non-disabled peers.

To put exam accommodations in place students must first register with the service. Exam accommodations are then agreed upon during the Needs Assessment.

For further information view:

Standard Disability Examination Accommodations

Reasonable Accommodations in Examinations

Deadlines for Examination Accommodations

Departmental Assessments Accommodations

Using a scribe in Examinations

Identification of Students in Examinations

Standard Disability Accommodations in Examinations

Standard disability examination accommodations are listed here and explained below:

Exam Codes

Examination accommodations

10/15/20

10/15/20 Minutes an hour extra time

F

Special Furniture

S

Scribe

R

Reader

LV

Low distraction venue

IV

Individual venue

GV

Group exam venue

A3

Enlarge paper to A3 – FONT size xx

ST

Disclosure of disability sticker

PC

Use of computer

EL

Electronic paper

F&D

Food and drink

LR

Lens Report

 

Reasonable Accommodations in Examinations

Reasonable Accommodations

Examination accommodations are based on the impact of a disability on the student. Every student with a disability has different needs. To best tailor services to the needs of individual students, the Disability Service carries out a Needs Assessment.

The Disability Service (DS) advises Schools and Departments of the need for provision of reasonable accommodations for students registered with the DS at the beginning of each academic year. This information is specified in the LENS (Learning Educational Needs Summary) report, which is forwarded to the Academic Liaison Officer on behalf of each student. Each student will also receive an email at the beginning of term from the DS, which may be used in place of a LENS report.

Trinity has approved the following document: Guidelines for students and staff on the modification of examination and assessment arrangements for students with disabilities (PDF).This document is based on the agreed Dawn (Disability Advisors Working Network) exam guidelines principles available by clicking on this link (pdf).

Deadlines for Examination Accommodations

Deadline

Students should make requests as early as possible in the academic year. To ensure the Assessment, Progression and Graduation Team can set your accommodations for examination purposes the following deadlines are applied:

  • Semester 1 assessments and Foundation Scholarship assessment: the last Friday in September (28 September 2018)
  • Semester 2 assessments: the last Friday in January (25 January 2019)
  • Reassessments: Friday May 24 2019

Students registering with the Disability Service after these deadline dates will be accommodated in subsequent examinations.

If you have completed registration for your course for this academic year, are registered with the Disability Service requiring additional examination arrangements, and have confirmed your module enrolments with your School or Course Office, your examination timetable details will be included in the my.tcd.ie portal.   Any additional issues should be notified to your College Tutor.

Please note the Disability Service will not be able to confirm any examination arrangements as these are communicated to you directly via the my.tcd.ie portal

Further information at http://www.tcd.ie/academicregistry/exams/student-guide/

 

Departmental assessments accommodations

The DS liaises with the Examinations Office in relation to reasonable accommodations in formal semester examinations. However, with respect to in-class assessments or examinations not organised via the Examinations Office, the DS specifically requests in the LENS or by the email sent to the student that Schools and Departments should apply reasonable accommodations for such assessments. 
Therefore, prior to setting dates / venues for in-class assessment, the following steps should be taken by academic staff:

  • Identify students registered with the Disability Service
  • Identify the reasonable accommodations required which are specified in the LENS
  • Where necessary, contact the Disability Service for advice on providing stated reasonable accommodations.

Student responsibilities for departmental assessments/course tests

  • Students are required to initiate contact with the School/Department and request reasonable accommodations as per your LENS report, or email received following you needs assessment for particular assessments for School/ Department administered assessment.  You are advised to make contact at least two weeks prior to the assessment date to enable adjustments to be implemented.

You should contact:

  • The administrator/executive officer or Lecturer for module being assessed. When making contact with the Administrator/Executive Officer or academic to discuss your needs, you should bring a copy of your LENS report, or the Exam accommodation email sent to you by the DS.  This enables academics and Administrator/Executive Officer to ensure that exam accommodations are current and that you have a validated basis for requesting in-house accommodations. 
  • The Administrator/Executive Officer will arrange for the appropriate exam accommodations to be put in place including organising the venue as well as notifying you and the relevant academic staff of the arrangements.

Scribe in examination

  • A Scribe/Invigilator and Student are required to complete a short 10 minute online training session in advance of the student’s examination. The scribe and student will be required to sign acknowledgement forms and return these to eswadmin@tcd.ie to confirm the training and practice sessions were completed in advance of the exam(s) and to raise any issues before sitting the exam with the Disability Service Office Manager. It is the responsibility of the Scribe/Invigilator and Student to ensure this process is followed.

  • Scribe/Invigilator Training Acknowledgement template

  • Student Scribe Training Acknowledgement template

Identification of students in examinations

Even with the provision of additional supports in examinations, students who are Deaf or hard of hearing, or who present with a Specific Learning Difficulty, may not demonstrate their full potential in an examination.

Specific marking guidelines provide examiners with a framework for marking the scripts of such candidates. They do not ask examiners to compensate these candidates by giving them additional marks because they have a disability.

Students with dyslexia and students who are deaf or have a hearing impairment may opt to disclose their disability on their examination scripts, using a sticker.

Disclosure of Disability Sticker

Students may request one or more stickers for their answer booklets, which refer examiners to marking guidelines for students with a Specific Learning Difficulty or who are Deaf or hard of hearing. The onus is on the students to request sufficient stickers for insertion on the front cover of their examination booklets prior to their submission.

Click on the link for guidelines.

Students should request stickers at the start of their examinations so they may be included on their booklets while they are completing the other required details, and waiting for their exam to commence. Invigilators provide students only with sufficient stickers for their booklets.

Sample stickers:

Disclosure of Disability Exam Sticker