Examinations & Assessment
- Confirmation of Modules for Examinations
- Admissions to Examinations
- Arrangements at Examination Venues
- The Use of Calculators, Dictionaries and Other Reference Materials in Examinations
- Students permitted to take examinations while "off books"
- Absence from an examination
- Students With Disabilities
- Temporary Disabilities
Students are automatically assigned to the examinations corresponding to the mandatory and optional modules of the degree course on which they are enrolled. Schools or Course Offices are responsible for ensuring that particular students' module choices for the current academic year are correctly recorded in the CMIS Timetabling System at the beginning of Michaelmas term, and are updated as required thereafter. The onus lies on individual students to ensure that they promptly notify Schools or Course Offices of changes to their elective modules portfolio for which they intend to present for examination. If a student requires the provision of special examination accommodations it is essential that they register with the Disability Service.
Towards the end of Michaelmas term all undergraduate students will be requested to check their module details (compulsory and optional) as recorded on their portal page, via my.tcd.ie, and to notify the relevant Schools, or Course Office by a specified date if any details are incorrect. It is on the basis of this information that examination modules are scheduled and seating lists are generated. Also, if a student requires the provision of special examination accommodations during the annual exam sessions, it is essential that they register with the Disability Service by Teaching Week 3 of Hilary Term. If a student requires special examination arrangements and are not registered with the Disability Service by deadline they may not be correctly included for examination scheduling and may not be given alternative accommodations. The onus is on the student to ensure that they are entered for the correct teaching modules, and if applicable registered with the Disability Service.
The Academic Registry Service Desk registers full-year Erasmus and visiting students for the modules on the basis of information provided to that office by students.
Students are not permitted to present for examination in a paper which is not part of their registered course of study without the express permission of the Senior Lecturer.
No notice is required of intention to take an annual or supplemental examination in the course for which students are registered (degree, diploma or certificate), except in the case of students who are 'off-books' with permission to present for examination. The onus lies on individual students to ensure that they are correctly registered for any elective modules in which they intend to present for examination.
Students are not permitted to present for examination in a paper which is not part of their registered course of study without the express permission of the Senior Lecturer or Dean of Graduate Studies.
In order to receive full ECTS credit for a course, full-year Socrates and visiting students must present for the end-of-year examination in their chosen subjects unless alternative assessment methods have been agreed in writing between the Trinity College academic area(s) that teach the course(s) and the student's home university. The International Admissions and Study Abroad Team will register full-year Socrates and visiting students for the modules on the basis of information provided to that office by students.
The marking of all examination scripts written by students on all undergraduate degree, diploma and certificate courses, including all examinations taken by visiting undergraduate students, is conducted so as to preserve the anonymity of candidates. Where it is practicable, this policy extends to all candidates with disabilities and/or special needs, unless such a candidate formally waives his or her right to anonymity. Anonymous marking procedures do not extend beyond formal written examinations held at the annual, supplemental and Scholarship sessions*; in-course assessments including term tests, dissertations, and scripts written by candidates for the special examination session are all submitted under the candidate's name and student ID number. At present, postgraduate examinations are not anonymously marked.
* MCQ examinations are not anonymously marked.
For anonymously marked examinations students taking the same paper are seated in examination number order. The seating lists posted at the entrance to the examination venue list all candidates for a given paper by name in alphabetical order with seat number (but not examination number). A master seating list containing each candidate's name, student IDnumber, seat number and examination number is held by the Chief invigilator. Students must bring their College ID card to all examinations.
All students are required to record the following information on the cover of each examination booklet used:
- Examination number (For anonymously marked examinations only)
- Date of the examination
- Degree/diploma course
- Year of course
- Title of examination paper
- Seat number
- Number of booklets submitted.
- Student IDnumber, name and signature on the flap at the bottom right hand side of the booklet (For anonymously marked examinations only). This flap should then be closed and sealed in order to preserve their anonymity. The onus is on the students to ensure that they have sealed the flap before they submit their booklets to the invigilator.
- Example of a completed examination booklet
Students are required to familiarise themselves with and abide by the Guidelines for Students at Examinations and to follow all instructions given by invigilators in the venue.
The make and model number of any calculator used in an examination must be recorded by the candidate on each answer booklet. Other electronic devices, including programmable calculators, mobile telephones, are not permitted in any examination venue.
During an examination, candidates will be permitted to use only such reference materials as have been issued or authorised by the examiners. The use of dictionaries is not permitted.
Students with permission from the Senior Lecturer to go off books for an academic year and sit examinations in that year must pay an examination fee of €382. Off-books students with permission to take examinations are advised to consult with their School, Department or Course Office before the end of Michaelmas term to confirm their examination and/or assessment requirements while off-books.
The examination fee should be paid via your new student portal, my.tcd.ie in advance of the examination session. If a student has any queries regarding their payment of this examination fee they should contact the Academic Registry.
In the event that a student does not attend an examination they should contact their college tutor immediately, please refer to the Senior Tutor's website for more information.
Students who consider that illness may prevent them from attending an examination (or any part thereof) should consult their medical advisor immediately. Where a medical certificate is issued, in addition to any other relevant information, it should confirm that the student is unfit to sit examinations during the specified period. A medical certificate must be presented to the student's tutor within three days of the beginning of the period of absence from the examination. The tutor must immediately forward the certificate to the Senior Lecturer's Office. Where the student's tutor is not available to receive the medical certificate, it may be presented directly to the Senior Lecturer's Office or to the Senior Tutor's Office. Medical certificates will be held in confidence. Medical certificates will not be accepted in explanation for poor performance. Students who, for medical reasons, are permitted to withdraw from examinations may be required to present a certificate of fitness before being permitted to present for examination at a future session.
The definition of disability applied by the College is the legal definition outlined in the Equal Status Act 2000. Wherever possible, students with a disability should undertake the same assessments as other students following the same course of study. However, if a student is unable, through disability, to be assessed by the usual methods prescribed for his or her course of study, the Senior Lecturer may vary the method in consultation with the Director(s) of Teaching and Learning (Undergraduate) concerned and, as appropriate, with the Disability Service, bearing in mind the objectives of the course and the need to assess the student on equal terms with other students.
The onus lies on the individual student to ensure that the College is informed of the nature of his or her disability, and to apply for any variation in assessment or examination conditions which he or she may wish to claim. Students wishing to submit a claim for special assessment conditions must do so in accordance with any procedures laid down by the University and before the expiry of any deadlines which may be established for this purpose. Any such claim must also be supported by acceptable corroborative documentation.
If a student requires alternative assessment or examination arrangements due to sudden illness or a temporary disability, they should contact their tutor as soon as possible who should apply in writing to the Senior Lecturer for permission for an alternative assessment or examination arrangement(s). Any such request must be supported by written medical evidence.