Summary of College Policies
1. Irish Language Scheme (2010-2012) (PDF, 1.2MB)
Trinity College's first three year Irish Language Scheme (2010-2012) sets out a range of areas in which Trinity College is committed to improving bilingual services to staff, students and the wider public within that period.
The Scheme includes commitments in such areas as Bilingual customer services in the Library and the Provost’s Office; College websites; Bilingual publications (including a Summary Prospectus, Student Services and Library Guides); Media (including press releases and Advertising); Information technology; Staff training and recruitment; Trinity’s Irish Language Student Residency Scheme; Language Courses and the promotion of Irish as a living language on campus and in society in general.
The Scheme may be read here: http://www.tcd.ie/gaeloifig/assets/foilseachain/sceimteangatcdenglish.pdf
2. College Ethics Policy
The College Ethics Policy sets out the manner in which the College should conduct its business in relation to both internal and external matters. The policy sets out the College’s commitment to adhere to all National and European legislation and where applicable all International Agreements, Treaties and Protocols. The College has undertaken to adhere to ethical principles including being mindful of the public interest and conducting all College business with integrity, objectivity, accountability, openness and honesty. The policy also sets out the College’s ethics position in relation to sources of funding, fraud, confidential information, freedom of expression, teaching and assessments, research and business relationships.
3. Dignity and Respect (PDF 880 KB)
The College is committed to supporting the rights of all members of the College community to work and study in an environment which is free from all forms of bullying, including sexual harassment, racial harassment, and other forms of discriminatory harassment. The policy aims to set out the College’s and staff/student members’ commitment and duty to participate in creating a positive and tolerant environment. It also sets out a framework and the procedure for handling any issues that arise.
4. Mental Health (PDF 497 KB)
The College is committed to an inclusive education for all, which welcomes diversity and promotes equal opportunities for students to develop to their full potential. By articulating a written policy and providing guidelines on student mental health, College aims to promote student well-being, provide a safe and healthy work environment for all students and staff, ensure that appropriate intervention is taken where needed and encourage students with mental health difficulties to disclose them so that appropriate arrangements can be made to support them.
5. Accessible Information
The Accessible Information Policy of the College sets out a formal commitment by the College that information should be available in an accessible format, without discrimination against those with disabilities. The policy addresses all aspects of accessible information including printed information, web pages and presentation materials such as Powerpoint and information technology media. The College has developed a clear policy and guidelines which explain how College can ensure information is accessible to all.
6. Fitness to Practice Policy
This policy is intended to address concerns regarding a student’s fitness to participate in clinical and other essential placements. It gives Schools’ Fitness to Practice Committees the power to consider such matters and sets out procedures and circumstances where such Committees can be required to consider individual cases.
7. Use of College's Trademarks and Art Collections
The Board policy on the use of College trademarks (Trinity College Dublin, Trinity College, Trinity, TCD, Dublin University, University of Dublin, The Book of Kells, Arms of the University, Arms of the College, University Seal), states that the College will exercise all available legal channels to ensure that its policies and approvals procedures for the use of the College's trademarks are followed and that any unauthorised use of the College's trademarks is eliminated. The policy also states that all use of the College's trademarks must be approved in advance by the Secretary's Office.
As part of its merchandising strategy, the College, through a public tendering exercise, enters into a contract with a named company, (currently Fashionflo Ltd.), for the exclusive supply of leisure-wear branded with any of the College’s trademarks. The College’s policy on the use of trademarks states that this contract is binding on all College entities, including commercial outlets, academic and administrative departments, other functional areas and all student groups under the auspices of the capitated bodies.
8. Fraud Policy
The College aims to promote an organisation culture which encourages the prevention of fraud by raising awareness of the need for high standards of personal conduct. Any act of fraud ascertained upon investigation, or pursuant to a criminal conviction, or through written acknowledgment by the employee(s) concerned, shall result in the appropriate disciplinary and legal actions against the employee(s) and/or entities, to include the possibility of termination of employment, restitution and/or forwarding information to the appropriate authorities for criminal prosecution. The repayment of losses will be sought in all cases and the College would normally expect to recover all costs in addition to the recovery of losses.
The policy also outlines the responsibilities of Heads of Department, managers and employees in relation to the prevention, detection and reporting acts of fraud or suspected fraud.
9. Alcohol Policy
The broad aim of the policy is to create and maintain a College environment which is conducive to the health and well-being of students and staff. Specifically, the objectives are to:
- to provide an atmosphere free from pressure to drink for those who choose not to drink;
- promote low-risk drinking and discourage high-risk drinking amongst those who choose to drink;
- to inform all members of the College community of the risks involved in alcohol consumption and of the nature of alcohol-related problems;
- to reduce the incidence of alcohol-related problems amongst College staff and students;
- to provide a caring environment and an effective response system for those who develop alcohol-related problems.
The policy outlines the actions which should be taken by all relevant areas of College to achieve the policy’s objectives.
10. IT and Network Code of Conduct
This Code states that College computing resources are provided to facilitate a person's work as a member of staff or student of Trinity College and/or for educational, training, or research purposes. Computing or network resources must not be used for any commercial or significant personal use. The Code details the conditions under which the College’s IT systems, including email, may be used and the precautions which users must take to ensure that their data is held securing on the College’s network.
See also the College’s Web Design Policies.
11. Protocol for the use of images from the College Arts Collections
(In preparation)
Requests for permission to reproduce images from the Trinity College Art Collections (including sculptures on campus) must be directed to the Curator who will arrange the supply of images. Fees depend on the request and are usually reduced or waived for research, educational purposes, and non-profit publications. Types of requests will include book publications, pamphlets, posters, online images, merchandise, public lectures, and any other form of image reproduction; permission must be accredited accordingly. Some of the artworks are in copyright, which means that copyright permission must be cleared by the artist’s estate before images may be supplied by the Curator (Catherine.Giltrap@tcd.ie).