Accounts Receivable - Invoicing
(Please note the accounts receivable section of the Treasurer's Office deals with all external invoices generated by college with the exception of Fee invoices & Research invoices.)
Raising an Invoice
Is there a vatable supply? Yes/no – check Finance Manual - Income (PDF)
Types of Invoice:
| Inside Ireland | Vat charged at appropriate rate (Check Vat Appendix) |
| Inside EU (excl Ireland ) | If they have a Vat No quote it on the invoice and state
'Vat Reverse Charge Applies' and no vat needs to be charged by us. If not vat must be charged at the appropriate rate. |
| Outside EU | No Vat Charge |
If this is a new external customer a New
Customer Credit Account Application Form will have to be completed and
attached to the back of the invoice sent to accounts receivable.
Pre numbered three part invoice books are available from accounts receivable. These can be used for both internal & external customers.
Items required on an external Invoice: issue date, unique sequential invoice no, our full name & address & vat registration no, credit code, our charity registration no, goods/service amount excl vat, Vat amount & rate, Total including vat.
Internal invoices must have a valid debit & credit code to be input and sent to General Ledger.
For more detailed information on raising an invoice see the Finance Manual - Income (PDF)