Accounts Payable - Reimbursement of Expenses
Reimbursement Information
Reimbursement of Expenses
There are separate forms for Staff Reimbursement Claims and Non-Staff Payment Requisitions and appropriate notes and instructions can be found with the links to these forms. In respect of both forms, a "Detailed Analysis of Expenditure" sheet must be used to list/identify all expenses incurred. The total from this form should then be transcribed and coded onto the front sheet of the claim. Please note: In accordance with Revenue Guidelines mileage can only be claimed by TCD Staff.
Two new policies have been introduced to College, the Hospitality & Entertainment Policy (H&E) effective 01.03.11 and the Travel Policy effective 01.07.11. All reimbursement claims must comply with these policies.
Staff Reimbursements
Staff Reimbursement Form: PDF Excel
All Staff reimbursements are paid in Irish Euro and are made on a weekly basis with payments / Bank Transfers being made on a Friday in respect of claim forms received in the Treasurer's Office by 12.30pm on Tuesday. Staff who receive their pay electronically will also receive their reimbursements electronically. Please Note, it takes maximum three working days for the payment to be credited to your bank account
Non-Staff Payment Requisitions
Irish Non-Staff Payment Requistion Form: PDF Excel
Foreign Non-Staff Payment Requistion Form: PDF Excel
(e.g. External Examiners, Students, One-Off Lecturers, interview panel members etc.)
Payments in Irish Euro are made on a weekly basis according to the same timescale for Staff Reimbursements above. Payments in Non-Irish Euro / foreign currencies are made on a twice-monthly basis according to the same timescales as our suppliers. To meet the cheque run deadlines, all payment requisition forms should be received as per the deadline dates [PDF] published by Accounts Payable.
Contact Information
| Ola Kalus | Research Accounts | Ext 8223 | kalusa@tcd.ie |
| Rita Fisher | Non-Research Accounts | Ext 2892 | rfisher@tcd.ie |
| Sandra Martin (on leave) | Non-Research Accounts | ||
| Linda Bissett | AP Deputy Supervisor | Ext 1955 | lsmyth2@tcd.ie |