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APPLICATION FOR THE HOLDING OF AN EVENT, RECEPTION OR PARTY IN COLLEGE

Arrangements for bookings
Food and Drink Regulations

This form must be submitted FIVE WORKING DAYS (i.e. for an event to take place on a Thursday this form must be submitted no later that the preceding Thursday, and so forth) IN ADVANCE
Booked by (club/society/other)
Name of Organiser
Phone number (mobile)
Email Address
Location of Party/Event
Numbers attending
Date of event (dd/mm/yy)
Preparation Time From Preparation Time To  
Event Time From Event Time To  
Nature of Event  
(Is the event solely a reception, or is there to be a lecture, class, demonstration, debate etc in addition to a reception?)
Music Yes No
Type of Music

Nature of Refreshments-please see guideline
(Please note-Permission will not normally be
given for kegs of beer at events in College)

 CATERING

  
Are you using external caterers? Yes No
Are they on the list of approved caterers?
If they are not on the list who are the caterers?

If the event is not being catered by one of the approved caterers a HSE Certificate must be presented to Mr Eugene McGovern in the Catering Department at least 5 working days before the event.

PARTY/EVENT OTHER THAN IN STUDENT'S PRIVATE ROOMS

All Clubs and Societies should note that a deposit must be lodged with the Enquires Office prior to any event/reception request being submitted.  Each Club or Society is liable for security costs and charges which arise from the use of venues in College
PARTY/EVENT IN STUDENT'S PRIVATE ROOMS
  • Residents are responsible for any damage done or excessive noise resulting from a party held in Residential room. They are also responsible for the cleanliness and good order of their rooms afterwards, and for the behaviour of their guests as they leave the party. Problems have arisen when parties are visited after public house closing time. DO NOT ADMIT SUCH GUESTS
  • In particular residents holding parties which cause disturbance to other residents in College, or which are observed continuing after 11.45pm, will be fined a minimum of €30
  • Numbers attending parties in residential rooms must not exceed: 8 persons in single sets; 16 persons in double/treble sets. These numbers are subject to approval of the College Fire Officer.
  • Please note that larger gatherings may be held, with the Junior Dean's permission, in certain public College rooms. Applications must be made to her, or one of her assistants at least FIVE WORKING DAYS IN ADVANCE.

The attention of organisers of events is drawn to the "General regulations and information" section of The University of Dublin Calendar, pages H18-22.

List or requirements for external caterers; (Food and Drink Regulations)

  • The caterer must have a HSE Food Hygiene Certification, which is to be approved by the College Catering Manager 2 weeks in advance of any event
  • The food is prepared and cooked off site.  No naked flames (oil/candle food warmers) may be used to keep food hot:  an electrically powered unit is acceptable.
  • No steam is generated that is likely to set off the fire alarm.
  • In the GMB, the Debating Chamber will not be used for eating, storing or preparing food
  • The Caterers must remove all waste from the event location and College after the event.

Please note that all parties on campus must end not later than 11.45pm and the serving of alcohol must be in accordance with the College Alcohol Policy; see web page at http://www.tcd.ie/Junior_Dean/Useful_Docs/index.php.

The Junior Dean will not consider any form which has not been completed in full.

Posters for events must be placed only on College notice-boards. Those who litter College with posters elsewhere face a fine.

  
 

 
   
Contact: junior.dean@tcd.ie
Last Updated: 01-Feb-2010
Trinity College Dublin, College Green, Dublin 2. Tel: +353-1-608-????.
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