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Responsibility for webpages

2. Responsibility for Webpages

The Secretary to Trinity is the final arbiter on the suitability of material for publication on Trinity website (i.e. all material published within the domain tcd.ie) and may authorise the removal from Trinity website material which does not conform to Trinity policies.

Each person nominated to Trinity's Web Administrator as being responsible for Trinity web pages must take every reasonable care to ensure that all material held on a server complies with all EU and Irish state legislation, and conforms to all policies published by the Web Management Committee, Information Systems Services and IT Security. Each nominated person responsible for Trinity web pages should periodically audit web content for data accuracy, appropriateness and legal compliance.

2.1 Central Trinity pages The Secretary's Office, working under the direction of the Web Management Committee, will design and maintain the following pages on Trinity website:

  • Global and local home pages
  • Index pages with information for specific groups
  • Index pages for faculties, departments, courses, research and staff, information on Trinity and other central pages.

2.2 Contact pages and search facilities Information Systems Services will maintain the People Finder and the web's search facility. Contact Pages for each individual website will be maintained by each relevant area.

2.3 Departmental and administrative/service areas’ pages Heads of Academic Departments and administrative and service functions will designate one person, whose name will be notified to Trinity's Web Administrator, as having responsibility for maintaining that Department’s/functional area’s website. (The nomination of a backup person is strongly advisable). Each Head of Department/functional area will be responsible for the legal compliance, accuracy and completeness of the content of their websites. All pages must meet the technical and design aspects of Trinity's Web Policy requirements.

2.4 Committees and working groups The Secretary for each committee/working group will designate one person as having responsibility for maintaining that committee's/working group’s website whose name will be notified to Trinity’s Web Administrator. (The nomination of a backup person is strongly advisable.) Each Secretary will be responsible for the legal compliance, accuracy, timeliness and completeness of the content of their websites. All pages must meet the technical and design aspects of Trinity's web policy requirements.

2.5 Individual staff members and research groups Individual staff members and the managers of research groups are responsible for legal compliance, content and management of their own websites. Each individual with a website will be provided with access to that website's directory on the web server. All pages must meet the technical and design aspects of Trinity's web policy requirements.

2.6 Undergraduate students Undergraduate students are given access to a College server to enable them to learn how to design and implement web pages. Students are encouraged to experiment with the available technical and design tools and are responsible for the content, management and legal compliance of their own websites. In view of the pedagogical value of the development of such pages they are not bound by Trinity's technical and design requirements.

In order to facilitate the relaxation of Trinity policy in this regard these pages will be locally-accessible only except in exceptional circumstances, Heads of Department/supervisors who have authorised the global publication of undergraduate students' web pages are responsible for the legal compliance, accuracy and completeness of the content of these student websites.

2.7 Capitated bodies Student societies, clubs and publications are an integral part of Trinity life. They give students the opportunity to participate in activities independently of their course of study. In recognition of this independence, web pages of clubs/societies/publications affiliated to the capitated bodies are not bound by Trinity's technical and design requirements.

These web pages are globally accessible and if they are found not be compliant with all other aspects of Trinity's web policy the Secretary to Trinity may authorise their removal from Trinity website. The chairperson of all student societies, sports clubs and student publication committee will be responsible for legal compliance, content and management of their own websites.

2.8 Other websites hosted by Trinity College Dublin The promoter of all other websites hosted by Trinity College, such as campus companies, external research groups or professional bodies, will designate a person who is a staff member of Trinity College Dublin to be responsible for legal compliance, content and management of these websites. Each individual with a website will be provided with access to that website's directory on the web server.

2.9 Web based Academic Course Content Academic Course content and learning material (e-Learning) is becoming more widely used within undergraduate and postgraduate courses. In view of the pedagogic considerations of web based academic course material, developed on Trinity's behalf by the Centre for Learning Technology (CLT) or by Trinity academics, such e-learning material may not be bound by Trinity's technical and design requirements. In such circumstances, CLT or the academic School head/academic are responsible for legal compliance, accuracy and completeness in the context of these course materials.